SOURCES SOUGHT
B -- Roseburg VA Waste Stream Inventory, Management and Compliance Assessment.
- Notice Date
- 4/9/2020 2:45:20 PM
- Notice Type
- Sources Sought
- NAICS
- 562211
— Hazardous Waste Treatment and Disposal
- Contracting Office
- 260-NETWORK CONTRACT OFFICE 20 (36C260) VANCOUVER WA 98662 USA
- ZIP Code
- 98662
- Solicitation Number
- 36C26020Q0319
- Response Due
- 4/16/2020 12:00:00 AM
- Archive Date
- 05/01/2020
- Point of Contact
- Brian Millington; Brian.millington@va.gov
- E-Mail Address
-
brian.millington@va.gov
(brian.millington@va.gov)
- Awardee
- null
- Description
- THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services 1. Waste Inventory and Characterizations - Roseburg VAMC The contractor will conduct waste characterizations/determinations for waste streams generated within the Roseburg VAHCS. The Roseburg VAHCS consists of the following facilities: Roseburg VA Medical Center (VAMC), Roseburg, OR Eugene Health Care Center, Eugene, OR Behavioral Health Recovery & Reintegration Services (BHRRS) Center, Eugene, OR Brookings VA Outpatient Clinic, Brookings, OR North Bend VA Outpatient Clinic, North Bend, OR The contractor will conduct a comprehensive facility tour and perform a detailed onsite survey of waste generation activities at the Roseburg VAMC and the BHRRS Center. Waste characterizations are to be conducted on the inventoried wastes in accordance with all applicable federal and state laws and regulations. The results of the waste characterizations will be used to determine appropriate storage, handling, and disposal of the waste streams. Waste characterization will answer the following major questions to properly characterize and classify each waste stream: Is the material a solid waste? (40 CFR Part 261.2) Is the waste specifically excluded from RCRA? (40 CFR Part 261.4) Is the waste a listed hazardous waste? (40 CFR Part 261.30) Does the waste exhibit a characteristic of hazardous waste? (40 CFR Part 261.20) Is the waste Oregon state only hazardous waste? Hazardous waste streams may be generated from, but not limited to, the engineering shops, clinical laboratories, pharmacy, clinics, emergency department, operating rooms, sterile processing & supply, housekeeping, and other areas at the facilities to include waste pharmaceuticals, waste paint, paint- and fuel-contaminated rags, spent parts cleaning solvents, discarded laboratory equipment chemicals, aerosol can depressurization wastes, spill cleanup materials, maintenance activities, and similar processes. The waste characterization assessment will also include universal wastes, TSCA-regulated wastes (e.g., PCB-containing equipment), medical waste, dual waste, and other regulated wastes (e.g., waste asbestos-containing materials, low-level radioactive waste, Drug Enforcement Agency [DEA] controlled substances, etc.). In addition to waste streams, the contractor will also assess applicable wastewaters, such as effluent from clinical laboratory units, dental wastewater, and petroleum contact water. 2. Evaluation Process Initial hazardous waste characterization will be accomplished primarily through the use of readily available information and/or user knowledge (specific information that provides details related to the make-up of the product/waste stream). Readily available information may include existing laboratory data (e.g., Toxicity Characteristic Leaching Procedure [TCLP] tests), existing waste profiles, safety data sheets (SDSs) or other manufacturer provided details or specifications. During the survey, the contractor will conduct interviews with select VAHCS department heads and laboratory staff to collect additional data needed to support the waste characterization evaluation. The interviews will provide a background on how the wastes are generated and may be used to confirm that the wastes are, in fact, hazardous. All contractor personnel shall be escorted by a VA employee at all times. A maximum of two escorts will be available at any one time. In some cases, the information available for a waste stream may not be conclusive enough to determine a definitive waste characterization. In these instances, the survey team will recommend that laboratory testing be conducted. Wastes that are recommended for sampling will be provided in a separate spreadsheet that includes the waste description, recommended analyses, and costs so that VA personnel can determine whether all or a subset of waste streams will be sampled. Since the entire list of wastes requiring sampling cannot be determined until after the initial characterization review is completed, waste sampling and analysis is addressed under Optional Task 5. 2a. Deliverables 1. Initial List of Wastes to be Characterized Within one week of completion of the site visit, the contractor will prepare a preliminary list of wastes proposed to be included in the characterization database and submit it to VAHCS personnel for review and approval. The VAHCS will review the list and provide any feedback, comments, and approval within two weeks of receiving the draft list. It is expected that the list of waste streams will include 250 to 300 individual waste streams for characterization. The database shall be copied onto a CD, and sent in with final report. 2. Waste Characterization Spreadsheet All characterization information for each waste will be provided in a spreadsheet format. The summary spreadsheet will include the following: Waste stream ID Name of the waste material Functional/Service Area that generates the waste Estimated quantity generated per month, if it can be estimated Location information (building, room, shop, contact information) Description of the process that generates the waste, where applicable Container/collection method Solid waste determination Hazardous waste determination Solid waste exclusion determination Hazardous waste exclusion determination Other exemption determination Notes on applicable exclusions/exemptions Instructions for handling and disposing of the waste EPA or state hazardous waste code(s), as applicable Listed waste determination and applicable EPA/state waste code(s) Characteristic waste determination and applicable EPA/state waste code(s) Universal waste determination Recommendations/best management practices for handling/managing the waste, where applicable. Hyperlinks to files (e.g., lab reports and SDSs) used to support the waste determination (up to 5 files per waste stream) A determination whether laboratory testing is required to complete the characterization One (1) electronic copy of the draft summary spreadsheet will be delivered within 45 days of receiving approval on the list of wastes to be characterized. After the VA completes a review of the draft characterization spreadsheet, the contractor will update/revise the spreadsheet to address comments received from the VA. The final spreadsheet with attachments will be delivered within 3 weeks of the time comments are received from the VA. 3. Waste Management Compliance Assessment During the site visit conducted as part of Task 1.0, the contractor will perform additional interviews and inspections in certain areas of the facilities in order to evaluate existing waste management for regulatory compliance. This compliance assessment will be focused in areas of the facilities where waste is generated, including hazardous waste, pharmaceutical waste, and infectious waste is generated, including the pharmacies and clinics. Pharmacy will have a special focus during this audit to ensure that all pharmaceuticals and waste are segregated properly. Pharmacy staff may need extra training to show differences in NIOSH verse EPA waste categories. 3.a Deliverables 1. Noncompliance Findings Summary. The contractor will provide verbal onsite compliance guidance where needed. In addition, the contractor will follow-up with a summary spreadsheet listing each instance of regulatory noncompliance observed onsite. The spreadsheet will indicate the location of the noncompliance finding, a description of the finding, the regulatory citation (federal, state, or local) to which the finding is applied, and recommended corrective action for addressing the finding. The spreadsheet will also include best management practice recommendations where applicable. 2. The draft compliance finding summary will be provided with two weeks of completion of the site visit. The final compliance finding summary will be delivered within one week of receiving government comments. 4. Training The Contractor will provide training to applicable VAHCS personnel regarding the use, management, and updating of the Waste Characterization Spreadsheet with linked attached files. Training is expected to occur during a separate site visit or via webinar and last for no more than 2 hours. 5. Laboratory Sampling and Analysis Certain waste streams may need to be sampled for laboratory analysis in order to complete the waste characterization. This task will require a second site visit to collect the samples. During that site visit, the sampling team will collect samples of each waste stream and carefully document each sample on a field log book, sample labels, and chain of custody form. All samples will be shipped via overnight courier to an appropriate accredited laboratory for analysis. The samples will be shipped under chain-of-custody to an Oregon Department of Environmental Quality-certified laboratory for analysis of parameters based on results of the questionnaire and on-site interviews. The contractor shall assume that sampling can be completed in a 2-day period and provide unit costs for laboratory analytical methods that they would expect to complete to properly characterize hazardous waste. 6. SCHEDULE Table 1 summarizes the schedule and all deliverables for the project. Table 1. Project Schedule Task Milestone/Deliverable Complete By 1.0 Kickoff Meeting 14 days after NTP 1.0 Pre-Visit Questionnaire 21 days after NTP 2.0 Site Visit 50 days of NTP 2.0 Initial List of Wastes to be Characterized 7 days after site visit 2.0 Draft Waste Characterization Summary Spreadsheet 45 days after VAHCS approval 2.0 Final Waste Characterization Summary Spreadsheet 21 days after receiving comments 3.0 Draft Compliance Finding Summary 14 days after NTP 3.0 Final Compliance Finding Summary 7 days after receiving comments 4.0 Training 14 days after Final is delivered 7. Qualifications All personnel working under this BPA shall meet the definition of an environmental professional per US Environmental Protection Agency (EPA) guidance for conducting an on-site survey. Acceptable professional certifications would include: Registered Environmental Professional (REP), Registered Environmental Manager (REM), Certified Professional Environmental Auditor (CPEA), Certified Environmental Professional (CEP), Professional Engineer (PE), Certified Hazardous Materials Manager (CHMM); and/or other nationally recognized equivalent registrations. A degree in engineering or biological or physical science. Environmental professional must be able to modify and update the existing database in ACCESS format, and export it to Excel Format. 8. EVALUATION CRITERIA The Government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability Past Performance Price Technical and past performance, when combined, are more important than price. Technical and past performance criteria will be evaluated on the following factors, which are listed below in order of most important to least important. Similar prior experience with the Roseburg VA HCS Similar prior experience within VISN 20 Similar prior experience with the VA Similar prior experience in the state of Oregon Potential contractors must be able to demonstrate successful completion of at least 3 past projects of similar size and scope within the last 5 years. Type of Contract: This will be a limited one-time contract. Performance Monitoring. Safety staff will be responsible for providing a COR to monitor this contract. The rating of the contractor will be based of the observation of work and how well the contractor adheres to the stated work. Security Requirements. The Contractor shall not have access to VA Information Systems, patient information or hardware containing patient information. The Contractor shall check-in with VA Police, and receive a temporary badge, then contact the POC or his/her designee prior to arrival on station. Contractor shall wear an identification badge at all times while on stations. Risk Control. N/A Place of Performance. Roseburg VA Health Care System All Sites See attached assessment sites. Period of Performance. FY2020 INCLEMENT WEATHER SCHEDULE: The contractor shall make every attempt to provide service during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the contractor shall make up all missed appointments within 24 hours after the severe weather has terminated, unless the COR authorizes additional time. LICENSES AND PERMITS: The contractor shall, without additional cost to the government, provide and maintain all licenses, permits, or certifications to conduct assessments as an Industrial Hygienist or under the purview of a Certified Industrial Hygienist. Contractor shall also be responsible for obtaining all necessary and current licenses, permits, vehicular insurance and registration, Workman s Compensatory Liability Insurance, property liability insurance, etc. Copies of all licenses and permits can be requested through the VA Contracting Officer during awarding process or after commencement of work. HOURS: The Contractor shall accomplish assessment tasks inside the normal hours of medical center operation per the contract agreement. Work shall be planned to minimize interference with the functions of the hospital. Normal hours of Medical Center operations are Monday through Friday, 8am to 430 pm except Federal Holidays. Should the scheduled work fall on a Federal Holiday the work shall be made up within 24 hours. Federal Holidays are legal public holidays observed by the Federal Government: New Year's Day Labor Day Martin Luther King, Jr.'s Birthday Columbus Day President's Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Or any other day specifically declared by the President of the United States. Potential candidates having the capabilities necessary to provide the above stated service are invited to respond to this Sources Sought Notice via e-mail to Brian Millington at brian.millington@va.gov no later than April 15, 2020, 5PM PDT. No telephone inquiries will be accepted. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: company name, address, and business size; point of contact name, phone number, and e-mail address; capability statement and if the services are available on a current GSA Federal Supply Schedule contract. NAICS Code 541380 is applicable to determine business size standard. Any questions or concerns may also be directed to Laura Davis via e-mail. Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/b21402877b104ddbb3140360316fb0a4/view)
- Place of Performance
- Address: Roseburg VAMC;913 NW Garden Valley Blvd;Roseburg, OR 97471
- Zip Code: 97471
- Zip Code: 97471
- Record
- SN05616868-F 20200411/200409230153 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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