SOLICITATION NOTICE
J -- RFQ - DE-IONIZATION - TANKS ONLY
- Notice Date
- 8/20/2020 12:36:35 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 221330
— Steam and Air-Conditioning Supply
- Contracting Office
- 247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
- ZIP Code
- 30904
- Solicitation Number
- 36C24721Q0001
- Response Due
- 9/3/2020 9:00:00 AM
- Archive Date
- 11/02/2020
- Point of Contact
- Darlene Chase, Darlene.Chase@va.gov, Phone: 404-321-6111 x2428
- E-Mail Address
-
darlene.chase@va.gov
(darlene.chase@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 ""Streamlined Procedures for Evaluation and Solicitation for Commercial Items"", as supplemented with additional information included on this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ), and a written solicitation document will not be issued. The solicitation number is 36C24721Q0001. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2020-08 effective August 13th, 2020. The associated North American Industrial Classification System (NAICS) code for this procurement is 221310 and the Small Business Size standard is 150 Employees. This combined/synopsis solicitation is set aside for Service- Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Businesses (VOSB s) in accordance with VAAR 852.219-10 and 852.219-11. Only VA verified SDVOSB s and VOSB s in the VIP at the time of contract award will be considered. All non-VIP verified firms will be considered non-responsive and ineligible for award. The acquisition will be made pursuant to the authority in FAR 13 to use simplified procedures for commercial items. This RFQ is set-aside for 100% Service- Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses. GENERAL INFORMATION De-Ionization of Water Within Research Area 1. Purpose: To provide service and maintenance in a semi-annual frequency on equipment utilized to provide de-ionization of water for four systems within the Research offices as defined in this statement of work at the Charlie Norwood VA Medical Center (CNVAMC). The facility location for all vendors to report to is the Engineering Department, building 801, Room 1B155 located at the Charlie Norwood VA Medical Center, Augusta, GA, Downtown Division at 950 15th Street. 2. Scope of Work: The contractor shall provide labor, transportation, materials, tools, supplies supervision, incidental engineering and management to service equipment listed below. Semi-annual service shall be performed in accordance to schedule listed below, to include sanitization on tanks and all piping. Contractor shall provide a written and/or electronic service order each time service is rendered to the person who signed the service order, unless otherwise noted in this agreement. No part substitutions are allowed. Contractor will remove all consumable and expendable items used during service. Emergency service calls will be available within twenty-four (24) hours of a request. 3. Performance Period: The performance period will be a base year with four (4), 1-year options to renew. Base Year October 1, 2020 thru September 30, 2021 1st Option Period October 1, 2021 thru September 30, 2022 2nd Option Period October 1, 2022 thru September 30, 2023 3rd Option Period October 1, 2023 thru September 30, 2024 4th Option Period October 1, 2024 thru September 30, 2025 4. Personnel/Qualifications: The contractor shall dispatch a qualified agent in the repair and service of facility de-ionization and reverse osmosis equipment listed below. 5. Hours of Service: Work is to be done between the hours of 8:00a.m. and 4:00p.m., Monday through Friday, excluding holidays. Contractor (or Representative) shall sign-in upon arrival at Engineering Department Office, Building 801, Room 1B155, Downtown Division at the beginning of each semi-annual visit. Federal Holidays New Year s Day January 1st Martin Luther King s Birthday 3rd Monday in January President s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th After completion of the service, the Engineering Department Representative shall verify work completed and sign the service ticket. 6. Description of Equipment Requiring Service: System #1 Filter 10x0.2 micron doe 8x44 carbon tank 8x44 mixed bed Filter 10 x 0.2 mic,213,clarWG System # 2 Filter 10 x 0.2 Micron DOE 6 x 18 carbon tank 6 x 18 mixed bed System# 3 Filter 10 x 0.2 Micron DOE 8 x 44 carbon tank 8 x 44 mixed bed tank System# 4 Filter 10 x 0.2 Micron DOE 6 x 18 carbon tank 6 x 18 mixed tank Location and specific details for the semi-annual service info of facility equipment: System 1 - 2C118, Histology office, Equipment Type: ET-11244, Hydro DI and carbon tanks. Semi-annual exchange of carbon adsorber. Each serviced deionizer shall contain 1.2 cubic feet of activated carbon media. Semi-annual exchange of service de-ionizer. Each service deionizer shall contain 1.2 cubic feet of premium grade resin. Semi Annual replacement filter 10 x .02 Micron DOE. Semi-annual replacement of (1) one filter, 10 x 0.2 MIC, 213, ClarWG. System 2 2C118, Histology office, Equipment Type: ET-11218QC-30018LD, Hydro Picosystem with leak controller. Semi Annual replacement of (1) one filter - 10 x .02 Micron DOE. Semi-Annual exchange of carbon adsorber. Each carbon adsorber shall contain .28 cubic feet of carbon media. Semi-annual exchange of service deionizer with each service deionizer to contain .28 cubic feet of premium grade resin. System 3 2C=116, Cytology office, Equipment Type: ET-11344LD, Hydro Picosystem with leak controller. Semi-annual exchange of carbon adsorber. Each carbon adsorber shall contain 1.2 cubic feet of activated carbon media. Semi-annual exchange of service de-ionizer. Each service deionizer shall contain 1.2 cubic feet of premium grade resin. Semi-annual replacement of (1) one filter - 10 x .02 Micron DE shall be performed semi-annually. System 4 5B-105, Research office, Equipment Type: ET-11218QC-30018LD, Hydro Picosystem with leak controller. Semi Annual replacement filter 10 x .02 Micron DOE. Semi-annual exchange of filter capsule .2um with Bell. Semi-annual exchange of carbon adsorber. Each carbon adsorber shall contain 028 cubic feet of activated carbon media. Semi-annual exchange of service de-ionizer. Each service deionizer shall contain .28 cubic feet of premium grade resin. After completion of the semi-annual service, the Engineering Department Representative shall verify work completed and sign the service ticket. Vendor shall secure the work space and remove all debris and trash from the site after completing service. 7.VA INFORMATION SYSTEM SECURITY/PRIVACY CLAUSE PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST: The C&A requirements do not apply to this requirement and a Security Accreditation Package is not required. Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information to the vendor There may exist exposure to VA sensitive information, in particular to sensitive personal information (SPI) while implementing contractual services Minimum Statutory Requirements Prohibition on unauthorized disclosure: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). See VA Handbook 6500.6, Appendix C, paragraph 3.a. Requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a Requirement to pay liquidated damages in the event of a data breach: Consistent with the requirements of 38 U.S.C. ยง5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs (see VA handbook 6500.6, appendix c, paragraph 7.a, 7.d) INVOICES: Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Representative (COR), James Jarriel, 706-733-0188, extension 3356, and submitted electronically through OB-10. A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Total amount due PRICE/COST SCHEDULE Item Information ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1 Yearly service contact for maintaining DI Tanks as listed, system 1 2c-118 (histology) system 2 2c-118 (histology) system 3 2c-116 (cytology) system 4 5b-105 (research) Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021 1.00 JB __________ __________ 0101 1 Yearly service contact for maintaining DI Tanks as listed, system 1 2c-118 (histology) system 2 2c-118 (histology) system 3 2c-116 (cytology) system 4 5b-105 (research) Contract Period: Opt. Yr. 1 POP Begin: 10-01-2021 POP End: 09-30-2022 1.00 JB __________ __________ 0201 1 Yearly service contact for maintaining DI Tanks as listed, system 1 2c-118 (histology) system 2 2c-118 (histology) system 3 2c-116 (cytology) system 4 5b-105 (research) Contract Period: Opt. Yr. 2 POP Begin: 10-01-2022 POP End: 09-30-2023 1.00 JB __________ __________ 0301 1 Yearly service contact for maintaining DI Tanks as listed, system 1 2c-118 (histology) system 2 2c-118 (histology) system 3 2c-116 (cytology) system 4 5b-105 (research) Contract Period: Opt. Yr. 3 POP Begin: 10-01-2023 POP End: 09-30-2024 1.00 JB __________ __________ 0401 1 Yearly service contact for maintaining DI Tanks as listed, system 1 2c-118 (histology) system 2 2c-118 (histology) system 3 2c-116 (cytology) system 4 5b-105 (research) Contract Period: Opt. Yr. 4 POP Begin: 10-01-2024 POP End: 09-30-2025 1.00 JB __________ __________ GRAND TOTAL ____________ The following provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014) Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014) Paragraph (c) is modified to read as follows: (c) Period for the acceptance of offers. The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers. FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999) This provision is incorporated by reference, and paragraph (a) is modified to read as follows: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The Government intends to make award to the lowest priced technically acceptable. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process: EVALUATION FACTORS FOR PROPOSALS The lowest price technically acceptable source selection process will be used as basis of award. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for all non-cost/price factors. **ALL factors must be rated ACCEPTABLE to be considered for award. The following evaluation factors will be used: 1. Technical 2. Relevant Experience/Past Performance 3. Price The lowest price technically acceptable (LPTA) source selection process will be used as basis of award for these services. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for all non-cost/price factors with appropriate consideration given to the evaluation factors. RATING SYSTEM Each factor will be scored as wither Acceptable or Unacceptable as defined below. Each proposal will be evaluated against the Statement of Work (SOW) and the stated evaluation criteria. Each proposal is evaluated using the same standards. Each evaluation factor has specific documents and information that must be submitted with an Offeror s quote. Proposals shall be clearly written, unambiguous, and all-inclusive of the required information for assessment against the stated factors. Failure to provide all requested documents and information may result in a rejected bid and or unacceptable rating. AWARD CRITERIA The Contracting Officer (CO) intends to award this contract to the Offeror representing the best value to the Government based off lowest price technically acceptable in accordance with FAR Part 13. The criteria for evaluation are: 1) Technical Approach; 2 Relevant Experience/Past Performance; 4) Price. When combined, Technical Approach, and Relevant Experience/Past Performance are significantly less important than price. To receive consideration for award, a rating of no less than Acceptable must be achieved for the Technical and Management and Factors for Relevant Experience/Past Performance. Offerors are cautioned that the awards shall be made based upon the lowest prices offered. The Government intends to award only one (1) contract. 1. Technical Approach (A) Contractor must provide documentation showing ability to provide service(s) listed in accordance with specifications listed in the statement of work document. (B) Delivery capability by the identified required date 2. Relevant Experience/Past Performance The Relevant Experience/Past Performance evaluation will assess the relative risks associated with an offeror s likelihood of success in performing the solicitation s requirements as indicated by that offeror s record of Relevant Experience/Past Performance. Offerors that have provided the service for other facilities in the past must provide dates of service provided (minimum of 2 years experience), facility and government point of contact or; Offerors that have not provided this exact service for facilities in the past must provide at least two (2) references of other similar facilities where the exact service for performing Re-core Locks work was provided (minimum of 2 years experience) you may use the Past Performance Information Survey form provided within this solicitation. Past Performance Survey OFFEROR INSTRUCTIONS: A separate survey must be completed for each reference. The completed surveys must be included with the offeror s technical proposal. EVALUATOR INSTRUCTIONS: The Department of Veterans Affairs is considering the Offeror listed below for award of a VA contract. Your comments would be appreciated regarding this company s past performance. Your comments are considered Source Selection Sensitive. The name of the individuals providing reference information is confidential and will not be released or made publicly available. Name of Company being evaluated: Evaluator s Name: Evaluator s Company Name, Address and Phone number: Indicate what contracts did this offeror provided for your company? Provide the total contract amount, dates of performance, and contract number. Evaluation Questions Comment on the overall quality of contractor s work. Were there any performance issues/concerns? If so, how were they handled? If any changes were needed, was the contractor flexible in responding to those changes? 3. Price The Government will consider award to lowest priced technically acceptable Offeror. *ALL factors must be rated ACCEPTABLE to be considered for award. Acceptable ALL the minimum acceptable criteria are clearly met by the proposal. The offeror s proposal meets the performance and technical capability requirements defined in the SOW. NOTE: Once the proposals have been determined to be technically acceptable, award will be based on cost/price only. Unacceptable Not all the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposals that fail to meet specified minimum performance and technical capability requirements defined in the SOW. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. GENERAL INSTRUCTIONS Electronic Submissions: Offerors must email their proposals for the items described above and are due by 12 noon EST. on Thursday September 3th, 2020 to Darlene Chase at Darlene.Chase@va.gov Include the solicitation number and DUNS number in the Subject line. Late offers will not be accepted, and no telephonic inquiries will be accepted. Note: Questions and Answers will not be addressed after Friday August 28, 2020. SELECTION PROCESS Proposals will be evaluated under the Lowest Price Technically Acceptable methodology. The proposals must demonstrate a clear understanding of the nature and scope of the work required. Only certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB s) in VetBiz will be evaluated. Technical Capability offered to meet the Government requirement Lowest Price Technically Acceptable Offerors, if not registered in SAM, must include completed copies of the provision at 52.212-3 (MAR 2015), Offeror Representations and Certifications - Commercial Items with their offer. The provision may be obtained via the internet at URL: http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm. These representations and certifications will be incorporated by reference in any resultant contract. FAR 52.212-4 (DEC 2014), Contract Terms and Conditions-Commercial Items is applicable. The following identified clauses are incorporated by reference: 52.2014-9, 52.204-18, 52.217-8,52.217-9, 52.219-9, 52.222-41, 52.232.40, 52.233-2, 52.237-3, 52.242-17, 52.252-2, 852.215-70, 852.215-71, 852.232-72, 852.237-70, 852.270-1, 52-212-5. Addendum to FAR 52.212-4 Contract Terms and Conditions--Commercial Items (May 2014) FAR 52.212-5 (MAR 2015), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items is applicable and the following identified clauses are incorporated by reference: 52.204-4, 52.204-9, 52.209-6, 52.222-1, 52.222-3, 52,222-12, 52.222-21, 52.222-35, 52.222-36, 52.222-41, 552.222-37, 52.222-50, 52.222-55, 52.223-18, 52.225-13, 52.232-33, 852,20-70.
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