Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF FEBRUARY 28, 2020 SAM #6665
SOLICITATION NOTICE

J -- Water Treatment VA San Diego

Notice Date

2/26/2020 4:43:00 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

262-NETWORK CONTRACT OFFICE 22L (36C262) LONG BEACH CA 90815 USA
 

ZIP Code

90815
 

Solicitation Number

36C26220Q0374
 

Response Due

3/30/2020 8:59:59 PM
 

Archive Date

04/14/2020
 

Point of Contact

Peter Kimpeter.kim33@va.gov
 

E-Mail Address

peter.kim33@va.gov
(peter.kim33@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. 1.A. Project Title: Central Plant Water Treatment Supplies and Services 1.B. Description: Provide supplies and services to prolong the life of the boilers and protection of the steam, condensate systems, cooling towers and chilled water system. 1.C. Project Location: 3350 La Jolla Village Drive, San Diego 92161 1.D. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26220Q0374. 1.E. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127 1.F. Applicable NAICS code: 238220, Plumbing, Heating and Air Conditioning Contractors 1.G. Small Business Size Standard: $16.5 Million 1.H. Type of Contract: Firm Fixed Price 1.I. Period of Performance: Base year plus up to Four (4) Option Years 1.J. Wage Determination: SCA Wage Determination No. WD 2015-5636, revision 12 2. Scope of Work: 2.A. VA San Diego is seeking a contractor to provide required supplies, services and technical expertise to ensure the maximum benefit to prolong the life of the boilers and protection of the steam, condensate systems, cooling towers and chilled water system The goals of this contract are to ensure the safety, reliability and longevity of the following: 2.A.1. The steam and condensate piping and equipment in the boiler plant, in the steam distribution system and in the various buildings of the VA facility. 2.A.2. Chilled water system piping and equipment in the central plant and the hospital. 2.A.3. Condensing water system piping and equipment in the central plant. 2.A.4. Closed loop systems for hospital heating and central plant equipment cooling. 2.A.5. Cooling towers, associated piping and equipment 2.B. Work shall include, but is not limited to the following: 2.B.1. Provide all required testing, supplies, and technical advisory services for chemical treatment of the boiler plant water and steam, chilled water distribution system (closed loop), chiller condenser water system, and cooling towers to achieve the specified results contain in this document as well as all applicable all applicable city, county, state, federal regulations, as well as all VA regulations/guidance. 2.B.2. VASD MC central plant employees will be responsible for continuous feeding of chemicals and performing daily water tests with oversight by the contractor. 2.B.3. The contractor shall regularly verify the proper operation of non-chemical water treatment systems which serve the central plant. This verification shall occur at least monthly for the first six months after notice to proceed, then quarterly thereafter, and will include: 2.B.3.A. feedwater deaerator 2.B.3.B. water softeners 2.B.3.C. reverse osmosis system 2.B.3.D. deionized water system 2.B.3.E. continuous blowdown 2.B.4. The contractor must provide all supplies and technical advisory services for proper chemical treatment of 4 cooling towers including: 2.B.4.A. Quarterly testing of all 4 cooling towers for Legionella with analysis performed by independent lab at contractor s expense. Analysis results shall be sent to VA Central CORs and the COR. 2.B.4.B. Monthly testing for mold, yeast and total bacteria growth e.g. tolytriazole dip slides and sulfur reducing bacteria tests. When total colony counts exceed 105 the VA may require legionella testing to be performed at the contractor s expense. 2.B.4.C. Follow-up testing due to a positive test result. 2.C. Performance Requirements: 2.C.1. Boiler Plant Water Chemistry: 2.C.1.A. Total hardness in feedwater must be less than one part per million (ppm). Advise VA personnel on proper softener monitoring and operation. 2.C.1.B. Dissolved oxygen in the feedwater must be 7 parts per billion (ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds 12 ppb, provide recommendation to boiler COR that deaerator must be inspected and repaired. 2.C.1.D. Prevent embrittlement of boiler pressure vessels. 2.C.1.E. Condition the boiler sludge to obtain effective bottom blow-off. 2.C.1.F. Boiler Residual of sodium sulfite, 30-60 ppm. 2.C.1.G. Boiler phosphate residual, 20-40 ppm. 2.C.1.H. Total dissolved solids (TDS) in boilers as high as possible, but not to exceed 4000 ppm. 2.C.1.I. Total alkalinity in boilers 400-800 ppm maximum (1/5 x solids TDS). 2.C.1.J. Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm. 2.C.1.K. Boiler polymer dispersant residual as recommended by supplier. 2.C.1.L. There must be no pitting corrosion. 2.C.1.M. There must be no scale and deposit formation in the boilers 2.C.1.N. Moisture content of the steam must not exceed one percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming and misting. 2.C.1.O. Control boiler water chemistry to minimize blowdown and thus improve efficiency. 2.C.1.P. Provide steam amine treatment to provide condensate pH of 8.0-8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. Feed the amines into the boilers instead of the steam header in order to achieve even dispersal throughout the distribution system. 2.C.1.Q. Control corrosion rates. Steel corrosion rates must be less than 2.0 mils per year. Copper corrosion rates must be less than 0.2 mils per year. 2.C.1.R. Establish a layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier. 2.C.2. Cooling Towers (open circulating loop) Chemistry: 2.C.2.A. pH control: 7-9 2.C.2.B. Total hardness: TBD 2.C.2.C. Ca hardness: 0-600 2.C.2.D. Total alkalinity: 0-500 2.C.2.E. Conductivity: 2000-3500 2.C.2.F. Biocide concentration: TBD 2.C.2.G. MoO4: 0.5-0.75 2.C.3. Closed Chilled Water Loop Chemistry: 2.C.3.A. pH control: TBD 2.C.3.B. Conductivity: TBD 2.C.3.C. Nitrites (No2): 600-800 2.D. On-Site Services: 2.D.1. As a minimum, perform the following test monthly, provide complete written reports with all test results and recommendations, and review reports with COR: 2.D.1.A. Condensate return systems: pH, total hardness, dissolved iron and copper, total dissolved solids, and conductivity, amine, condensate conductivity at a steam trap near the boiler steam outlet. Test the condensate for pH at representative samples of condensate receivers throughout the facility at least twice per year. Vary the sample sites ever year. 2.D.1.B. Make-up water including both city supply and soft water: pH, conductivity, total alkalinity, total hardness, Ca hardness, total dissolved solids, suspended solids and silica. 2.D.1.C. Boiler feedwater: Dissolved oxygen, pH alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen must be tested twice per year with oxygen scavenger chemical treatment temporarily suspended so that feedwater deaerator performance can be evaluated. 2.D.1.D. Boiler water: Total dissolved solids, suspended solids, sulfite, phosphate, alkalinity (P, T, and OH) and conductivity. 2.D.1.E. Continuous blowdown systems: Check calibration and settings monthly. 2.D.1.F. Chemical feed systems: Advise COR on adjustments to maintain proper chemical dosage and feed rates and blowdown rates. 2.D.1.G. Cooling towers: pH, Alkalinity, hardness, conductivity and inhibitor. Quarterly testing for Legionella. Legionella samples must be analyzed by an independent lab. 2.D.1.H. Closed chilled water loop: pH, conductivity, and nitrite concentration. 2.D.2. Visit the plant weekly during the first three months of a new contract. After three months, visit the plant monthly, perform tests listed above and review daily logs of tests performed by boiler plant personnel. Discuss the results with the COR. Provide recommendations on treatment methods and consult on boiler plant and steam and condensate distribution systems problems as requested. Send water samples to the laboratory as necessary to resolve problems and questions. Make additional visits at the request of the COR to resolve issues. 2.D.2.A. Conduct waterside inspection of boilers, feedwater, deaerator and condensate storage tank at least once per year. Through the Contracting Officer s Representative (COR), coordinate the boiler and feedwater deaerator inspection coincide with the inspection by the Qualified Professional Inspector (boiler inspector). VA personnel will prepare equipment for inspection. 2.D.2.B. Provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers not in service. 2.D.2.C. Provide recommendations on proper operation of the continuous boiler blowdown systems and boiler bottom blow-off procedures. 2.D.2.D. Test corrosion coupons from condensate lines once per year and provide report. VA personnel will install, remove and deliver the coupons to the water treatment specialist. 2.D.2.E. Any deficiencies of problems noted with VA Test results or with the water treatment specialist s test results are to be reported immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved. 2.D.3. Provide complete written instructions, supplemented by oral instructions and demonstrations, to boiler plant personnel for their performance of routine water tests for feeding the chemicals into the systems. The instructions must cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements. 2.D.4. Provide the following training: 2.D.4.A. A two-hour training session covering all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements 2.D.4.B. Two additional two-hour training sessions within the first two months of the start of the contract. 2.D.4.C. One two-hour training session every six months thereafter. 2.E. Administrative Requirements: 2.E.1. All on site work is to be coordinated with the boiler COR at least seven (7) days prior to performance of services. 2.E.2. All work must be performed during the normal daytime working hours (0800-1600), Monday through Friday, excluding federal holidays unless agreed upon in advance. 2.E.3. Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Do not perform any extra cost work without written authorization from the COR. A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor. 2.E.4. Provide information on the normal time delivery for chemicals. Provide method for emergency chemical deliveries. 2.E.5. A laboratory certified by the State must perform laboratory work. 2.E.6. A written report of each analysis and inspection must be submitted immediately upon competition of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report will be submitted in duplicate to the central COR and to the COR. 2.E.7. Provide emergency response, including a site visit if requested, within 4 hours of request, 24 hours a day, and 365 days per year. Maintain a toll-free (800) telephone number and email and pager system for 24-hour access. Contract shall cover one emergency visit per year. 2.E.8. Respond to routine communications within 24 hours of contact. If a site visit is necessary, a technician must be on site within 48 hours from initial contact. Contract shall cover two unscheduled site visits per year. 2.E.9. Any changes to key personnel identified in the vendor offer shall be reported to the COR prior to the change. Key personnel are defined as the Contractor POC, Water Treatment Specialist(s) and Lab Chemist. 2.F. Chemicals and Testing Supplies: 2.F.1. Contractor must provide all chemicals, test kits, test reagents, corrosion coupons and instructional materials as necessary to comply with all contract requirements. Deliver to the boiler COR or boiler operator on duty. 2.F.2. Chelant-based chemicals are not permitted. 2.F.3. All chemicals utilized must conform to FDA guidelines: CFR 21, 173.310, boiler water additives permitted in plants where steam contacts food. In addition, the chemicals must conform to all local, state and federal government regulations on water pollution and have appropriate EPA registration. The VAMC utilizes boiler steam for food preparation and for humidification. 2.F.4. Contractor shall provide onsite chemical storage containers with secondary containment. Provide bulk delivery service which delivers the chemicals directly into the on-site storage containers with no assistance necessary from VA employees other than to provide access. 2.F.5. All biocides must be non-corrosive and non-reactive with the water treatment polymers. 2.F.6. All existing chemicals, which are suitable for contract program, will be utilized prior to the use of any new chemicals. 2.F.7. Submit SDS sheets for all chemicals utilized during the performance of services under this contract. The SDS sheets will accompany delivery of the chemicals. 2.F.8. Contractor must provide all chemicals necessary for the central plant (Bldg. 2) for the entire period of performance. This shall include: 2.F.8.A. Boilers 2.F.8.A.1. compound(s) for control of alkalinity 2.F.8.A.2. A phosphate(s) compound 2.F.8.A.3. Boiler polymer/dispersants 2.F.8.A.A sulfite compound (catalyzed) for control of dissolved oxygen 2.F.8.A.5. A neutralizing amine compound for condensate treatment 2.F.8.B. Cooling Towers (open recirculation) 2.F.8.B.1. Compound(s) to inhibit scaling deposits. Must be resistant to degradation from oxidizing biocide treatment. 2.F.8.B.2. Compound(s) to inhibit metal corrosion. Must be resistant to degradation from oxidizing biocide treatment. 2.F.8.B.3. Compound(s) containing two biocides (oxidizing & non-oxidizing) for microbiological control and prevention of biologic fouling 2.F.8.B.4. Compound(s) for pH control 2.F.8.C. Closed Chilled Water Loop 2.F.8.C.1. Compound to maintain proper pH control 2.F.8.C.2. Compound containing an oxygen scavenger 2.F.8.C.3. Compound contain a Film-forming, corrosion inhibitor 2.F.8.C.4. Compound to maintain proper nitrite concentrations 2.F.8.D. Any other recommended treatment chemicals 2.F.8.E. All chemical containers must be labeled with complete information on contents and must be returnable. Containers with missing labels must be removed from the site. All containers remain the property of the contractor and must be immediately removed from the site when they are no longer needed at the site. 2.F.8.F. Contractor must maintain a minimum of 30 gallons of each boiler/system treatment chemical in the contractor provided chemical storage/injection tanks (with secondary containment) to ensure an uninterrupted chemical supply. 2.G. Contractor Qualifications: 2.G.1. Potential contractors must have been in business at least five years providing chemical treatment of industrial boiler plants, steam distribution systems, and chilled water systems with cooling towers that are similar in design, size and scope to that of this VA facility. Contractor must provide a list of at least five customers similar in size and scope to that of this VA facility who have utilized the services for boiler chemical treatment for at least three years. 2.G.2. The contractor must operate (or continuously maintain a contract with) a state of California certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to chemical and mechanical water treatment program. A Professional Chemist must supervise the laboratory. All testing shall be included in contract price. 2.G.3. The contractor must have at least one water treatment specialist who has a bachelor s degree in chemical engineering or the physical sciences from an accredited college or university assigned to this contract. The water treatment specialist must have at least five years successful experience with boiler water treatment programs and must furnish references from at least three customers who utilize boiler and chilled water treatment programs. 2.H. Normal Working Hours. Contractor will shall be performing services between the hours of 0800 through 1600 Monday through Friday, with exceptions to National Holidays. 2.H.1. Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. 2.H.2. The Contractor is not required to provide service on the following U.S. Government holidays nor shall the Contractor be paid for these days: 2.H.3. National Holidays: New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 2.H.4. If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. 2.I. Deliveries: Contractor will deliver central plant chemicals to building 2 during the hours listed above. Boiler plant operators work 24/7 and can accept deliveries on other than normal duty tours when scheduled in advance. Contractor must contact the Boiler CORs, or their designee prior to delivery of any products. Contractor shall have a representative on site when deliveries are conducted. Contractor shall transfer chemicals as they are delivered and immediately remove empty containers. 2.E. Changes. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof. 2.F. Parking. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. 2.G. Identification Badges: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. 2.H. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. 2.I. Insurance Coverage. 2.I.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. 2.I.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. 2.I.3. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. 2.I.4. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. 3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04, dated 01/15/2020. The following provisions and clauses apply to this solicitation and can be found in enclosure 1. 3.A. FAR 52.212-1, Instructions to Offerors Commercial Items 3.B. FAR 52.212-2, Evaluation Commercial Items 3.C. FAR 52.212-4, Contract Terms and Conditions Commercial Items 3.D. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items 3.E. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 3.F. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance 3.G. FAR 52.233-2, Service of Protest 3.H. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution 3.I. VAAR 852.233-71, Alternative Protest Procedure 4. Key solicitation milestones are: 4.A. A site survey will be conducted at 10am on Wednesday, March 11, 2020. Participants will meet at room BB107, VA San Diego. Please email peter.kim33@va.gov to indicate that you are participating in the site survey. 4.B. Submit any questions regarding this procurement via email to peter.kim33@va.gov no later than 10am Wednesday, March 18, 2020. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at https://beta.sam.gov/. 4.C. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 10am Monday March 30, 2020 to peter.kim33@va.gov. Ensure the following are completed and/or included in the quote packet: 4.C.1. Vendor Information 4.C.2. Acknowledgement of amendments 4.C.3. Concurrence/non-concurrence with solicitation terms, conditions, and provisions 4.C.4. Price/Cost Schedule 4.C.5. Schedule of all products proposed to be used. 4.C.6. List of key personnel. 4.C.6.1. Contractor POC 4.C.6.2. Water Treatment Specialist(s) 4.C.6.3. Lab Chemist 4.C.7. List of at least five customers similar in size and scope to that of this VA facility who have utilized the services for boiler chemical treatment for at least three years. 4.C.8. List of references for Water Treatment Specialist(s) who utilize boiler and chilled water treatment programs. 4.C.9. All documents (resumes, certifications) necessary to verify required qualifications of the following personnel: 4.C.9.1. Water Treatment Specialist(s) 4.C.9.2. Lab Chemist 4.C.10. Technical Capability Statement: Provide a technical capability statement demonstrating how all requirements of the scope of work will be met. 4.C.11. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/84182781e5d346479a71f257c9bfe790/view)
 

Place of Performance

Address: VA San Diego Healthcare System;3350 La Jolla Village Drive;San Diego, CA 92161, USA

Zip Code: 92161

Country: USA
 

Record

SN05572919-F 20200228/200226230255 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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