Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF MARCH 12, 2020 SAM #6678
SOLICITATION NOTICE

V -- Wheelchair Van Transportation Services Philadelphia VA Medical Center

Notice Date

3/10/2020 8:30:12 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

485991 — Special Needs Transportation
 

Contracting Office

244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
 

ZIP Code

15215
 

Solicitation Number

36C24420R0039
 

Response Due

3/13/2020 12:00:00 AM
 

Archive Date

04/12/2020
 

Point of Contact

Cynthia Grygiercynthia.grygier@va.gov
 

E-Mail Address

cynthia.grygier@va.gov
(cynthia.grygier@va.gov)
 

Small Business Set-Aside

SBA Total Small Business Set-Aside (FAR 19.5)
 

Awardee

null
 

Description

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 6 0001 03-10-2020 00244 Department of Veterans Affairs Network Contracting Office 4 POC: cynthia.grygier@va.gov 00244 Department of Veterans Affairs Network Contracting Office 4 To all Offerors/Bidders 36C24420R0039 X X X 1 X 1 Amendment 0001 makes the following changes to the Performance Work Statement (PWS): Section B3, Section B12, Section H1b, Section H2 (attached). This amendment also answers vendor questions (attached). Contracting Officer Page 8 of 8 36C24420R0039 WHEELCHAIR VAN TRANSPORTATION SERVICES PHILADELPHIA VA MEDICAL CENTER REVISIONS TO PERFORMANCE WORK STATEMENT: Section B3 now states: Contractor drivers shall ensure safe loading/unloading techniques are followed at all times.� Patients in wheelchairs shall be loaded onto ramps, ensuring all safety systems are work properly, e.g. roll back stops.� Patients in motorized scooters MUST transfer to a vehicle seat.� NO patient shall be allowed to ride a motorized cart (scooter) on the vehicle life at ANY time.� The contractor shall ensure that drivers receive appropriate safety training on loading/unloading techniques and such training shall be documented and made available to the COR/designee annually and/or prior to contract submission or renewal. Section B12 now states: It is understood and agreed that no vehicle will transport more individuals than the number of approved safety restraint devices installed in that vehicle.��When picking up or dropping off multiple patients from different locations, reimbursement will be made at the base rate for each individual patient, but the mileage rate will be for just one route.� Picking up and dropping off multiple patients from same pickup or destination locations, reimbursement will just be one base rate fee and mileage rate for one route. The Contractor must ensure that the pick-ups and drop-offs are scheduled so that the total distance traveled will result in the most economical charge to the Government. Section H1b2 now states: The lift controls will be located in such a position that the operator can easily work the controls. Section H2 now states: All vehicles shall be equipped to allow for direct communication between the drivers and contractor dispatch center. Staff of the CMCVAMC shall communicate to dispatch center as the need arises. This equipment may be mobile telephone, cellular telephone, or radio dispatch. Contractor to provide any telephone numbers or special access codes to the Travel Section of the Philadelphia VAMC. 36C24420R0039 WHEELCHAIR VAN TRANSPORTATION SERVICES PHILADELPHIA VA MEDICAL CENTER VENDOR QUESTIONS Is there an incumbent to this contract? If so, can you share this with me as well as the contract amount? There is not a current contract for these services. Multi-load Transport: I will provide two scenarios for you which hopefully will clarify based on the above paragraph in regards to a multi-load transport. We understand the mileage part, it is the load fee s that we would like to clarify. Scenario A Patient A is picked up at 123 Main Street. Patient B is picked up a mile away at 321 Center Street. Patient A is to be dropped off at the VA Medical Center for an appointment. Patient B is being dropped off at the Perlman Center for an appointment. Based on the above can the vendor charge for 2 one-way transports or only 1 one-way transport? Scenario B Patient A is picked up at the VA Medical Center. Patient B is picked up at the VA Medical Center. Both patients are being dropped off at the CLC. Based on the above can the vendor charge for 2 one-way transports or only 1 one-way transport? ANSWER: For multiple patient trips, if picking up or dropping off multiple patient from different locations, the VA would be charged the base rate for each individual patient, but the mileage rate will be for just one route.� If picking up and dropping off multiple patients from the same pickup or destination locations, VA would be charged just one base rate fee and mileage rate for one route. Section B will be revised to state: B.12 It is understood and agreed that no vehicle will transport more individuals than the number of approved safety restraint devices installed in that vehicle.��When picking up or dropping off multiple patients from different locations, reimbursement will be made at the base rate for each individual patient, but the mileage rate will be for just one route.� Picking up and dropping off multiple patients from same pickup or destination locations, reimbursement will just be one base rate fee and mileage rate for one route. The Contractor must ensure that the pick-ups and drop-offs are scheduled so that the total distance traveled will result in the most economical charge to the Government. On page 63 of the solicitation it states that the Offers shall submit two proposal volumes as follows: . My question is, does that mean that you want 2 copies of the proposal submitted or do you want 2 separate files? Also it doesn t state how and to whom we are to submit the proposal. Can you please clarify how and to whom we are to submit the proposal? Please submit 2 separate files.� The pricing should be one file all by itself.� Please submit electronically to Cynthia.grygier@va.gov referencing the solicitation number in the subject line (along with your company name/proposal). � In reference to Page 10 B.3 and Page 16 H.1 b(2) where it states that the driver must ride the lift with the patient during loading and unloading. Our drivers are trained and certified as Motor Assistance Vehicle Operators (MAVO) and this course teaches them they are to never ride the lift with the patient. The requirement that drivers must ride the lift with the patient during loading/unloading will be eliminated.� It will be revised to state, � Contractor drivers shall ensure safe loading/unloading techniques are followed at all times.� Patients in wheelchairs shall be loaded onto ramps, ensuring all safety systems are work properly, e.g. roll back stops.� Patients in motorized scooters MUST transfer to a vehicle seat.� NO patient shall be allowed to ride a motorized cart (scooter) on the vehicle life at ANY time.� The contractor shall ensure that drivers receive appropriate safety training on loading/unloading techniques and such training shall be documented and made available to the COR/designee annually and/or prior to contract submission or renewal. Our understanding is that because we are a GSA certified company, our pricing is set for the industry when dealing with a Federal Contracted System. By your explanation, we are allowed to increase our price to add for the 20 mile courtesy mileage stated in the proposal, is that a correct statement? A vendor can set their pricing at whatever they deem appropriate.� It is expected that GSA vendors will honor their GSA schedule pricing (or offer even better pricing) when competing on federal contracts.� Mileage for trips up to 20 miles is included in the Load Fee per trip. �Vendors can charge a separate mileage fee for all miles greater than 20. We know there is a mileage minimum of 20 miles. Is there a mileage cap before the run could be considered out of scope? There is no set minimum for mileage. After 20 miles, the mileage costs start. The Philadelphia VAMC primarily transports veterans within the tristate area of Pennsylvania, New Jersey and Delaware. There might be an occasional trip outside the tristate area. There is not a cap on the maximum distance of a trip distance travelled is dependent on the needs of the individual veteran. In the past, vehicles have been dedicated to providing services to PA only. To whoever is awarded the contract, would the vendor be allowed to use those vehicles to service other facilities or if need be (mix patients for transport such as patients from LogistiCare or nursing homes, etc.)? As long as vendors have the minimum number of vehicles available to meet the requirements of this contract, they can utilize vehicles as they see fit.� Vendors can transport non-VA patients at the same time as VA patients, as long as VA patients are picked up and dropped off on time, and safely transported. VA HIPAA and VA Privacy regulations apply. Page 17. I. Rates, Paragraph 5 states, Should the Contractor arrive at the destination before VA cancels the order, of if the Contractor is unable to perform a scheduled pick-up for reasons beyond the Contractor s control, e.g., incorrect address, or Patient absence, or Patient refusal, then the Contractor shall receive 100% of base rate for a one way trip as provide in the Schedule of Supplies or Services and Prices/Costs, and applicable mileage if outside Contract Mileage Threshold areas of coverage. On Page 6 8 �is the Price/Cost Schedule, item numbers 1004, 2004, 3004, 4004 and 5004 have a line for Cancellations / No Shows to enter a unit price for the estimated number of cancellations or no shows. Our question is, are we using a separate price for this line item or are we using the unit price for item numbers, 1001, 2001, 3001, 4001 and 5001 because it states 100% of base rate but then there is the item number asking for a price for the cancellation / no shows. � Please enter the unit price for items 1001, 2001, 3001, 4001, and 5001. This is the price that is to be billed when the Contractor arrives at the destination before VA cancels the order, of if the Contractor is unable to perform a scheduled pick-up for reasons beyond the Contractor s control, e.g., incorrect address, or Patient absence, or Patient refusal. The Contractor shall receive 100% of base rate for a one way trip as provide in the Schedule of Supplies or Services and Prices/Costs, and applicable mileage if outside Contract Mileage Threshold areas of coverage. However, please note that for trips that are cancelled while the Contractor is already in route to the designated pick-up, the Contractor shall be entitled to receive 50% of the base rate for the trip, as provided in Schedule of Supplies or Services and Prices/Costs. This charge shall not include any mileage charge. Page 18. Other Charges: It is understood that the prices listed in the accepted Schedule of Supplies or Services and Prices/Costs shall be inclusive of all ferry, bridge, tunnel or road toll charges. Contractor shall not bill the VA for any such separate charges. Our question is, since the prices are supposed to be all inclusive for what is on the Price/Cost Schedule, does that mean that we are to estimate the costs for the ferry, bridges, tunnels, or road toll charges into the unit price for item numbers 1001, 2001, 3001, 4001, and 5001 to make it all inclusive? Pricing entered for item numbers 1001, 2001,3001,4001, and 5001 shall be all inclusive to include ferry, bridge, tunnel, or road toll charges. Vendors can set their pricing at whatever they deem appropriate to include these charges. Page 16. H.2 states, All vehicles shall be equipped to allow for direct communication, at all times, between the drivers and staff of the CMCVAMC. Shouldn t this read as between the dispatch center and staff of the CMCVAMC ? as this could cause miscommunication issues if there are multiple sources giving information to the drivers and could possibly cause performance issues if the drivers are given direction by our dispatch and then given different directions by the staff at CMCVAMC. Section H2 will be revised to state: All vehicles shall be equipped to allow for direct communication between the drivers and contractor dispatch center. Staff of the CMCVAMC shall communicate to dispatch center as the need arises. End of Document
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/7614a8f070504dda9fb460d0b088595a/view)
 

Place of Performance

Address: Philadelphia VA Medical Center;3900 Woodland Avenue;Philadelphia, PA 19104, USA

Zip Code: 19104

Country: USA
 

Record

SN05584384-F 20200312/200310230154 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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