SOURCES SOUGHT
N -- Furniture relocation
- Notice Date
- 8/11/2020 7:19:18 AM
- Notice Type
- Sources Sought
- NAICS
- 238390
— Other Building Finishing Contractors
- Contracting Office
- 256-NETWORK CONTRACT OFFICE 16 (36C256) RIDGELAND MS 39157 USA
- ZIP Code
- 39157
- Solicitation Number
- 36C25620Q1115
- Response Due
- 8/18/2020 10:00:00 AM
- Archive Date
- 11/16/2020
- Point of Contact
- Contracting Officer, Danette Rene' Impey, Phone: 228-523-4747
- E-Mail Address
-
Rene.Impey@va.gov
(Rene.Impey@va.gov)
- Awardee
- null
- Description
- This is a SOURCES SOUGHT NOTICE ONLY. This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Network Contracting Office (NCO) 16 is seeking preferably Service Disabled Veteran Owned Small Businesses, or Small Businesses (but will accept other than small business for market research purposes), capable of performing furniture moving, installation, storage and relocation services for the G. V. (Sonny) Montgomery VA Medical Center, in Jackson, MS. See DRAFT Statement of Work for detailed description of services. The NAICS code is 238390 Other Building Finishing Contractors (Office Furniture, Modular Systems, Installation) and the Size Standard is $16.5M. Responses must be received by no later than 12:00 p.m. Central Time, Tuesday, August 18, 2020. Responses shall be emailed to rene.impey@va.gov. Responses shall include Capabilities Statements, DUNS number, and whether the requirement is on GSA/FSS schedule or Open Market. Facsimile or Telephonic responses will not be accepted. Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award. SAM: https://sam.gov/SAM/ VETBIZ: https://www.vip.vetbiz.va.gov/ Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/agencies/vets/progams/vets4212 DRAFT - Statement of Work Furniture Installation, Relocation, Design & Layout and Storage G.V. (Sonny) Montgomery VA Medical Center 1500 Woodrow Wilson Ave Jackson, MS 39206 General The G.V. (Sonny) Montgomery VA Medical Center has a requirement for Facility moves for furniture and misc. hospital equipment from the main building to off site and back and at other off campus locations or in the vendors storage space. Additionally, we require that the move contractor provide a detailed inventory of products in offsite storage, so we always have an accurate count of our products for reuse. The inventory is an important part of this service contract. The VAMC requires a move contractor with health care experience to provide a full range of services to disassemble/reassemble, repair and remove existing office furniture from a location, transport the items to a new location and install/place them according to the direction of the COR. The number of moves will vary from month to month; however, typically twice a week. The move contractor office and warehouse locations, Project Manager, and mover staff that will perform the work, must reside within 20 miles of the G. V. Sonny VA Medical Center. The move contractor must be a Commercial Furniture move contractor and not just a moving company, these are specialized services requiring factory trained installers. Additionally, we will require at times the services of an Interior Designer for Furniture Design/Layout, space planning and to make sure the furniture will fit in any particular room or groups of rooms and this individual must be a degreed interior designer. Schedule 71 II K | Comprehensive Furniture Management Services (provided by current GSA CFMS holders required) Services must cover the following SIN codes: IN 712-1 Project Management (Furniture and Furniture Related) Services include comprehensive management support for projects covering design, reconfiguration, relocation, re-sizing of office spaces and similar facilities. Additionally, includes the determination of manpower, equipment, scheduling/coordination of subcontractors and other related project requirements. Project Manager - Manages the activities of the project to insure quality installations, and provides motivation and support of Operations staff, while providing the highest level of customer service and satisfaction. Ensures completion of project within the triple constraint: on time, within budget, and according to specifications. Corresponding functional education and experience: Bachelor s degree with minimum 3 years of related experience. SIN 712-3 Reconfiguration, Relocation and Installation Management (Furniture and Furniture Related) Services included on the installation, reconfiguration and/or consolidation of furniture or related furnishings within existing facilities and/or the opening of new facilities. Factory Trained installers required. SIN 712-4 Furniture Design and Layout Services include complete interior design, product specifications and furniture consultation services utilizing AutoCAD program. Additionally, specific services include, but are not limited to, space utilization analysis, workflow analysis, establishing furniture and space standards, developing furniture budgets, providing preliminary and final drawings, generating furniture and space renderings. Furniture Design and Layout Specialist - Responsible for accurately designing, product specifying and space planning of projects. Serves as a product and furniture specification consultant to client. Corresponding functional education and experience: Bachelor s degree with minimum 3 years of related experience. Contractors must submit a sample of the following: Schedule of an actual move. Move packing instructions with labeling instructions. Move check list. Employee Post Move Survey. Move Plan overview document. 1.1 Period of Performance (POP): Base Year plus 4 Option Years. (FY 2020 FY 2025) 1.2 Hours of Performance The Contractor shall perform duties during normal work hours which is Monday through Friday, 7:30 am to 4:30 pm unless otherwise notified due to off hours operating requirements within the hospital or off campus sites. A project manager must be assigned and attend all weekly move meetings and if unable to attend appoint someone in their place to attend. The project manager must attend all schedule moves to oversee the movers and coordinate with the Facility Planners, Interior Designer POC and other designated individuals. 1.3 Contracting Officer s Representative (COR) will be assigned to represent the Contracting Officer (CO) in furnishing technical guidance and advice under this contract. The delegation letter will specify the limits of the COR s authority. The letter is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated. 1.4 Contractor Key Personnel: The Move Contractor shall provide a list of employees that are key to their organization and who will provide services under this contract. Provide full name, position, title and the required certifications. 1.5 The Move Contractor shall designate a Move Contract Liaison (CL, project manager) to work with the COR. The CL shall have a comprehensive knowledge of furniture moving, furniture installation including systems workstations, cubicles, storage, repair of furniture including seating, reupholstery of furnishings and cleaning services and possess administration skills. The CL shall have at least five years of experience in this type of work and must be approved by the COR. 1.5.1 The CL shall have the authority to negotiate and accept job requests on the Contractor's behalf. The CL shall have technical and administrative knowledge of all job requests pending, in-progress and completed and knowledge of the VA inventory existing. 1.6 The Move Contractor shall maintain sufficient staff to be responsive to move requests. The Move Contractor s staff shall be US citizens or have appropriate work permits. The Move Contractor shall comply with VA security, access and badging requirements. The move Contractor staff shall wear company attire that clearly identifies them as Contractors and present a professional appearance at all times. 1.7 The Move Contractor shall assure that its staff are fully certified, trained for systems furniture installation and licensed to perform their duties where required by their company, state and federal laws. 1.8 Storage requirements. Storage 7,500 SF secured storage with restricted access in contractor s local (within 25 miles of our facility) warehouse. This service covers removing storable items from the facility, transporting to the contractor storage facility and palletizing (4 x4 x4 cube) them, adding shrink wrap to seal, labeling and recording, then palettes will be forklifted to a storage rack and any need for the said palettes will require removing, unpacking and transportation to designated locations for the reuse of said stored items incurring additional costs to do so. 2.0 Scope of Work 2.1 The Move Contractor shall provide supervision, staffing, equipment, vehicles, transportation, storage, packing supplies, tools and all materials necessary to perform moving, installation, storage and relocation services. The Contractor shall perform all relocation services as requested by facility COR and/or designated representative. The services shall include, but are not limited to, assembly/disassembly of furniture, providing packaging materials, packing/crating, loading/unloading, delivery, set-up, and miscellaneous wall-mounted item removal and replacement. The services shall be provided to the following facility locations: 2.1.1 G.V. (Sonny) Montgomery VA Medical Center, 1500 Woodrow Wilson Ave, Jackson, MS 39216 2.1.2 Riverbend 3, Flowood, MS 2.1.3 Riverbend 4, Flowood, MS 2.1.4 Riverbend 8, Flowood, MS 2.1.5 Riverbend 11, Flowood, MS 2.1.6 Dental 2.1.7 CBOC Hattiesburg, MS 2.1.8 CBOC Meridian, MS 2.1.9 CBOC McComb, MS 2.1.10 CBOC Natchez, MS 2.1.11 CBOC Greenville, MS 2.1.12 CBOC Kosciusko, MS 2.1.13 CBOC Columbus, MS 2.1.14 Additional leases are currently pending. Addresses will be provided once the information is available. 2.2 Requests for Services - The COR will coordinate with the contractor on each and every relocation project to ensure that all resources assigned to the project are properly managed as required. The majority of the requests will be discussed and scheduled by the Interior Designer and communicated to the Moves Contractor. Typical for the facility moves occur on Wednesday & Thursday; however, moves can be scheduled in advance for any day necessary. 2.2.1 The Move Contractor shall provide an estimate for the project to the COR prior to performance. The estimate shall adhere to the Price Delivery Schedule CLIN items. Once approved by the COR, the project shall commence as scheduled. Typical questions that will be asked of the Contractor will include but not be limited to the following: 2.2.1.1 How many hours/move staff will a typical move as an example require from start to finish with a move of 12 staff and existing furnishings? What type of information do you need to plan such a move, what are your steps? 2.2.1.2 How many and what type of move Contractor staff will be required to perform the task? 2.2.1.3 What type of materials will be required to properly relocate/move the items? List Please 2.2.1.4 What is the estimated cost of the project cost labor and materials? For the example cited. 2.2.2 Move Contractor Availability - The Move Contractor shall be available within 24 hours of notification of job requests, furniture deliveries and equipment modifications. Due to the dynamic nature of the Jackson VAMC mission, a high degree of flexibility is required to meet changing needs that occur daily. The 24 hour notification is applicable for business day moves. 1 week notification is applicable for off hour moves. 2.2.3 Requests for service will be coordinated by the COR or designated representative. The COR will provide to the CL a list of individuals by name who will be authorized to Request Services and receive calls from the CL. The list will always be updated whenever there are changes to the list. Move staff are not to make any changes requested by individuals other than the list and may not alter any move plans by staff who occupy any space where a move is occurring. 2.3. The Move Contractor shall ensure that requests for services are received from authorized health care system personnel. Services rendered in response to requests from other than authorized personnel shall be at the risk of the Contractor and any cost related thereto shall be borne by the Move Contractor. 2.4 Overtime Work: The Move Contractor may be required to perform during off-duty hours. When this occurs, overtime must be approved by the COR prior to performance in writing and signed. 2.4.1 Overtime Projects - Some projects may only be performed during non-duty hours due to the changing dynamics of Jackson VAMC and to avoid possible disruptions to patient care. Overtime work must be first approved and assigned by the COR. 2.5 Federal Holidays - The Move Contractor shall not work on Federal Holidays which includes New Year s Day, Martin Luther King s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a Federal holiday. 2.6 Contingency/Back-Up Plan - The Move Contractor shall have a contingency and/or back-up plan in the event the Contractor is unable to perform services or have services performed as required. The Contractor shall immediately notify the COR or designated representative and provide a justification for non-performance and institute the contingency-back-up plan as quickly as possible. 3.0 Move Contractor Responsibilities 3.1 The Move Contractor shall take necessary precautions to avoid damaging walls, floors, elevators and elevator lobbies when performing move activities. The Contractor shall be responsible for all costs associated with damages related to move activities. 3.2 The Move Contractor shall provide a communications system, available at all times during the period of performance, to communicate requirements such as changes to location or objects of the movement, etc. with the VA. Use of this communication system will be mutually agreed upon after award but prior to contract performance. 3.3 The move Contractor shall provide sufficient and appropriate vehicles to meet the VA s requirements for the pick-up and delivery of equipment, furniture, etc. in accordance with the terms, conditions and schedule of the contract. 3.4 The Move Contractor s vehicles shall meet current applicable Federal, State and local specifications and regulations including, but not limited to, licensing, registration and safety standards. 3.4.1 Move Contractor s vehicles shall be clean and maintained in good repair in accordance with (IAW) manufacturer s instructions and specifications at all times. All vehicles shall be smoke-free. 3.5 The Moves Contractor s drivers shall possess valid and applicable operator s licenses IAW with Federal, State and local government laws. 4.0 Elements of Move Management 4.1 Furniture Moves - Moving single or multiple units including file and storage cabinets, pedestals, tables, chairs, lounge seating, desk units, workstation panel systems, lockers, keyboard trays, tack boards, whiteboards, displays, broken furniture items or other excess items which will be delivered to our Logistics group in their warehouse, if to be repaired the move contractor will remove the item (s). 4.1.1 The above items will be either transported on campus, between campuses, placed into VA inventory storage on campus, to off campus storage or other locations where designated. 4.1.2 Move tasks include removing and dismantling furniture, removal and hanging of miscellaneous items such as, pamphlet holders, coat hooks, whiteboards, tack boards, signs and displays etc. including securing all items required by manufacture. 4.1.3 The Move Contractor shall wear appropriate safety and personal protective equipment during moves and take precautions regarding fire and life safety and comply with all occupational, safety and health (OSHA/CALOSHA) laws/regulations for the protection of employees. 4.2 Installations The Move Contractor staff who will install furniture shall be fully qualified and have the necessary experience. When installing large furniture such as Steelcase, Herman Miller, Teknion, Haworth, Unicor, Maxon, Trendway, Global and other manufacturer products, the installers certificates of training shall be provided to the COR prior to start of the actual first move when contract is awarded or as personnel change. 4.2.1 Installation tasks include assembly of new and used furniture components from existing inventory or shipments received. Assemble and install workstations, desk systems, panel systems, ergonomic accessories, storage and other units requiring field assembly. Modification may be required to pull parts from other stocked components to complete installations. 4.2.2 The Move Contractor equipment or tools shall not block exits, corridors, or impede access to entrances/exits or rooms and shall be in the control of the contractor at all times. When leaving the work site, tools shall be removed and secured. 4.2.3 The Move Contractor shall vacuum the floor and wipe down the furniture before installation is considered complete. 4.2.4 Any and all debris shall be removed and disposed on a daily basis as the Move Contractor leaves the VA facilities. Each day items such as cardboard, plastic, wood etc. shall be recycled. 4.3 Transportation The Move Contractor shall provide the necessary transports when moving to and from the VA facilities and warehouse or storage sites. 4.3.1 The Move Contractor shall provide the moving equipment and tools necessary to transport the furniture. Such tools and equipment include but not limited to dollies, floats, wheel carts, roller lifts, heavy lifting equipment, stair crawlers, ladders and levelers. Tractor-trailer rigs may be required based on the scope of the request. Provide full blanket wrapping of all furniture that is being relocated. All equipment must be operable and in good working condition. Additional personnel for transportation to be provided for added manpower, as work requires. The Move contractor may not use any VA equipment or tools. 4.4 Types of Projects - The Move Contractor shall support the various types of projects for Minor, Non-Recurring Maintenance or Station-Level in which all work and purchases that support our projects. This can include daily moves for just a single desk or person. 4.4.1 Activation Projects. The Move Contractor shall support moves related to activations however, not projects that have been awarded to IDIQ contractors for bid furnishings. 4.5 Repairs, Replacement parts, Reconfiguration, Modifications and Cleaning. The Move Contractor shall perform repairs and/or modifications to existing furniture, as required. Minor modifications shall include but not limited to tightening or loosening screws on pieces to resolve sticking or realignment, any reconfiguration required for furniture to be functional in new location and adjusting locking mechanisms, etc. Repairs shall include but not be limited to providing materials, parts (screws, glide stops, washers, wing nuts, wheels, etc.) and tools (hammers, mallets, screw drivers, drills, braces, etc.) necessary to accomplish the service. Cleaning services include washing down and removing all dirt, smudges, gum and tape residue from furniture. 5.0 Administrative Requirements Reports shall be delivered to the Facility COR/designated person at end of day of moves. This is so we can review the work completed and know what still needs to be completed. 5.1 The Move Contractor shall maintain an administrative office within 20 miles of the Jackson VA Medical Center. 5.2 Weekly Report. The Move Contractor shall prepare a weekly Summary Status Report for billing purposes that will identify the work performed during that week. This can be accomplished by creating a work order for each work day for that week, with projects listed on work order, along with designated number of man hours for listed projects for that week. This will be signed off, by the Interior Designer (or designated person by the Interior Designer) at end of day of work completed. This is so we can review the work completed and know what still needs to be completed as well as to keep track of hours used on contract. 5.3 The Move Contractor shall provide consolidated weekly billings with copies of signed/verified job orders. This may be by the vendors existing digital processes. 6.0 Miscellaneous items 6.1 Personal Injury, Property Loss or Damage. The Contractor hereby assumes responsibility and liability for any and all personal injuries or death and/or property damage to include their property or losses suffered due to negligence of the move Contractor s personnel in the performance of services under this contract. 6.2 Liability and Vehicle Insurance. The Move Contractor shall provide evidence of insurance coverage to the CO before award of the contract. 6.3 Safety. The Move Contractor shall be responsible for the safe and proper transport of waste items from the pickup point to the authorized/legal disposal site. Some locations in the hospital will require safety Helmets, shoes, glasses and vests to enter construction work areas, the move contractor must provide these items. 6.4 Smoke Free Facilities. All Veterans Affairs Medical Centers and CBOCs are Smoke Free facilities. There is NO SMOKING allowed on any of the sites, interior or exterior. 7.0 Security Considerations. The security requirements do not apply and a Security Accreditation Package is not required. The Move Contractor shall adhere to VAAR Clause 852.273-75, Security Requirements for Unclassified Information Technology Resources. 8.0 Move Contractor s Quality Control Plan (QCP) 8.1 The Move Contractor s Quality Control Plan (QCP) shall be provided during the pre-solicitation phase to the CO and any updated QCP shall be provided to the COR. 8.1.1 The COR will review the QCP and list any needed clarifications, and return to Move Contractor for revision, if necessary. The Move Contractor's QCP shall include the following or have incorporated into during performance of contract, at a minimum: 8.1.2 The inspection plan shall cover all services required by this contract. The inspection plan shall specify how often inspections will be accomplished and documented and the title of the individual(s) who will perform the inspections. 8.1.3 On-site records of all inspections conducted by the Move Contractor noting necessary corrective action taken. The Government reserves the right to request copies of any inspections. 8.2 The methods for identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable and organizational functions with supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance. 8.3 The Move Contractor shall maintain on-site records of any complaints or problems with actions taken to allow for corrections and/or elimination before effects cause interruption of performance of contract. 8.4 The Move Contractor shall have a system that verifies the licenses of individuals operating the vehicles and the driving records of individuals operating the vehicles. The contractor shall make this system available for review by the VA. 9.0 Payments and Invoicing 9.1 Monthly Billing. The Move Contractor shall submit an invoice, monthly in arrears. This weekly invoice shall include the Contract number, the purchase order (PO) number, description of services provided, point of contact, location of services provided, time of arrival and departure for moving staff and copies of all moves that occurred during the week. 9.2. Each Move. The Contractor shall submit to the COR within 48 hours (work day hours) of a move a proper invoice which shall contain the following information: 9.2.1 Date and time of the move. 9.2.2 Location of the move. 9.2.3 Who was in charge of the move, provide name, title, and phone number. 9.2.4 Full description (itemized) of services provided. 9.2.5 Full cost of the service (move, repair, storage etc.). 9.2 The Move Contractor shall then provide the weekly works submission to the COR for review prior to submitting it online to OB10 who will forward it to DFAS Austin for payment. 9.3 Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the COR as stated in this SOW. These may be completed utilizing the move contractor s digital methodology for said services. The PO number, contract number and award numbers must be on each monthly invoice for tracking purposes.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/ae5de0c92019454bb38f77402d58ff76/view)
- Place of Performance
- Address: Department of Veterans Affairs G. V. (Sonny) Montgomery VA Medical Center Network Contracting Office 16 1500 Woodrow Wilson Drive, Jackson, MS 39206, USA
- Zip Code: 39206
- Country: USA
- Zip Code: 39206
- Record
- SN05753799-F 20200813/200811230151 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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