SPECIAL NOTICE
Q -- Specialized Diagnostic Fungal Testing
- Notice Date
- 8/17/2020 1:46:12 PM
- Notice Type
- Special Notice
- NAICS
- 621511
— Medical Laboratories
- Contracting Office
- 256-NETWORK CONTRACT OFFICE 16 (36C256) RIDGELAND MS 39157 USA
- ZIP Code
- 39157
- Solicitation Number
- 36C25620Q1154
- Archive Date
- 08/31/2020
- Point of Contact
- Jennifer Adams, Contracting Officer, Phone: 601-206-6955
- E-Mail Address
-
jennifer.adams7@va.gov
(jennifer.adams7@va.gov)
- Awardee
- null
- Description
- Page 3 of 3 NOTICE OF INTENT TO SOLE SOURCE Specialized Diagnostic Fungal Testing Veterans Health Affairs, Network Contracting Office 16, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide specialized diagnostic fungal testing as described below in the statement of work. The government is contemplating a Base +4 option period Firm Fixed Price contract to satisfy this requirement and meet the needs of the patient population at the G.V. (Sonny) Montgomery VA Medical Center. STATEMENT OF WORK SPECIALIZED DIAGNOSTIC FUNGAL TESTING 1. Contractor shall provide all resources (employees, supervision, supplies and equipment) necessary to perform rapid specialized diagnostic fungal testing to include Platelia Aspergillus Antigen by EIA, Histoplasma Quantitative Antigen by EIA, Blastomyces Antigen Quantitative by EIA and Fungitell (1 3) D Glucan Colorimetric Assay, Coccidioides Antigen Quantitative, Coccidioides Antibody IgG, IgM EIA, Coccidioides Antibody by Immunodiffusion, Aspergillus Antibody by Immunodiffusion for human patient treatment and/or diagnosis, including transportation of specimens to the testing site on an as needed basis Monday - Friday. Requested services are needed because the G.V. (Sonny) Montgomery Veterans Affairs Medical Center (JVAMC) Pathology Laboratory lacks the technology and instrumentation required to perform this type of specialized fungal testing. 2. The vendor will be contacted electronically or via telephone when services are required. If services are to be provided, notification will normally be made by 12:00 PM CST on the same day service is requested. 3. The JVAMC will label, package and send specimens (room temperature, refrigerated, or frozen) based on the testing laboratory s requirements. 4. Specimens will be shipped from following location: G.V. (Sonny) Montgomery VA Medical Center 1500 East Woodrow Wilson Drive Jackson, MS 39216 Specimen Mail Out (current Location is basement, room: F-28) 5. The specimens for specialized fungal testing shall be processed as follows: Vendor shall provide specimen requirements (acceptable specimen, minimum volume, specimen stability/temperature information) for each needed test along with any special collection or special transport tubes. Vendor shall provide secure test results electronically (SECURE FAX) within 24-48 hours of receipt of the specimen(s) unless additional testing is needed or specimens are received over a weekend (Saturday or Sunday). If test report contains graphics that are important for result interpretation, then the vendor is expected to mail a copy of the reports. Patient report shall contain the following information: Patient details (Name, date of birth/age, gender, Unique identifier) Specimen details (specimen type, date/time collected, date reported) Ordering Physician name Ordered test Result (to include unit of measure, reference intervals/range, abnormal flags if present) Testing Lab details (lab name, address, director name, CLIA or CAP number) Requesting site will label specimens with the patient s information to include: Patient Name (Last, First) Date of Birth or other Unique Identifier Specimen collection date/time Type of Specimen Ordering Physician Name Requesting site will package Urine, CSF, and/or Bronchial Lavage (BAL) in a sterile leak-proof container at the required temperature or as directed by the vendor for specimen stability. Requesting site will package Serum or plasma specimens in a leak proof container at the required temperature or as directed by the vendor for specimen stability. 6. Testing will be completed within 2 working days of receipt of the specimens. Exceptions to this timeframe may occur as based on the type of specimen and if special processing is necessary, i.e. specimen pretreatment prior to testing or confirmation testing is needed. 7. The Contractor shall not charge G.V. (Sonny) Montgomery Veterans Affairs Medical Center (JVAMC) Pathology Laboratory for repetitive testing performed on a specimen to verify questionable initial results. 8. Contractor shall provide consistent personnel that are well trained in the area of Rapid, Specialized Fungal Diagnostic Testing. Contractor shall be reimbursed per technical component of the applicable CPT code. Typical CPT Codes will include: CPT CODE TEST DESCRIPTION 87305 Platelia Aspergillus Antigen by EIA 87449 Blastomyces Antigen Quantitative by EIA 87385 Histoplasma Quantitative Antigen by EIA 87449 Fungitell (1 3) D Glucan Colorimetric Assay 87499 Coccidioides Antigen Quantitative 86635 Coccidioides Antibody IgG, IgM EIA 86635 Coccidioides Antibody by Immunodiffusion 86606 Aspergillus Antibody by Immunodiffusion 9. Invoices shall be monthly in arrears in accordance with the FAR 32.9 Prompt Payment. Contractor shall mail a courtesy copy of invoices for services provided under this contract to: G.V. (Sonny) Montgomery VA Medical Center 1500 East Woodrow Wilson Dr. Jackson, MS 39216 Attention: Lab Manager, Pathology & Laboratory Medicine 10. Invoices shall contain an itemized listing of the name of patients tested for the month, along with the test date, patient s Date of birth, specimen ID number, specimen date, test performed and test price. Invoices shall be submitted electronically in accordance with VAAR 852.232-72 Electronic Submission of Payment Requests. E-Invoicing can be found on-line on the following Websites: http://www.fsc.va.gov/fsc/edi.asp http://www.fsc.va.gov/einvoice.asp Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com Register for your OB10 Seller account at www.ob10.com/ veterans affairs 11. Contractor shall meet the standards of all licensing and accreditation agencies to include the following: Joint Commission on Accreditation of Healthcare Organizations (JCAHO), College of American Pathologists (CAP), Clinical Laboratory Improvement Amendments (CLIA), Occupational Safety and Health Administration (OSHA), and Food & Drug Administration (FDA). 12. Contractor shall meet all the standards as listed in the VHA Handbook 1106.01 Pathology and Laboratory Medicine and Service Procedures for Laboratory as it pertains to Specimen Processing and Handling, Transport of Patient Specimens, and Patient Confidentiality. A copy of VHA Handbook 1106.01 can be found by using the link below: http://vaww.va.gov/vhapublications/ViewPublication.asp?pub_ID=3169 13. Copies of all relevant permits/licenses and certification inclusive of any sanctions current or pending throughout the United States must be supplied to the Department of Veterans Affairs Medical Center. Current CLIA (Clinical Laboratory Improvement Amendments) licensure and CAP (College of American Pathologists) accreditation is required. These documents must be updated immediately by providing current certificates, as they become available. 14. Contractor shall hold liability insurance in the amounts specified by Mississippi state law. INTERESTED & CAPABLE RESPONSES NCO 16 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your: Business name Business type Socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.) Person of contact (including telephone number & email address) GSA Contract number if applicable DUNS number Capability statement Responses must be submitted by 2:00 PM (CST) Monday, August 24, 2020. Responses to the information requested above may be submitted via email to jennifer.adams7@va.gov. DISCLAIMERS This Notice of Intent to Sole Source does not constitute a solicitation. All information received in response to this notice that is marked proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. This Special Notice of Intent to Sole Source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.
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