SOURCES SOUGHT
H -- Medical Physicist Services
- Notice Date
- 2/11/2020 5:17:50 AM
- Notice Type
- Sources Sought
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24120Q0185
- Response Due
- 2/18/2020 8:59:59 PM
- Archive Date
- 03/19/2020
- Point of Contact
- Jerry Choinski
- E-Mail Address
-
Jerry.Choinski@va.gov
(Jerry.Choinski@va.gov)
- Awardee
- null
- Description
- 2 STATEMENT OF WORK SCOPE OF WORK: The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform radiographic evaluations to ensure a system's compliance with applicable requirements and any necessary calibrations for the following diagnostic imaging systems: Computed Tomography Systems (Qty 2) General Fluoroscopic Systems (Qty 2) Angio/Cath Systems (Qty 1) Portable fluoroscopic C-arms (Qty 3) General Radiography Systems (Qty 3) Portable Radiography units (Qty 3) Nuclear Medicine gamma camera (Qty 1) Nuclear Medicine SPECT/CT (Qty 1) MRI permanent (Qty 1) Dental panoramic units (Qty 1) Dental x-ray units (Qty 8) Dental portable x-ray unit (Qty 2) Ultrasound units ( Qty 3) Further, the contractor will develop, and provide the Providence VA Medical Center (PVAMC) with methods, tools and procedures to establish, maintain and monitor radiation dose levels and a radiation dose reduction program for the following systems: Computed Tomography Systems (Qty 2) General Fluoroscopic Systems (Qty 2) Angio/Cath Systems (Qty 1) Portable fluoroscopic C-arms (Qty 3) General Radiography Systems (Qty 3) These methods, tools and procedures shall include, but are not limited to, formatted documentation methods, automated processes where possible, and detailed documentation that allows the ability to track, trend and monitor data in order to recognize and identify any required modifications or adjustments needed to improve equipment operation or clinical process. The contractor will serve as a consultant to the Medical Center to aid in the analysis of gathered dose data, suggest improvements to the work processes related to both clinical and equipment operations and provide guidance and expertise for any improvement initiatives related to equipment operation or clinical workflow and processes. All work to be completed will meet all National, State and VA requirements and standards to include, but are not limited to, The Joint Commission, the Office of the Inspector General, Nuclear Regulatory Commission, National Health Physics Program, American College of Radiology, and any and all applicable VISN and Facility standards. Shielding design, nuclear medicine lab survey, equipment performance and acceptance testing reports will be forwarded to the Contracting Officer Representative (COR). The contractor shall provide a designated Radiation Safety Officer (RSO) to the facility who will oversee the radiation program and make recommendations, attend all quarterly Radiation Safety Committee meetings and be available to assume all RSO responsibilities related to the PVAMC radiation safety program. The contractor shall provide a physicist representative to attend all quarterly MRI Safety meetings as well as recommendations for medical implant safety as needed. The contractor shall provide education services for PVAMC staff related to the safe use of radioactive materials, equipment emitting ionizing radiation and other training that ensure compliance with regulatory bodies. EQUIPMENT: The contractor shall provide all tools and equipment necessary to properly and safely perform the services set forth within this statement of work. This shall include, but is not limited, to all Personal Protective Equipment (PPE) which may be required for the work to be completed in a safe manner. AREAS TO BE SERVICED Providence VA Medical Center 830 Chalkstone Ave Providence, RI 02908 Hyannis CBOC VA Primary Care Center 233 Stevens Street Hyannis, MA 02601-3766 Middletown CBOC VA Primary Care Center One Corporate Place Middletown, RI�02842 New Bedford CBOC 175 Elm Street New Bedford, MA�02740 TASK FREQUENCY AND INSTRUCTIONS: The frequency of the contractor's time on campus at the Providence VA Medical Center will be contingent upon the time required and agreed upon with the following departments: Diagnostic Imaging Service, Surgical Service, Dental Service, and Clinical Engineering to complete all of the work which falls under the total workload covered within this statement of work. The COR with authorize all scheduled maintenance, meetings, consultations and trainings with the contractor. SPECIAL WORK REQUIREMENTS: The contractor shall obtain all necessary licenses and/or permits required to perform the work of a Health Physicist under the Nuclear Regulatory Commission, the National Health Physics Program, the Joint Commission and any other applicable regulatory bodies. PROPERTY DAMAGE: The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken, Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer. ATTACHMENTS: None IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS: The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court. COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD: In the event that a contractor, or contractor representative works within an environment where there is potential for contact with a bloodborne pathogen (though not anticipated), the contractor shall comply with the Federal OSHA Bloodborne Pathogens Standard. The contractor shall: A. Have methods by which all employees are educated as to risks associated with bloodborne pathogens. B. Have policies and procedures which reduce the risk of employee exposure to bloodborne pathogens. C. Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens. D. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract. VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATE GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS A contractor/subcontrator shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. 3 The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. VA INFORMATION CUSTODIAL LANGUAGE Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/40d1395912fe4eefaea0a6d0701ab428/view)
- Place of Performance
- Address: Department of Veterans Affairs;Providence VAMC;830 Chalkstone Avenue;Providence, RI 02908-4734
- Zip Code: 02908-4734
- Zip Code: 02908-4734
- Record
- SN05559571-F 20200213/200211230204 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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