Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JULY 09, 2020 SAM #6797
SOURCES SOUGHT

N -- 509-20-3-5105-0990 110 Ton Air Chiller Replacement for OR (VA-20-00074906)

Notice Date

7/7/2020 1:43:34 PM
 

Notice Type

Sources Sought
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
 

ZIP Code

30904
 

Solicitation Number

36C24720Q0845
 

Response Due

7/13/2020 1:30:00 PM
 

Archive Date

09/11/2020
 

Point of Contact

Melinda Harden, Contract Specialist, Phone: 478-272-1210 ext 3569, Fax: 478-274-5577
 

E-Mail Address

melinda.harden@va.gov
(melinda.harden@va.gov)
 

Awardee

null
 

Description

Page 2 THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 7 Regional Procurement Office East (RPO-7), is seeking sources that can provide a new 110-ton air cooled surgery chiller along with all components required for the installation of new chiller that at a minimum meets the following salient characteristics with a brand name or equal product for the Charlie Norwood VA Medical Center, Downtown Division, 800 Bailey Street, Building 801, Augusta, GA 30904. Statement of Work Removal and Install New 110-AIR COOLED CHILLER Charlie Norwood VA Medical Center (CNVAMC) GENERAL INFORMATION Purpose: The Charlie Norwood VA Medical Center (CNVAMC) Campus intends to purchase a 110-ton air cooled surgery chiller to replace current Chiller. Background: The CNVAMC removing an old system which is at end of life and is procuring a new 110-ton air cooled surgery chiller along with all components required for the installation of new chiller. Scope of Work: The Contractor shall install all parts and components per the requirements detailed in this Statement of Work. Labor to include removal of the old chiller. CNVAMC is to provide building access as necessary for Contractor to access chiller for removal of old system and installation of new system. Type of Contract: Firm Fixed Price Contract Places of Performance: Charlie Norwood VA Medical Center, Downtown Division, 800 Bailey Street, Building 801, Augusta, GA 30904 Period of Performance: June 30, 2020 July 30, 2020. Hours of Service: Work is to be done between the hours of 8:00 a.m. and 4:00 p.m. Monday thru Friday, excluding federal holidays. Contractor or representative shall sign in upon arrival to the facility. Contractor shall report to Charlie Norwood Veterans Affairs Medical Center, Room 1B155, Engineering Department Office, Building 801, 800 Bailey Street, Augusta GA 30904. Contractor shall check in with Engineering Service point of contact, James Jarriel at time of completion of the work. A service ticket shall be provided to the facility point of contact for verification of projection completion. Warehouse Hours: Deliveries are accepted between the hours of 8:00 a.m. and 3:30 p.m. Monday thru Friday, excluding federal holidays. Federal Holidays New Year s Day January 1st Martin Luther King s Birthday 3rd Monday in January President s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies GENERAL REQUIREMENTS Basic Requirement The project s intent is to install one (1) new 110- ton Air Cooled Screw chiller. Selected Chiller is a YVAA0165 or equivalent operating at a leaving water of 30º F and return water of 40º F. utilizing a Glycol solution. Installation shall include, but not be limited to: Project management for planning, implementing and controlling all aspects of the project to insure a full and complete turnkey installation. Removal and disposal of existing Chiller, necessary piping, refrigerant recovery, electrical service, insulation (not to include asbestos and/or PCB s). All scrap materials and equipment will become the property of the Contractor. Installation of new chiller. Installation of new chiller and any associated piping required. Any associated equipment and materials regularly involved within this scope of work will be included. Connection of Building Automation System: The new Chiller will directly interface with your existing Metasys BAS system and all programming, point mapping, trend creation, set-up and commissioning will be performed by factory authorized personnel. Piping and Mechanical: Demolition Removal and demolition of existing equipment, this will be complete after removal of all refrigerant, oil, and water from the system. The equipment and associated materials will be taken off site for proper disposal. Installation of New Unit The new unit will be shipped in one piece. Once installation begins, we will utilize a crane to rig the new unit into place. The chiller will be installed on the structural steel which currently holds the existing equipment. Chilled Water General System Existing Chilled water system will be utilized. No additional chilled water pump, expansion tank, or accessories are included. New pipe insulation will be applied where required. Exterior insulation will be 1 fiberglass with aluminum covering Electrical: General Existing electrical service for chiller will be utilized. Contractor will provide a unit mounted disconnect, will connect electrical and control wire. Contractor will terminate all control wiring and provide all devices and programming for controls. Exclusions to and/or items to be provided by the Contractor: General Contractor will not provide or be responsible for the following: Repair and/or replacement of any defective devices, parts or pieces to be reused in the installed system. Performance of work on overtime unless stated above and or required without question and determined by Contractor. Floor plans and equipment layout blueprints Asbestos Abatement Qualifications: Contractor shall have three years documented experience in the installation and servicing. Contractors must have licensed and certified technicians for the installation. Warranty: Paragraph 6 of our terms and conditions of sale describes our standard parts warranty. The warranty ends eighteen (18) months from date of shipment or twelve (12) months from initial startup whichever occurs first. In addition, Contractor will provide any necessary labor to repair or replace any warranty parts during the first-year warranty period. This does not include trouble shooting and diagnostic work, repairs of shipping or installation damage, or normal maintenance such as oil, filters, or refrigerant. Compressor Warranty - 66 Months Parts (5 year) (compressor only) Salient Characteristics of air-cooled chiller: Air Cooled Variable Speed Drive Screw Chiller YORK air cooled scroll chiller with the R-134a refrigerant included or equivalent. The chiller will be supplied for 460 volts, 3 phase, 60 Hz application. Factory assembled and shipped in one piece. Base Unit/Access. - YVAA0165SE46XAA or equivalent High Efficiency R-134a Refrigerant (Fully Charged) Voltage Code - (460/3/60) Variable Speed Drive SP NF Disc Switch w/ Ind Sys CB Control Transformer (fac) Low Ambient Kit Discharge Pressure Readout Kit Suction Pressure Readout Kit N American Safety Code (cETL) Service Isolation Valves Compressor Crankcase Heater 2 Flow Switches per Chiller (150 psig Cooler) ASME Pressure Vessel & Associated Codes Pre-Coated Fin Condenser Coil Hail Guard plusWire / Louvered Enclosure Panels (fac) Vibration Isolators - Neoprene Pads the associated controls required to monitor and control the chiller must be included. Supervision of testing, adjustment of chiller, and concurrent operator instruction will be supplied by qualified Factory Service personnel during regular working hours. Items Included but field installed: - Chilled water piping if necessary - Install water pressure taps - Thermometers and gauges for chiller - Rigging and Installation of chiller PERFORMANCE MEARSURES Performance measures are comprised of performance indicators (some characteristic of a deliverable that can be measured) and performance measures (a mark, measure or benchmark that government personnel use as a point of comparison when evaluating contractor performance). The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these measures. The Performance Requirements Summary Matrix, paragraph in the Performance Work Statement (PWS), includes performance measures. The Government shall use these measures to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL) Performance Indicators PWS Ref Performance Measure Acceptable Level of Quality Method of Assessment Incentive Dis-incentive Must be able to provide all equipment need to perform job Para B.1-4 shall supply, and install all materials meeting required salient characteristics 95% Periodic Sampling and Validated Customer Complaints Positive Past Performance May not be awarded option years Must have qualified personnel that has performed work pertaining to dock leveler installation Para B.5 Must have qualified personnel that has performed this type work in Hospital 95% Direct Observation and Periodic Inspection Positive Past Performance May not be awarded option years Must be able to perform job as scheduled in a timely manner Para A.6 MUST BE ABLE TO PERFORM WORK WHEN SCHEDULED & TIMELY 95% Direct Observation and Periodic Inspection Positive Past Performance May not be awarded option years Must have valid certifications to perform this type work Para B.5 Must provide certifications 100% Random and Periodic Sampling Positive Past Performance Will not be awarded contract VA INFORMATION SYSTEM SECURITY/PRIVACY CLAUSES GENERAL SECURITY REQUIREMENTS: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS: A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1). VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures comply with VA directive requirements. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above- mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR. Security Incident Investigation: The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. Liquidated Damages for Data Breach: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. Each risk analysis shall address all relevant information concerning the data breach, including the following: Nature of the event (loss, theft, unauthorized access); Description of the event, including: date of occurrence; data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; Number of individuals affected or potentially affected; Names of individuals or groups affected or potentially affected; Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; Amount of time the data has been out of VA control; The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); Known misuses of data containing sensitive personal information, if any; Assessment of the potential harm to the affected individuals; Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: Notification; One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; Data breach analysis; Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. SECURITY CONTROLS COMPLIANCE TESTING: On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time. Training: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; Successfully complete the VA Privacy and Information Security and Rules of Behavior training and annually complete required security training; Successfully complete the appropriate VA privacy training and annually complete required privacy training; and Successfully complete any additional information security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. INVOICES: Payments will be made upon receipt of a properly prepared detailed invoice, prepared by Contractor, validated by the Contracting Officer s Representative (COR), and submitted electronically through OB-10. A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service Provided Total Amount Due The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities regarding the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (12) Please provide your DUNS number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items"" meet all the salient characteristics. Responses to this notice shall be submitted via email to melinda.harden@va.gov. Telephone responses shall not be accepted. Responses must be received no later than July 13, 2020 4:30 pm EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/06dd8d614ff24c8780fd25cd276062c7/view)
 

Place of Performance

Address: Charlie Norwood VA Medical Center Downtown Division 800 Bailey Street Building 801, Augusta, GA 30904, USA

Zip Code: 30904

Country: USA
 

Record

SN05713986-F 20200709/200707230155 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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