AWARD
70 -- TeamMate Maintenance Renewal
- Notice Date
- 9/26/2019
- Notice Type
- Award Notice
- NAICS
- 511210
— Software Publishers
- Contracting Office
- General Services Administration, Office of Inspector General, Facilities and Contracts Division, 1800 F Street, NW, Washington, District of Columbia, 20405
- ZIP Code
- 20405
- Solicitation Number
- 47J00019C0010
- Archive Date
- 10/11/2019
- Point of Contact
- Diana K. Brozi, Phone: 2022733047
- E-Mail Address
-
diana.brozi@gsaig.gov
(diana.brozi@gsaig.gov)
- Small Business Set-Aside
- N/A
- Award Number
- JPM19-072
- Award Date
- 9/26/2019
- Awardee
- Wolters Kluwer, 100 S 5th St Ste 700, Minneapolis, Minnesota 55402, United States Minor Outlying Islands
- Award Amount
- $78,400.00
- Description
- Justification for Other Than Full and Open Competition (JOFOC) This document sets forth the justification and approval for award of a contract or order by means providing for other than full and open competition per 41 U.S.C. § 6101, and, as applicable, FAR 6.302, FAR 13.106-1, FAR 8.405, and FAR 16.505. Contracting without competition shall not be justified on the basis of a lack of advance planning or concerns related to availability of funds. This form shall be used to support instances where competition will be limited to a single source, a limited number of sources, including where a brand name product is required. Part 1 - Identification 1. Identification of Agency and the Contracting Activity. The General Services Administration Office of Inspector General (OIG), Contracting Office (JPC), is responsible for this procurement, on behalf of the GSA Office of Inspector General, Information Technology (IT) Division (JPM) and Office of Audits (JA). Address: 1800 F Street, NW Washington DC 20405 2. Nature and/or Description of the Action. ☒ New Contract PR Number: JPM19-072 ☐ Modification: Contractor (if applicable): Wolters Kluwer Financial Services Inc., ☐ GSA Schedule or GWAC Estimated Value : $78,400.00 ☐ Other: Period of Performance: 09.30.2019-09.29.2020 3. Description of the Supplies or Services. The GSA OIG is acquiring TeamMate software license renewal for 200 (two hundred) software licenses and maintenance for one year on behalf of Office of Audits (JA). Part 2 - Program Office Justification & Approval 4. Identification of Statutory Authority. Authority for Contracting Without Competition For this requirement under $250,000, under FAR part 6, the basis for contracting without providing for full and open competition is: ☒ There is only one responsible source and no other supplies or services will satisfy OIG requirements. 41 U.S.C. § 6101(b)(2)(C); FAR 6.302-1. ☒ OIG's minimum needs can only be satisfied by contractor's unique capabilities or products. FAR 6.302-1(b)(1). ☐ Source controls copyrights, patents, raw materials, or secret processes cannot be acquired otherwise, or similar circumstances. FAR 6.302-1(b)(2). ☒ OIG's needs can only be satisfied by a brand-name product or item which is essential to the Government's requirement. FAR 6.302-1(c). ☐ Other exception identified in FAR 6.302-1: ☐ There is such unusual & compelling urgency that the Government would be seriously injured if competition is not limited. 41 U.S.C. § 6101(b)(2)(B); FAR 6.302-2. Option years are not permitted. ☐ Source is expressly authorized or required by statute (e.g., AbilityOne, UNICOR, GPO, GSA Public Buildings Service, Appropriations Act, etc.) per 41 U.S.C. § 6101(b)(1) and FAR 6.302-5: ☐ Other basis authorized in 41 U.S.C. § 6101(b) or FAR part 6.302: 5. Demonstration of Contractor's Unique Qualifications. We are authorized to limit competition on the basis of the citation in section 4 because by proprietary agreement Wolters Kluwer is the only company able to provide updates, upgrades, corrections, and enhancements covering common functional and performance issues and additional support services for JA's existing TeamMate licenses. TeamMate's audit management software system increases the efficiency and productivity of the entire internal audit process, including: risk assessment, scheduling, planning, execution, review, report generation, trend analysis, audit committee reporting and storage. By providing an integrated paperless strategy for managing audits, TeamMate's audit software eliminates the barriers associated with paper-filled binders and disconnected electronic files, driving efficiencies into all facets of the internal audit workflow. The above software is used in OIG investigations requiring any type of audit report. This software was approved for use by the OIG, by the OIG Information Technology (IT) Division (JPM) and continued use of TeamMate is required by JA in order to manage their audit work. TeamMate Software is the only source capable of satisfying the agency's requirements. An award to a source other than Wolters Kluwer would result in substantial duplication of cost that is not expected to be recovered through competition and unacceptable delays in fulfilling the agency's requirements. Wolters Kluwer is the software owner. 6. Description of Efforts to Ensure Other Potential Sources Were Sought. If other potential source(s) emerge, JA, will assess whether competition for future requirements is feasible. The circumstances surrounding the need to obtain the required supplies/services without providing full and open competition will be reviewed annually by the Contracting Officer. 7. Program Office Certification I certify that the description of the Government's minimum needs, schedule requirements, and technical information that provide the basis for this justification are accurate and complete. ______________ ____________________ _____________ Daniel Chow Signature Date IT Supervisory Project Manager IT Infrastructure Part 3 - Contracting Officer Determinations & Certification 8. Description of Efforts to Ensure Other Potential Sources Were Sought. We made the following efforts to interest potential sources in this award: N/A 9. Listing of Interested Sources. The following sources expressed interest in this award: N/A 10. Determination of Fair and Reasonable Cost. As explained in detail below, I have determined that the prices for this contracting action are fair and reasonable based on comparison of the prices to the following (see FAR 15.404-1(b)(2)(i)): ☐ Proposed prices received in response to the solicitation. FAR 15.404-1(b)(2)(i) ☒ Historical prices paid by the Government. FAR 15.404-1(b)(2)(ii) ☐ Published competitive price lists. FAR 15.404-1(b)(2)(iv) ☐ OIG's Independent Government Estimate FAR 15.404-1(b)(2)(v) ☒ Prices obtained through market research for the same or similar items FAR 15.404-1(b)(2)(vi) ☐ Other: Identify the authority The following analysis (based on attached pricing information) supports my determination: A market research was conducted and the CO found that the price other companies offered for a similar software and compatible with TeamMate software was more expensive than what Wolters Kluwer offers to JA for 200 (two hundred) licenses and maintenance for one year. Therefore the market research resulted that the price offered for TeamMate software is deemed to be fair and reasonable. 11. Contracting Officer Determination of Responsibility ☒ Checked System for Award Management I have determined that this contractor is responsible because: Wolters Kluwer Financial Services Inc., has a valid SAM registration that expires on 02/29/2020. 12. Any Other Supporting Facts. The following additional information is relevant to this justification and approval: None 13. Determination of Best Value I have determined that this action represents the best value to the Government because: Wolters Kluwer Financial Services Inc., is successfully providing supplies/services and it has implemented a functional system for JA. Changing contractors would require a complete transformation of the current system that the GSA OIG auditors are using. Furthermore, the proficiency required to merge the auditors data from the current software (TeamMate) to a new one would result in substantial duplication of cost that is not expected to be recovered through competition and unacceptable delays in fulfilling the Agency's requirements. As established in Sections five and six, TeamMate's software is the only product that can meet the OIG's unique need. In addition, the Wolters Kluwer Financial Services Inc., is the only distributor of TeamMate software and there are no re-sellers. Pricing was found to be fair and reasonable in accordance with FAR 15.404-1(b)(2)(ii) historical prices paid by the Government and FAR 15.404-1(b)(2)(vi), prices obtained through market research for the same or similar items. In accordance with the above, a sole source award to Wolters Kluwers Financial Services has been found to be the best value to the Government. 14. Technical and Requirements Certification. I certify that, to the best of my knowledge and belief, this justification is accurate and complete. Diana K Brozi ________________________ Signature _____________ Date Contracting Officer
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