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SAMDAILY.US - ISSUE OF APRIL 11, 2020 SAM #6708
SOLICITATION NOTICE

Z -- Event Spaces Services for DHS/S&T

Notice Date
4/9/2020 12:37:47 PM
 
Notice Type
Combined Synopsis/Solicitation
 
NAICS
561920 — Convention and Trade Show Organizers
 
Contracting Office
SCI TECH ACQ DIV WASHINGTON DC 20528 USA
 
ZIP Code
20528
 
Solicitation Number
70RSAT20Q00000025
 
Response Due
4/27/2020 7:00:00 AM
 
Archive Date
05/22/2020
 
Point of Contact
Marco Macherelli, Phone: 202-447-5964
 
E-Mail Address
marco.macherelli@hq.dhs.gov
(marco.macherelli@hq.dhs.gov)
 
Small Business Set-Aside
SBA Total Small Business Set-Aside (FAR 19.5)
 
Description
GENERAL DHS/S&T benefits from having a presence at various technical conferences; networking at these events enables S&T to raise awareness of partnership opportunities with first responders as well as the academic, private and other government sectors. This Statement of Work is The vendor to support S&T booth presence at up to four events, which may include: ISC West: International Security Conference & Exposition, Las Vegas, NV, July 20-22, 2020 IWCE: International Wireless Communications Expo, Las Vegas, NV, August 24-28, 2020 IoT World: Internet of Things World Conference & Expo, San Jose, CA, August 10-13, 2020 FDIC: Fire Department Instructors Conference, Indianapolis, IN, dates to be determined for 2020 Due to major schedule changes for national events caused by the COVID-19 pandemic, specific conference dates may change, and different events may be identified by S&T. OBJECTIVE The purpose of this effort is to have the vendor provide exhibit services and enable S&T to have dedicated spaces (e.g. exhibit booths along with audio/visual/IT capabilities, which S&T will use to present interesting, appealing aspects of its� mission space that will be of interest to conference attendees.� SPECIFIC REQUIREMENTS/TASKS The vendor shall reserve for S&T space at each of the venues according to the requirements and time frames provided by each event host; assist with deadlines and required completion of venue paperwork, including certificate of insurance. The vendor shall co-design booth set-up ideas and deliver services for showcase displays, including technology demonstrations and designated space for scheduled tech-talks, office hours and stakeholder meet-ups The vendor shall provide services for exhibit showcase installation and dismantling, including: Execution of services for electric, drayage shipping, handling and delivery. Track and monitor drayage, including number of containers and weights. Monitor warehousing and logistics on-site at target conference venues, and the ability to communicate back to client within one hour, should conflict or delay arise Travel if required to coordinate with DHS S&T stakeholders, including the collection and integration of booth equipment and handling and shipping of materials, including collateral boxes. Provision of display monitors and assist with building and managing digital content in advance and during events; including on-site trouble-shooting Coordination with convention center staff to ensure the exhibit booth is efficiently and seamlessly managed from move-in to move-out. Ensuring the space has clean carpet and that furniture (tables, chairs) for S&T staff is available. The vendor shall provide graphic support capabilities, including: Creating customized booth materials and graphics upon request. Providing 3D concepts or required templates within three (3) business days. Prepress and troubleshoot graphics materials on-site, and offer or suggest solutions that lead to a satisfying outcome. Period of Performance� The period of performance for this contract is July 1, 2020 � June 30, 2021.� This period encompasses time needed to coordinate receipt of materials for each conference, prepare each booth, to allow for shipping after the last conference has ended.
 
Web Link
SAM.gov Permalink
(https://beta.sam.gov/opp/72d4e9ff8fea48538153658c547908c9/view)
 
Record
SN05615966-F 20200411/200409230147 (samdaily.us)
 
Source
SAM.gov Link to This Notice
(may not be valid after Archive Date)

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