SOLICITATION NOTICE
F -- STREAM WATER TEMP MONITORING 2020
- Notice Date
- 3/3/2020 11:49:43 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- FWS ALASKA REGIONAL OFFICE ANCHORAGE AK 99503 USA
- ZIP Code
- 99503
- Solicitation Number
- 140F0720R0002
- Response Due
- 3/12/2020 12:00:00 AM
- Archive Date
- 03/27/2020
- Point of Contact
- Kuntz, Anthony
- E-Mail Address
-
anthony_kuntz@fws.gov
(anthony_kuntz@fws.gov)
- Awardee
- null
- Description
- U.S. Fish and Wildlife Service, Anchorage, AK has a requirement for a commercial item or service. This combined synopsis/solicitation is prepared in accordance with the format in FAR Subpart 12.6 (as supplemented with additional information included in this notice). This posting will be referred to under Request for Proposal (RFP) Number 140F0720R0002. This announcement constitutes the only solicitation. A written solicitation will be issued and attached to this posting for reference only. This RFP falls under procedures in FAR Parts 12 and 13. This document incorporates provisions and clauses updated by way of the Federal Acquisition Circular (FAC) 2020-04, effective 01/15/2020. This requirement is not set aside for small businesses and is full and open for competition. The North American Industrial Classification System (NAICS) number is 541620, Environmental Consulting Services and the business size standard is $16.5M. This announcement constitutes the Government's only official notice of this procurement. The Government does not intend to pay for any information provided under this synopsis. The U.S. Fish and Wildlife Service is requesting proposals for Stream Water Temperatures in Federal Subsistance Waters at Fisheries Monitoring Field Project Sites in accordance with the following statement of work: Background Temperature is an important factor controlling numerous processes in fish and their habitats including metabolic rate, susceptibility to disease, migration timing, primary production, respiration, growth, decomposition, and water chemistry. Development adjacent to stream habitats (i.e., land clearing) as well as changes in climate can potentially cause fluctuations in water temperature beyond the behavioral and physiological tolerance of aquatic organisms, including fish, that could have a deleterious effect on their productivity and availability to subsistence users. Currently, the availability of reliable records of water temperature data for stream habitats is very limited in Alaska. Daily water temperature data is routinely collected at fish monitoring sites (weirs, counting towers, and tagging sites) operated by Federal, State, and Tribal organizations in Alaska; however, methods for data collection, standardization, and reporting are not uniformly applied and often are inadequate for analyses required to monitor climate change and support conservation actions. Scope The U.S. Fish and Wildlife Service will retain the services and expertise of aquatic ecologists and/or hydrologists (contractor) to obtain reliable water temperature data in support of subsistence fishery management. The contractor will facilitate collection of stream water temperatures at up to 30 fisheries monitoring project locations. The contractor will facilitate collection of air temperature data at each project location to evaluate relationships with water temperatures at each project. The contractor will use air temperature data obtained from NOAA�s National Climate Data Center, using the closest climate station, to compare to air and water temperatures collected at project sites. The contractor will develop regression relationships between local and regional air and stream temperatures. The contractor will develop annual reports describing the temperature regime for each stream, relationships among similar stream types, and the relationship between water temperature and tolerance values for different stages of salmonid life histories. Office of Subsistence Management (OSM) will purchase the sampling devices and other equipment (i.e. data downloading and storage devises, protective cases, anchoring devices etc.) needed for installation. Federal, State, and other organizational field staff already funded by OSM through the Fisheries Resource Monitoring Program (Monitoring Program) and/or those projects selected by OSM will physically install stream and air temperature equipment at project sites at the beginning of their field season and download the data at the beginning and end of the field season. Two water (loggers 1and 2) and one air temperature logger (logger A) will be deployed at each project site to monitor temperatures throughout the year. Project crews will be provided data shuttles. Data will be downloaded from the air and water temperature loggers onto the shuttles (minimum) at the beginning and end of the project field season. The following spring, two water temperature loggers (loggers 3 and 4) that have been checked for accuracy and operation will replace loggers 1 and 2. Loggers 1 and 2 will be returned to the contractor�s laboratory for data download, calibration, and battery check. Similarly, air temperature logger A will be replaced with a recently calibrated and serviced logger B. Air and water temperature loggers will be alternated in this fashion to obtain continuous year-round data collection, maintain annual calibration and servicing of equipment, and annual analysis and reporting of data. Employing redundancy (two loggers) for obtaining water temperature measurements at each site (two loggers placed in the same protective boot) provides an additional accuracy check in lieu of not providing periodic field accuracy checks and a means to address possible equipment failure. Although collection of temperature data through the entire year is the goal, the decision to leave the temperature loggers at the field site will be left with the field project leader. If, in their judgment, extreme physical conditions (ice scour, high water velocity, etc.) at or near the field site prevent anchoring and securing the loggers so that the equipment will not be lost or destroyed, the loggers will be deployed only during the time their project is operating. After the first year, the contractor will advise OSM concerning which project sites may be suitable for continued 12-month deployment. Project field crews will report loggers lost or damaged during the winter to the OSM Project Officer and/or the contractor at the beginning of the field season, or as soon as possible, if damage or loss occurs during the field season so an attempt can be made to redeploy the loggers during that season. The planned rotation schedule would ensure that redundant loggers and related equipment are available to replace lost equipment so that at least one air and two water temperature logger are available at each site for the current field season and over winter sampling period. OSM will replace the logger and related equipment and ensure that the new loggers are available to the contractor for deployment prior to the subsequent field season. Field personnel will record sampling location (latitude and longitude), site name, logger serial number, and date and time of all deployments and retrievals on the data sheets provided by the contractor. These will be sent to the contractor for inclusion in the data report maintained for each logger. Site photographs and physical descriptions will be provided by field crews and maintained by the contractor with the logger data files. This information will assist the contractor in defining stream habitat characteristics. The field staff for each project site will be responsible for sending downloaded data (data shuttle) and data loggers scheduled for calibration and servicing to the contractor. Redundant equipment will be available allowing air and water data loggers to be annually calibrated and serviced. Requirements The contractor will provide the following services: 1. The contractor will provide technical advice and recommendations to OSM regarding sampling devices to accurately measure water temperature and air temperature data at fisheries monitoring project sites. Recommendations will meet technical requirements in support of State and Federal water resources conservation actions. 2. Sampling devices (data loggers) and related equipment will be stored, maintained and annually calibrated by the contractor prior to distribution of the equipment to field staff, before May 15. 3. Prior to distribution: the contractor will prepare instructions on logger placement, deployment, setup, data shuttle operation, and downloading. All of the necessary supplies (two stream temperature loggers, air temperature logger, data sheets, deployment, instructions, will be packaged in protective materials in preparation for use in the field. The loggers will be delivered and/or shipped to investigators identified by OSM. 4. At the beginning of the field season, air and water temperature loggers scheduled for maintenance and calibration will be removed from the project site by Monitoring Project field crews and returned to the contractor�s laboratory. Upon receipt of the loggers and data shuttles, the contractor will conduct a post-season check on the logger accuracy, and download the data using the appropriate software. 5. The contractor will keep a log of all maintenance on each logger. The log will record the logger identification number, dates and results of accuracy checks and battery levels, deployment and retrieval dates and times, data retrieval dates and times, and deployment locations. Site descriptions and photographs will be included in the data files. Logger records will be kept on both hard and electronic media. 6. Temperature data will be downloaded from each data logger and shuttle. Data will be transferred to Excel spreadsheet files, and unique Excel worksheets will be maintained for each project site. Data for each sampling station will include stream water temperatures for two loggers, local air temperature data, and regional air temperature data. Data will be analyzed for daily and weekly maximum, minimum and average stream temperatures, weekly and monthly cumulative degree-days, and regression relationships between daily and weekly maximum air and stream temperatures. 7. Original proprietary data files (e.g. .hobo files) will be provided to OSM for data archiving. Data will be exported to non-proprietary .csv files and provided to OSM for data archiving. 8. Regional air temperature data will be obtained from NOAA�s National Climate Data Center. Regional data will be collected from the closest climate station within the same region as the sampling station. 9. Summary statistics will be determined from stream and local air temperature data. Statistics will include daily and weekly maximum, minimum, and average temperatures, daily temperature range, season maximum temperatures, and monthly cumulative degree-days. Regression relationships between local and regional air temperatures and stream temperatures will be developed. Comparisons will be made and relationships investigated among sampling stations and with other published water temperature data where available. 10. The contractor will prepare annual reports. Reports will describe the temperature regime for each steam, relationships among similar stream types, and the relationships between water temperatures and tolerance values for different stages of salmonid life histories. Electronic and hard copies of logger records, temperature data as used in the report (e.g. excel files - electronic only), and a draft annual report will be delivered to the OSM project manager by February 1, 2021 and by this date in the subsequent year. 11. The OSM Project Officer will conduct an independent peer review of the annual report and provide comments and recommendations to the contractor. The contractor will address review comments and recommendations and deliver a final annual report (word and pdf) to OSM by March 15, 2021 and by this date in the subsequent year. 12. Original, raw data files for temperature, both proprietary (e.g. .hobo) and non-proprietary (e.g. .csv) file formats, will be delivered to the OSM project manager by March 31, 2021 and by this date in the subsequent year if not delivered earlier with the draft annual report. 13. The contractor will transfer annual water and air temperature data files and meta data for storage and archival on EPA�s STORET database or, if available, the Water Quality Exchange (WQX) database. Meta data will include a description of equipment, calibration, and deployment. For water temperature data, meta data should address at a minimum the parameters included on Table 11, page 13 of the user�s guide (Dunham 2005). Deliverables or Delivery Schedule The Contractor is primarily responsible for conducting the work as outlined in the Scope of Work above consistent with the standards established through the existing Quality Assistance Project Plan. Period of Performance: April 1, 2020 through March 31, 2022 YEAR 1 (April 1, 2020 to March 31, 2021) Equipment acquisition report Draft due to the OSM no later than April 15, 2020 Final due to the OSM no later than June 1, 2020 Distribution of Equipment Equipment sent to project leaders no later than May 1, 2020 Annual Report Draft due to the OSM no later than February 1, 2021 Final due to the OSM no later than March 31, 2021 Raw Data Files Due to the OSM no later than March 31, 2021 YEAR 2 (April 1, 2021 to March 31, 2022) Equipment acquisition report Draft due to the OSM no later than April 15, 2021 Final due to the OSM no later than June 1, 2021 Distribution of Equipment Equipment sent to project leaders no later than May 1, 2021 Annual Report Draft due to the OSM no later than February 1, 2022 Final due to the OSM no later than March 31, 2022 Raw Data Files Due to the OSM no later than March 31, 2022 Government-Furnished Equipment and Government-Furnished Information GPE: HOBO U22 Pro v2 water temperature loggers, HOBO U23 Pro v2 temperature/relative humidity loggers, HOBO U-DTW-1shuttles, HOBO water temp protective boots, Pelican cases, and solar radiation shields Place of Performance The Contractor will provide all services from their own site. Data collection will occur at Fisheries Resource Monitoring Project field site locations across the state of Alaska. Period of Performance April 1, 2020 through March 31, 2022 The basis for award is Best Value to the government. Organization to be supported: U.S. Fish and Wildlife Service, Region 7 Office of Subsistence Management. Please submit your proposal on the attached SF-1449 or company letterhead with all pertinent point of contact information including SAM, Cage Code, DUNS No., and business size/type. In addition, your proposal should provide unit price and total price. No formal format is required as this is a combined synopsis/request for proposal solicitation. Offers must be received by 5:00 pm Eastern Time, 03/12/2020, at the U.S. Fish and Wildlife Service, 1011 E. Tudor Rd M/S171, Anchorage, AK. It is preferable that quotes are emailed to the attention of: anthony_kuntz@fws.gov. Offerors must comply with all instructions contained in the Internet Payment Platform (IPP) DOI Electronic Invoicing instructions, and all clauses in the attached solicitation documentation. The full text of any solicitation provision or clause referenced herein may be accessed electronically at http://farsite.hill.af.mil/. In order to have a proposal considered, all offerors must be registered in the System for Award Management (SAM) website (https://www.sam.gov) as an active vendor by the closing date of this solicitation. Quotes received from firms not registered in SAM by award date will not be considered. Additional document information and attachments can be accessed at the FedConnect link under the (Additional Info) heading. Click (Public Opportunities) and search by using the reference number 140F0720R0002 to find any documents related to this requirement. All questions regarding the subject synopsis/solicitation shall be directed to the attention of Tony Kuntz via email: anthony_kuntz@fws.gov or telephone: (907) 786-3436.
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