SAMDaily.us | PRESOL | N | Lower Rio Grande Security System Maintenance

SAMDAILY.US - ISSUE OF APRIL 19, 2020 SAM #6716
SOLICITATION NOTICE

N -- Lower Rio Grande Security System Maintenance

Notice Date: 4/17/2020 12:30:00 PM
Notice Type: Combined Synopsis/Solicitation
NAICS: 561621 — Security Systems Services (except Locksmiths)
Contracting Office: INTERNAT. BOUNDARY AND WATER COMM. El Paso TX 79902 USA
ZIP Code: 79902
Solicitation Number: 2020r3101005a
Response Due: 4/23/2020 1:00:00 PM
Archive Date: 05/08/2020
Point of Contact: Blanca Ochoa, Angelica Baca
E-Mail Address: Blanca.ochoa@ibwc.gov, angelica.baca@ibwc.gov
(Blanca.ochoa@ibwc.gov, angelica.baca@ibwc.gov)
Small Business Set-Aside: SBA Total Small Business Set-Aside (FAR 19.5)
Description: This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued separately. This solicitation document and its incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-4 dated January 15, 2020. The solicitation number is�2020r3101005a this solicitation is issued as a request for quote (RFQ). This is a 100% Small business Set Aside. The associated North American Industry Classification System (NAICS) code is�561621 - Security Systems Services (except Locksmiths), with a corresponding small business standard of $11.0 million. The Product Service Code (PSC) for this requirement is�N063 - Installation of Equipment-Alarm, Signal, and Security Detection Systems. Only offers from small businesses will be considered for this solicitation. A site visit of where the work will be performed is highly recommended. Site visit may be arranged with Mr. Aaron Haynes at aaron.haynes@ibwc.gov by COB 4/14/20. While attending the site visit all vendors must adhere to COVID-19 requirements for social distancing and the use of personal protective equipment (PPE) (i.e. mask and gloves). Vendors will not be permitted access to IBWC facilities without proper PPE. Virtual site visits (video/photographs) are not permitted. Offer due date/Local time: April 23, 2020; 2:00 pm MST. Please include your Active DUNS number with your offer. Only questions submitted by email to�angelica.baca@ibwc.gov will be considered. Questions received from Offerors after 3pm on April 17, 2020 may not be responded to. Description: The International Boundary and Water Commission, United States Section (IBWC) requires�Security System Maintenance for IBWC Lower Valley Rio Grande Valley (Mercedes Field Office, Anzalduas Dam, and Retamal Dam). This procurement consists of a Base period plus 4 (12 month) option periods. Please quote unit price and total price for Contract Line Item Numbers: CLIN 001 thru CLIN 005. CLIN Structure:��See Attachment Refer to attached Scope of Work and Terms and Conditions for description of the requirement to include dates and places of delivery, inspection, and acceptance. The destination for FOB Destination shall be the Lower Valley Rio Grande Valley. Evaluation of Offer � The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate Offers: Technical acceptability to meet IBWC requirements; Technical Approach and Past Performance. The Government will award a contract resulting from this combined synopsis/solicitation to the lowest price technically acceptable (LPTA), responsible offeror. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. NOTE: The offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed at https://www.sam.gov. The following provisions and clauses may apply to this solicitation: 52.204-13 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.212-4 Contract Terms and Conditions-Commercial Items 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.232-18 Availability of Funds 52.237-2 Protection of Government building, equipment and vegetation 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan�2020) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91). (3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232). (4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). (5) 52.233-3, Protest After Award (Aug 1996) (31�U.S.C.�3553). (6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19�U.S.C.�3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41�U.S.C.�4704 and 10�U.S.C.�2402). �__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41�U.S.C.�3509)). __ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)�� XX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31�U.S.C.�6101�note). __ (5)[Reserved].�� __ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).�� __ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).�� XX (8) 52.209-6, Protecting the Government�s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31�U.S.C.�6101 note).�� __ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41�U.S.C. 2313).�� __ (10)[Reserved].�� __ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15�U.S.C.657a).�� __ (ii) Alternate I (Nov 2011) of 52.219-3.�� __ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15�U.S.C.�657a).�� __ (ii) Alternate I (Jan 2011) of 52.219-4.�� __ (13)[Reserved]�� XX (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15�U.S.C.644).�� __ (ii) Alternate I (Nov 2011).�� __ (iii) Alternate II (Nov 2011).�� __ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15�U.S.C.�644).�� __ (ii) Alternate I (Oct 1995) of 52.219-7.�� __ (iii) Alternate II (Mar 2004) of 52.219-7.�� __ (16) 52.219-8, Utilization of Small Business Concerns (Oct�2018) (15�U.S.C.�637(d)(2) and (3)).�� __ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug�2018) (15�U.S.C.�637(d)(4))�� __ (ii) Alternate I (Nov 2016) of 52.219-9.�� __ (iii) Alternate II (Nov 2016) of 52.219-9.�� __ (iv) Alternate III (Nov 2016) of 52.219-9.�� __ (v) Alternate IV (Aug 2018) of 52.219-9�� __ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15�U.S.C.�644(r)).�� __ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15�U.S.C.637(a)(14)).�� __ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15�U.S.C.�637(d)(4)(F)(i)).�� __ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2019) (15�U.S.C.�657f).�� XX (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15�U.S.C.�632(a)(2)).�� __ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15�U.S.C.�637(m)).�� __ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec�2015) (15�U.S.C.�637(m)).�� XX (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).�� __ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan�2020) (E.O.13126).�� XX (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).�� XX (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).�� __ (ii) Alternate I (Feb 1999) of 52.222-26.�� XX (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct�2015) (38�U.S.C.�4212).�� __ (ii) Alternate I (July 2014) of 52.222-35.�� XX (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29�U.S.C.793).�� __ (ii) Alternate I (July 2014) of 52.222-36.�� __ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38�U.S.C.�4212).�� __ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).�� XX (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22�U.S.C.�chapter�78 and E.O. 13627).�� __ (ii) Alternate I (Mar 2015) of 52.222-50 (22�U.S.C.�chapter 78 and E.O. 13627).�� __ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)�� __ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA�Designated Items (May 2008) (42�U.S.C.�6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)�� __ (ii) Alternate I (May 2008) of 52.223-9 (42�U.S.C.�6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)�� __ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).�� __ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).�� __ (38) (i) 52.223-13, Acquisition of EPEAT�-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).�� __ (ii) Alternate I (Oct 2015) of 52.223-13.�� __ (39) (i) 52.223-14, Acquisition of EPEAT�-Registered Televisions (Jun�2014) (E.O.s 13423 and 13514).�� __ (ii) Alternate I (Jun�2014) of 52.223-14.�� __ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42�U.S.C.�8259b).�� __ (41) (i) 52.223-16, Acquisition of EPEAT�-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).�� __ (ii) Alternate I (Jun 2014) of 52.223-16.�� XX (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).�� __ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).�� __ (44) 52.223-21, Foams (Jun�2016) (E.O. 13693).�� __ (45) (i) 52.224-3 Privacy Training (Jan�2017) (5 U.S.C. 552 a).�� __ (ii) Alternate I (Jan 2017) of 52.224-3.�� __ (46) 52.225-1, Buy American-Supplies (May 2014) (41�U.S.C.�chapter�83).�� __ (47) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41�U.S.C.�chapter�83,�19�U.S.C.�3301 note, 19�U.S.C.�2112 note, 19�U.S.C.�3805 note, 19�U.S.C.�4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.�� __ (ii) Alternate I (May 2014) of 52.225-3.�� __ (iii) Alternate II (May 2014) of 52.225-3.�� __ (iv) Alternate III (May 2014) of 52.225-3.�� __ (48) 52.225-5, Trade Agreements (Oct 2019) (19�U.S.C.�2501, et seq., 19�U.S.C.�3301 note).�� XX (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.�s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).�� __ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10�U.S.C. 2302�Note).�� __ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov�2007) (42�U.S.C.�5150).�� __ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov�2007) (42�U.S.C.�5150).�� __ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41�U.S.C.4505, 10�U.S.C.2307(f)).�� __ (54) 52.232-30, Installment Payments for Commercial Items (Jan�2017) (41�U.S.C.4505, 10�U.S.C.2307(f)).�� XX (55) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct�2018) (31�U.S.C.�3332).�� __ (56) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C.3332).�� __ (57) 52.232-36, Payment by Third Party (May 2014) (31�U.S.C.3332).�� __ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5�U.S.C.�552a).�� __ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15�U.S.C.�637(d)(13)).�� __ (60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46�U.S.C.�Appx.�1241(b) and 10�U.S.C.�2631).�� __ (ii) Alternate I (Apr 2003) of 52.247-64.�� __ (iii) Alternate II (Feb 2006) of 52.247-64.�� (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:�� [Contracting Officer check as appropriate.]�� __ (1) 52.222-17, Non-displacement of Qualified Workers (May 2014)(E.O. 13495).�� XX (2) 52.222-41, Service Contract Labor Standards (Aug 2018) (41�U.S.C.�chapter�67).�� XX (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29�U.S.C.�206 and 41�U.S.C.�chapter 67).�� XX (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29�U.S.C.�206 and 41�U.S.C.�chapter�67).�� __ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29�U.S.C.�206 and 41�U.S.C.�chapter�67).�� __ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41�U.S.C.�chapter�67).�� __ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41�U.S.C.�chapter�67).�� XX (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).�� XX (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).�� XX (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42�U.S.C.�1792).�� (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.�� (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor�s directly pertinent records involving transactions related to this contract.�� (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart� 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.�� (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.�� (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-�� (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41�U.S.C.�3509).�� (ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).�� (iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).�� (iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).�� (v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15�U.S.C.637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.�� (vi) 52.222-17, Non-displacement of Qualified Workers (May�2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.�� (vii) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).�� (viii) 52.222-26, Equal Opportunity (Sept 2015) (E.O.11246).�� (ix) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38�U.S.C.4212).�� (x) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul�2014) (29�U.S.C.793).�� (xi) 52.222-37, Employment Reports on Veterans (Feb�2016) (38�U.S.C.4212)�� (xii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.�� (xiii) 52.222-41, Service Contract Labor Standards (Aug�2018) (41�U.S.C.�chapter�67).�� (xiv) (A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22�U.S.C.�chapter�78 and E.O 13627).�� (B) Alternate I (Mar�2015) of 52.222-50(22�U.S.C.�chapter�78 and E.O 13627).�� (xv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May�2014) (41�U.S.C.�chapter�67).�� (xvi) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May�2014) (41�U.S.C.�chapter�67).�� (xvii) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).�� (xviii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).�� (xix) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).�� (xx) (A) 52.224-3, Privacy Training (Jan 2017) (5�U.S.C.�552a).�� (B) Alternate I (Jan 2017) of 52.224-3.�� (xxi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10�U.S.C. 2302 Note).�� (xxii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42�U.S.C.�1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.�� (xxiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46�U.S.C. Appx.1241(b) and 10�U.S.C.2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.�� (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) FAR 52.252-2 Clauses Incorporated by Reference FAR provisions and clauses are available for review at http://www.farsite.hill.af.mil. (End of Clause) END of combined synopsis/solicitation.�� 3/25/20 Q&A:� Is it your intent for repairs to be paid for as needed or is the contractor responsible to make all repairs free of charge under an all-inclusive plan (expensive)? ��Yes, this is an on-call basis, except for required licenses, inspections, etc. 2.�� Who is the current contract holder and what is the annual contract value? �� There is no current contract. 3.��There are no quantities to provide an order of magnitude of the work.� �� Updated inventory list has been attached. 3/25/20 Q&A:� 1 ��Monthly and annual rates according to the CLIN sheet, invoices that rate every month, and accepts all responsibility and risk for equipment, operation, troubleshooting, travel, maintenance, repair, and annual inspection? �� Contractor will update software licenses and agreement, SSAs, etc. Inspect the system once annually and provide a report, provide monitoring services. Those are basic costs for those services. There is no monthly invoice. We will be invoice annually (one time) for those inspections, licenses, and monitoring. The rest of the contract is for on-call maintenance and troubleshooting. I may need a camera replaced if it goes down, etc. 2 ��Monthly and annual rates according to the CLIN sheet, IBWC obligates the monthly amount, and�invoices against that obligation only for specific contract calls for that month? �� You need to provide the labor rates for duty hours and emergency after hours calls, Monitoring costs, SSAs, software licenses, annual inspection cost. The contract is a not to exceed amount. We will be billed once annually for these basic requirements and billed when service calls are made. There is no monthly billing. This is an on call service. 4/8/20 Q&A: Is the LRGV Inventory, a spare parts listing of the items that can be used for repairs during service and the annual PM inspection? Currently installed item to inform you of what may require repair in the future. If we are responding to a service call that is placed by the Security Services Division (SSD), once we determine how much time is needed for the repair, do we stop and send a quote to SSD for the labor needed to make the repair? Or is the labor to be included in this proposal that we are preparing? You will provide me with an estimate. In the event of a repair call, you would troubleshoot and let me know what it will take to repair it. During the annual Preventative Maintenance Inspection, if we determine a piece of equipment is not working, do we stop and send a quote to SSD for the labor needed to make the repair? Or is labor for these types of calls to be included in this proposal that we are preparing? It would be considered an on-call repair. 4/10/20 - Additional Information: While attending the site visit all vendors must adhere to COVID-19 requirements for social distancing and the use of personal protective equipment (PPE) (i.e. mask and gloves). Vendors will not be permitted access to IBWC facilities without proper PPE. Virtual site visits (video/photographs) are not permitted. 4/17/20 - Q&A What are the evaluation factors for this opportunity? The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate Offers: Technical acceptability to meet IBWC requirements; Technical Approach and Past Performance. The Government will award a contract resulting from this combined synopsis/solicitation to the lowest price technically acceptable (LPTA), responsible offeror. What are the proposal requirements? There are required annual costs, such as CCURE license, camera licenses, alarm monitoring, and annual inspection. That is what we are asking for. lease provide the proposal to reflect the absolute annual costs of those requirements. All other services (repair/troubleshoot) are on an on-call basis and cannot be factored into a proposal because we don�t know when something is going to break. � During the annual inspections if repairs are identified does the contractor prepare a repair quote for the government's approval? � Yes. � In paragraph 2 scope of work it states that �The contractor shall possess the capability to supply loaner equipment in the case of a failure until a permanent component can be installed. Any replacement components shall be of the same or like item of equipment and meets compatibility requirements of the security system.� � Are these loaner parts Government purchased or Government provided?� Contractor would provide the items. � Are these loaner parts Contractor purchased and Contractor owned? Contractor would provide the items.� Contractor owned. Chances are, you may have a loaner item on hand. Understandable that you cannot maintain a whole inventory of our facilities. We understand that sometimes you would have to order loaner parts, which really, are just replacement parts. Each issue can be handled on a case-by-case basis. � Does the Contractor or the Government pay for parts required to make unscheduled repairs? Contractor provides the repair parts, then invoices the government. � In Paragraph 2 it states that �The Contractor will ensure that the alarm monitoring is updated annually with no interruption in services.� Does the contractor pay for the monitoring service? Yes. Contractor coordinates with a local monitoring services and pays for the annual subscription. That is one of the invoices that the government would receive annually from the Contractor. Is there a Monitoring Service that is currently performing this service? No. � What is the name of the current provider? You will have to coordinate for one. � What is the annual cost for the current monitoring agreement? You will have to coordinate for one. Attachments: CLIN Structure � Lower Valley Rio Grande Valley Statement of Work (SOW) Terms and Conditions Wage Determination 2015-5636 Revision # 12 Updated LRGV Inventory List
Web Link: SAM.gov Permalink
(https://beta.sam.gov/opp/104946b6438348169780dad037b21cea/view)
Place of Performance: Address: Mercedes, TX 78570, USA; Zip Code: 78570; Country: USA
Record: SN05624665-F 20200419/200417230144 (samdaily.us)
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N -- Lower Rio Grande Security System Maintenance