SAMDaily.us | PRESOL | J | Preventative Maintenance for Filters on HV's HVAC's & Smoke Shacks.

SAMDAILY.US - ISSUE OF JANUARY 17, 2020 SAM #6623
SOLICITATION NOTICE

J -- Preventative Maintenance for Filters on HV's HVAC's & Smoke Shacks.

Notice Date: 1/15/2020 6:09:42 AM
Notice Type: Combined Synopsis/Solicitation
NAICS: 238220 — Plumbing, Heating, and Air-Conditioning Contractors
Contracting Office: 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
ZIP Code: 04330
Solicitation Number: 36C24120Q0135
Response Due: 1/16/2020 8:59:59 PM
Archive Date: 02/15/2020
Point of Contact: Chelsea Smithchelsea.smith2@va.gov
E-Mail Address: chelsea.smith2@va.gov
(chelsea.smith2@va.gov)
Small Business Set-Aside: SBA Total Small Business Set-Aside (FAR 19.5)
Awardee: null
Description: (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24120Q0135 and the solicitation is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-03. (iv) This requirement is being issued as a Small Business set aside. The associated NAICS code is 238220 with a size standard of $16.5 Million. (v) The Government intends to award a firm-fixed priced award for 12 months (Date of Award 01/19/2021) with four (4) twelve-month options. Contractor is responsible for all tools and equipment that is required to perform the work, and will adhere to all State, Federal, OSHA, and VA regulations that are applicable to the work to be performed. Please see the Performance Work Statement, Price Schedule, and Evaluation below for full requirement details and pricing submission. Item # Description- Base Year Date of Award 01/19/2021 Qty Unit Unit Price Total Amount 0001 The contractor shall furnish and install new filters on HVs and HVACS quarterly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 4 QTR 0002 The contractor shall furnish and install new filters on all smoke shacks monthly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 12 MO 0003 The contractor shall furnish and install new filters on HVs and HVACS biannually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 2 JB 0004 The contractor shall furnish and install new filters on HVs and HVACS annually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 1 YR Total Description- Option Year 1 01/20/2021 01/19/2022 1001 The contractor shall furnish and install new filters on all HVs and HVACS quarterly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 4 QTR 1002 The contractor shall furnish and install new filters on all smoke shacks in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 12 MO 1003 The contractor shall furnish and install new filters on HVs and HVACS biannually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 2 JB 1004 The contractor shall furnish and install new filters on HVs and HVACS annually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 1 YR Total Item # Description- Option Year 2 01/20/2022 01/19/2023 Qty Unit Unit Price Total Amount 2001 The contractor shall furnish and install new filters on all HVs and HVACS quarterly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 4 QTR 2002 The contractor shall furnish and install new filters on all smoke shacks monthly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 12 MO 2003 The contractor shall furnish and install new filters on HVs and HVACS biannually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 2 JB 2004 The contractor shall furnish and install new filters on HVs and HVACS annually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 1 YR Total Item # Description- Option Year 3 01/20/2023 01/19/2024 Qty Unit Unit Price Total Amount 3001 The contractor shall furnish and install new filters on all HVs and HVACS quarterly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 4 QTR 3002 The contractor shall furnish and install new filters on all smoke shacks monthly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 12 MO 3003 The contractor shall furnish and install new filters on HVs and HVACS biannually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 2 JB 3004 The contractor shall furnish and install new filters on HVs and HVACS annually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 1 YR Total Item # Description- Option Year 4 01/20/2024 01/19/2025 Qty Unit Unit Price Total Amount 4001 The contractor shall furnish and install new filters on all HVs and HVACS quarterly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 4 QTR 4002 The contractor shall furnish and install new filters on all smoke shacks monthly in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 12 MO 4003 The contractor shall furnish and install new filters on HVs and HVACS biannually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 2 JB 4004 The contractor shall furnish and install new filters on HVs and HVACS annually in accordance with the Filter Location Spreadsheet and the Performance Work Statement. 1 YR Total TOTAL __________________ (vi) The Contractor shall furnish, supply & install new filters on all HV s & HVAC s on a quarterly, biannually, and annually basis as stated in the attached spreadsheet, VA Filter Locations. Contractor shall furnish, supply & install new filters on all smoke shacks on a monthly basis. Locations and sizes can also be found on the spreadsheet. Please see the attached Performance Work Statement for a full description of the requirement. (vii) The place of Performance is the Bedford, MA VA Medical Center, 200 Springs Rd., Bedford, Massachusetts 01730. The period of performance shall be 12 months with four (4) twelve-month options. (viii) Provision at 52.212-1, Instructions to Offerors Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.216-1 Type of Contract (APR 1984); 52.233-2 Service of Protest (SEPT 2006) 852.215-70 Service-Disabled Veteran-Owned Small Business Evaluation Factors (JUL 2016) (Deviation) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order; it is in the best interest of the Government and it will not delay our purchase. (2) Quotes shall be submitted electronically via email to Chelsea.Smith2@va.gov. (3) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. The Contractor shall include its company name, address, DUNS and Cage Code. (4) A site visit will be scheduled for Tuesday, January 21, 2020 at 9:00am EST. the meeting will be held in building 80, room 121. Please send an email to Chelsea Smith at Chelsea.smith2@va.gov and Tammy Davis at Tammy.Davis@va.gov if you plan on attending the site visit. This confirmation shall be sent NLT 3:00PM EST Friday, January 17, 2020. (5) Questions shall be submitted to the Contract Specialist in writing via e-mail. Oral questions will not be accepted due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is Thursday, January 23, 2020 at 1:00 PM EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers. (ix) Provision at 52.212-2, Evaluation -- Commercial Items (OCT 2014), applies to this requirement in addition to the following addenda s to the provision. Evaluation Process: Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government will not determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, or use other techniques associated with FAR Part 15. The Contracting Officer will conduct a comparative evaluation of quotes in accordance with FAR 13.106-2 (b). The Government will award a contract resulting from this solicitation to the responsible Contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: 1. Price: The Vendor shall complete the Price Schedule with proposed contract line item prices inserted in appropriate spaces. 2. Past Performance: Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources to include PPIRS. Options: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). The Government will evaluate prices for the option under FAR 52.217-8 by using the last year s option prices to calculate the price for six months of effort and adding that amount to the base and other option years to arrive at the total. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications (DEC 2019) -- Commercial Items, with your offer via the SAM.gov website or a written copy. Unless exempted by the Contracting Officer, you must register in SAM before we will issue a purchase order to you. If you do not register by the date set by the Contracting Officer, the Contracting Officer might issue the order to a different Contractor. Once registered, you must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation. (xi) Clause 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance 52.228-5 Insurance-Work on a Government Installation (JAN 1997) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70 Commercial Advertising (MAY 2008) 852.219-74 Limitations on Subcontracting 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018) 852.228-71 Indemnification and Insurance (MAR 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 52.217-8 -- Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of contract expiration. (End of Clause) 52.217-9 --Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years and 6 Months. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018); 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015); 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) 52.219-14 Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)) 52.219-28 Post Award Small Business Program Representation (JUL 2013); 52.222-3 Convict Labor (JUNE 2003); 52.222-21 Prohibition of Segregated Facilities (APR 2015); 52.222-26 Equal Opportunity (SEPT 2016); 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014); 52.222-37 Employment Reports on Veterans (FEB 2016); 52.222-50 Combating Trafficking in Persons (MAR 2015); 52.222-59 Compliance with Labor Laws (Executive Order 13673) (OCT 2016); 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); 52.224-3 Privacy Training (JAN 2017) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008); 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018); 52.222-41 Service Contract Labor Standards (AUG 2018); 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014); 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018); 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015); 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017); (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiii) No additional contract requirement(s) or terms and conditions. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due Wednesday, January 29, 2020 at 12:00 AM EST. RFQ responses must be submitted via email to: chelsea.smith2@va.gov. Hand deliveries will not be accepted. Submissions after the deadline may not be considered. (xvi) The POC of this solicitation is Chelsea Smith (Chelsea.Smith2@va.gov). Performance Work Statement Filter Maintenance and Replacement on HV s, HVAC s and Smoke Shacks Bedford VAMC 200 Springs Rd., Bedford, Massachusetts 01730 Contractor shall perform filter changes and filter preventative maintenance on HV s, HVAC s & Smoke Shacks located at the Bedford VAMC, 200 Springs Rd, Bedford Ma. Contractor shall furnish, supply & install new filters on all HV s & HVAC s on a quarterly, biannually, and annually basis as stated in the attached spreadsheet, titled VA Filter Locations . Locations and sizes can also be found on the spreadsheet. Contractor shall furnish, supply and install new filters on all smoke shacks on a monthly basis, locations and sizes are as per the attached spreadsheet. All filters are to be Anti-Microbial and approved by the Contracting Officers Representative (COR). Contractor shall provide a completed service sheet after each monthly and quarterly filter service indicating the date, time, location, condition of the filter as it was found, and information on the new filter that was installed (size & part #). Contractor is responsible for all tools and equipment that is required to perform the work, and will adhere to all State, Federal, OSHA, and VA regulations that are applicable to the work to be performed. Contractor is responsible for removal and for proper disposal of all used filters off site at no additional cost to the VA. Contractor shall sign in/out for each site visit at building #80 Engineering Office, room 110, proper ID is required. No changes to this Performance Work Statement can be made without prior approval of the Contracting Officer (CO). Period of Performance will be one (1) 12-month base year and four (4) 12-month option years. Performance Requirements Summary Task Standard Acceptable Quality Level Method of Surveillance The contractor shall furnish and install new filters on all HVs and HVACS quarterly in accordance with the Performance Work Statement. Completed on time 100% Periodic Inspections The contractor shall furnish and install new filters on all smoke shacks monthly in accordance with the Performance Work Statement. Completed on time 100% Periodic Inspections Contractor shall provide a completed service sheet after each monthly and quarterly filter service indicating the date, time, location, condition of the filter as it was found, and information on the new filter that was installed (size & part #). Completed on time 98% Monthly Inspections
Web Link: SAM.gov Permalink
(https://beta.sam.gov/opp/bf30b381fa814e1d8aca6f3f131464ab/view)
Place of Performance: Address: Department of Veterans Affairs;VAMC Bedford;Edith Nurse Rogers;200 Springs Rd;MA 01730, USA; Zip Code: 01730; Country: USA
Record: SN05535295-F 20200117/200115230154 (samdaily.us)
Source: SAM.gov Link to This Notice
(may not be valid after Archive Date)

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J -- Preventative Maintenance for Filters on HV's HVAC's & Smoke Shacks.