SOURCES SOUGHT
W -- Sources Sought Only BK VAMC Medical Gases Requirement Questions Due NLT 7/24/2020@1PM EST
- Notice Date
- 7/15/2020 7:07:25 AM
- Notice Type
- Sources Sought
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24520Q0531
- Response Due
- 7/31/2020 10:00:00 AM
- Archive Date
- 08/10/2020
- Point of Contact
- Stephanie.henderson3@va.gov, Stephanie.henderson3@va.gov, Phone: Stephanie.henderson3@va.gov
- E-Mail Address
-
Stephanie.henderson3@va.gov
(Stephanie.henderson3@va.gov)
- Awardee
- null
- Description
- Page 3 of 3 THIS REQUEST FOR INFORMATION IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. This is a Request for Information (RFI), this is not a Request for Quotes (RFQ) or Request for Proposals (RFP). No formal solicitation document exists at this present time. This is not a solicitation announcement. The purpose of this Sources Sought notice is for market research to gain knowledge of potential vendors qualified under NAICS code search for various compressed medical gasses of 325120 includes PSC W065 compressed gases with a NAICS code size standard of 500 employees. This item not on the non manufacturer waiver list. This is for base year planning purposes only. Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may or may not be published in FedBizOpps (FBO) or GSA ebuy. REQUESTED INFORMATION If you are interested, and can provide the required supplies/services, please provide the requested information as indicated below: Responses to this Sources Sought notice shall also include: company name, duns number, cage code, address, point of contact, size of business: Is this item on contract with your GSA, SEWP, other federal contract, or the NAC contract? If on contract provide the contract type, contract number, category(s), sin, and source code. Please indicate business size status and representations for the above NAIC and PSC code, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) with an active registration in VETBIZ, HUBZone, Woman Owned Small Business (WOSB), Small Business, Large Business, etc.). Please provide copy authorized seller letter if you are not the manufacturer. What is your estimated delivery time frame? What zip code is your product delivered from? Sources Sought questions submitted NLT 7/24/2020 EST @1PM will be answered. LINE ITEM: Item Number SLIN Description 0001 P/E OXYGEN CYLINDER 625L 0002 R OXYGEN CYLINDER 20CF 0003 MC ACETYLENE DISSOLVED CYLINDER 10CF 0004 ARGON CYLINDER 40CF 0005 Compressed Gas, NOS (Carbon Monoxide .3%, Methane .3%, Oxygen 21%, Nitrogen 78.4%), Lung Diffusion Mix 200CF 0006 CARBON DIOXIDE CYLINDER 50# 0007 TANK RENTAL SOW GENERAL INFORMATION 1. Title of Project: Medical Gases 2. Scope of Work: The purpose of this solicitation is to establish consolidated contract for medical cylinder gases utilized at Beckley VA Medical Centers throughout Veterans Integrated Service Network (VISN) 5. The gases to be purchased include, but are not limited to, compressed Medical Air USP, Oxygen USP, Carbon Dioxide USP, Nitrogen NF, Nitrous Oxide USP, Helium USP, and specialty medical gas mixtures. The vendor shall furnish all supplies and services as described herein to Beckley, to any existing or new facilities, Community Based Outpatient Clinics (CBOC), etc. acquired during the contract period. Vendor shall be located within 20 miles of the main Beckley VAMC campus due to emergency response time and weather constraints. Product Specifications All medical gases shall conform to specifications prescribed in the United States Pharmacopeia and the National Formulary. All medical gas manufacturers and fillers of medical gases shall be registered with the FDA; and all medical gases shall be manufactured, processed, packed, transported, and stored according to the FDA s Current Good Manufacturing Practice (CGMP) regulations and Title 21, Code of Federal Regulations, Parts 210, 211, and Part 201 for labeling. In addition, the following specifications are incorporated into the solicitation and resulting contract: (1) Federal Specification BB-A-1034B, Air, Compressed, for Breathing Purposes, dated 12/20/1985. (2) Federal Specification BB-C-101B, Carbon Dioxide (C02) Technical and USP, dated 15-Apr-1971. (3) Compressed Gas Association (CGA) Publications G-7 - Compressed Air for Human Respiration, dated 05/2008 and ANSI/CGA G-7.1 - Commodity Specification for Air, dated 10/2011. All products, equipment, and services provided under the contract awarded under this solicitation shall be in compliance with all applicable Federal, state, and local regulations. Delivery Requirements Medical Cylinders Gas is ordered by and delivered to the Beckley Veterans Medical Center. The number of days specified shall be the number of calendar days after receipt of order. The schedule lists delivery instructions that are unique to the facility. FOB point is destination. All transportation charges for cylinders shall be included in the price of the gas. Additional charges such as delivery fees, hazardous material fees, fuel surcharges, etc. shall NOT be billed to or collected from the facilities for orders received under this contract. The contractor shall deliver Medical Cylinder Gases within the timeframe specified in the schedule for each facility. The timeframe identified may be either the number of calendar days after receipt of the Government s order, the specific days of the week for delivery, the specific time intervals between deliveries, a specified reorder point, or other specified ordering and delivery methods. If the timeframe for contractor delivery is not identified in the facility requirements, the contractor must provide 24-hour notice prior to delivery or upon mutual agreement between the facility and contractor, alternate ordering/delivery methods, such as prescheduled deliveries, calling for tank level readings, installing a telemetry unit, etc. may be arranged. If for any reason the contractor is unable to delivery at the agreed upon day or time, the contractor will provide 24-hour notice to the COR, so that the facility can initiate an alternate backup action. In accordance with VHA Patient Safety Alert, dated April 5, 2004, all deliveries must be monitored by a qualified and trained technical representative that will be designated by each facility. Contractor will be provided with names and contact information of primary and backup facility representatives. This applies to all deliveries regardless of time or day of execution. Tank(s) will be filled to maximum functional capacity at each refilling procedure unless otherwise specified in the facility requirements or as agreed upon in a written document signed and dated by the COR. At the time of each delivery, contractor must provide a legible signed and dated written document that identifies the tank level prior to fill, the level after fill, and the quantity delivered. This document must be countersigned by the facility representative supervising the delivery. Emergency delivery will be provided within 24 hours after receipt of Government notification. Contractor must respond to the facility by either telephone or email within one hour to confirm receipt of emergency notification to ascertain the nature of the emergency. Emergency status is determined by the Government when conditions warrant. Failure of the contractor to remain current with agreed delivery schedule and requirements does not constitute an emergency for purposes of charging an emergency delivery fee. Material Safety Data Sheets shall be provided to the facility COTR upon request at no additional charge. Non-Repairable Government Property Prior to disposing of non-repairable government-owned cylinders, parts, fittings, and appurtenances, the contractor shall contact the ordering (owning) activity. Contractor shall make disposition in accordance with the ordering activity s instructions. Contractors shall be paid for all services performed and authorized by the ordering activity, up to the determination that a cylinder is non-repairable, at the prices listed in this document. Contractor shall not charge any additional types of fees, other than those specified above in this document, for the return of non-repairable cylinders to the ordering activity. If the activity requests and the contractor agrees to dispose of any non-repairable government-owned property, the fee shall be negotiated and agreed upon between the two parties prior to the disposal of the property. Cylinders and Other Containers Laws and Regulations: Cylinders and other containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49-Transportation, Code of Federal Regulations). Filling, packaging, labeling, etc. for medical gases shall also comply with the Federal Food, Drug, and Cosmetic Act. Marking: In addition to marking required by the aforementioned laws and regulations, marking shall comply with CGA Publication C-7 Guide to Preparation of Precautionary Labeling and Marking of Compressed Gas Containers, dated 10/21/2011. Color Coding: Cylinders shall be color coded in accordance with CGA Publication C-9 Standard Color Marking of Compressed Gas Containers Intended for Medical Use, dated 3/10/2004. Valves shall comply with CGA Safety Bulletin SB-26, dated 05/2007 and CGA Publication V-1 Compressed Gas Association Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections, dated 11/14/2005. Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery to the purchaser s receiving area. For liquid containers, all fittings must be permanently brazed to prevent their removal. In addition, each container should contain a 360 degree cryoband applied at the top of the container with the drug product name repeated around the entire container. Hydrostatic Testing: (1) Retest Date: If applicable, DOT regulations would require retesting of cylinder within three (3) months after scheduled date of shipment to Continental U.S. destination, or within six (6) months after scheduled date of shipment to overseas destination, cylinder shall be retested. Contractor will be required to retest any government-owned cylinder when requested by ordering activity, regardless of scheduled retest data. (2) Method: Government-owned cylinders which are eligible for extended hydrostatic retest period, testing by modified hydrostatic method, or visual inspection in lieu of hydrostatic testing, shall be serviced by the most economical means which will comply with Department of Transportation regulations (49 CFR 173.34, Qualification, maintenance and use of cylinders) unless otherwise specified by the ordering activity. When modified or reduced, DOT test requirements are contingent upon past usage of the cylinders, a written statement from the ordering activity indicating that the cylinders have been used exclusively for a specific gas may be considered acceptable evidence of the cylinders eligibility for modified testing or inspection. (3) Hydrostatic testing shall be performed in accordance with CGA s Publication C-1, Methods For Hydrostatic Testing of Compressed Gas Cylinders, dated 7/17/2009. (4) Visual inspection shall be performed in accordance with the applicable CGA Publications C-6 Standards for Visual Inspection of Steel Compressed Gas Cylinders, dated 3/8/2007 or C-6.1 - Standards for Visual Inspection of High-Pressure Aluminum Compressed Gas Cylinders, dated 12/21/2006. (5) The contractor shall be responsible for all testing of contractor-owned cylinders at no additional cost to the Government. The government shall pay for the hydrostatic testing of government-owned cylinders at the prices listed in 6.2. Cylinder Sizes: Cylinder sizes shown in the item description indicate product capacity of the cylinder currently being used. All capacities are approximate, and the Government shall be billed only for the actual amount of gas delivered. In accordance with the Federal Food, Drug, and Cosmetic Act, the actual contents of the container must appear on the label. Individual Agency Ownership of Cylinders: Government-owned cylinders shall remain the property of the individual ordering (owning) agency and shall not be exchanged for other cylinders, either government-owned or contractor owned, without authorization of the ordering agency. Lost or Damaged Contractor-Owned Cylinders: For each contractor-owned cylinder lost or damaged beyond repair while in the Government s possession, the Government shall pay to the Contractor the replacement value, less the allocable rental paid for that cylinder. These cylinders shall become Government property. If any lost cylinder is located within 30 calendar days after payment by the Government, it may be returned to the Contractor by the Government, and the Contractor shall pay to the Government an amount equal to the replacement value, less rental, computed in accordance with section 8 of this Statement of Work. Method of Shipment: Empty Government-owned cylinders that are picked up from an ordering facility for refill or servicing shall be transported according to the Department of Transportation Regulations, using normal commercial practice to prevent damage to cylinders. Transportation of Cylinders: All transportation charges for empty government-owned and contractor-owned cylinders from the ordering facility to the contractor s facility shall be at the expense of the contractor. Price of Services for Government-Owned and Contractor-Owned Cylinders Services Included in the Price of Gas (Both Government- and Contractor-Owned Cylinders): The offeror s price for the gas shall include the furnishing, at no additional cost, of all services which are required at each and every filling of a cylinder to comply with applicable regulations, specifications, and normal good practices. Such services shall include, but not be limited to: tags indicating cylinder is Full, In Use, or Empty ; inspection testing, evaluation, and cleaning services required at each and every filling; pin-indexing, when required, and attachment of Government-furnished warning tags, when required. Attaching of oxygen cylinders to manifold systems, when required, shall also be performed by the contractor at no additional cost. In addition to services listed in this paragraph, the contractor is responsible for all maintenance and testing of contractor-owned cylinders. Measurement and Conversion Computation - Atmospheric Gases and Hydrogen Density data and volume measurement equivalents printed in CGA Publication P-6 Standard Density Data, Atmospheric Gases and Hydrogen, dated 8/17/2005, shall be used when necessary to convert measurement of these gases from one form to another; for example, from cubic feet to gallons. Monthly Rental of Contractor-Owned Cylinders and Liquid Containers Cylinders picked up by contractor s truck: Ordering activities shall notify the contractor of the number and type of empty cylinders ready for return. No rental charges shall be applied to any cylinder five (5) days (Saturdays, Sundays, and Holidays excluded) after the ordering activity has notified the contractor. The day the contractor is notified is excluded from the 5-day period. If the contractor is verbally notified of empty cylinders, the ordering activity will document the notification by making a record of the date, time, and contractor s representative contacted. Cylinders returned by common carrier: Ordering activities returning empty contractor-owned cylinders will immediately notify the contractor in writing of the quantity and size of cylinders and the date they were turned over to the carrier. Rental charges shall not be applied after the date cylinders are picked up by the common carrier. 3. Background: 4. Period of Performance: BASE+up 4 OPTION YEARS TBD NOTES All Capability Statements/Responses to this Sources Sought notice shall be submitted via email only to stephanie.henderson3@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted in response to this Sources Sought notice. Responses to this Sources Sought notice must be received no later than 7/31/2020 at 1:00 p.m. (Eastern Standard Time). This Sources Sought notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought notice. DISCLAIMER This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. Please reference the following in your email subject line: 36C24520Q531 Sources Sought Notice Response End of Notice
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/3026a397e12a4922a3d54693081eac57/view)
- Place of Performance
- Address: Dept of Veterans Affairs Beckley VAMC Contract Office 200 Veterans Ave, Beckley, WV 25801, USA
- Zip Code: 25801
- Country: USA
- Zip Code: 25801
- Record
- SN05722616-F 20200717/200715230153 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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