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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 22, 2019 FBO #6510
MODIFICATION

B -- Data Management and Analysis Biomedical Research Support Service

Notice Date

9/20/2019
 

Notice Type

Modification/Amendment
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, 6001 Executive Boulevard, Room 4211, MSC 9559, Bethesda, Maryland, 20892-9559, United States
 

ZIP Code

20892-9559
 

Solicitation Number

HHS-NIH-NIDA-19-010798-CSS
 

Point of Contact

Debra C. Hawkins, Phone: 301-827-7751
 

E-Mail Address

debra.hawkins@nih.gov
(debra.hawkins@nih.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is HHS-NIH-NIDA-19-010798-CSS and the solicitation is issued as a Request for Quotation (RFQ). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures and FAR Part 12-Acquisition of Commercial Items. This acquisition is not expected to exceed the simplified acquisition threshold. (iii) This solicitation incorporates the provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-06, effective September 10, 2019. (iv) The associated North American Industry Classification System (NAICS) code: 541990-All Other Professional, Scientific and Technical Services, Size Standard: $ 15.0 M (v) Data Management and Analysis Biomedical Research Support Service (vi) Background / Purpose / Objective: The National Institute on Aging (NIA), requires Data Management and Analysis Support Services for the InChianti Biomedical Research Study. BACKGROUND: The (InCHIANTI Study (Invecchiare in Chianti, aging in the Chianti area) was designed to study mechanisms underlying mobility disability. Several physiologic subsystems were hypothesized to contribute to disability including the central nervous system, peripheral nervous system, perceptual system, muscles, bones and joints, and energy production and delivery systems. The study investigated how each of these subsystems were functioning within the normal range and to determine how, over time, changes in these subsystems could lead to disability. This study recruited a population-based cohort and also included a subgroup of younger persons with whom function could be compared. Current status. The InChianti Study cohorts were assessed at baseline in 1998-2000 and followed-up 3, 6, 9 and 12 years later in 2001-2003, 2004-2006, and 2007-2009, 2010-2012 respectively. The fifth follow-up of InChianti has been completed. This current contract is to prepare the data and merge it with prior data for release to researchers. Methods. InCHIANTI was performed at two sites: Greve in Chianti (Site 1; 11,709 inhabitants; 19.3% > 65 years; located in the middle of a rural area) and Bagno a Ripoli (Site 2, Village of Antella; 4,704 inhabitants; 20.3% > 65 years; located immediately adjacent to the urban area of Florence). To obtain two representative samples of the population, the same two-stage sampling procedure was used in each of the two sites. For the baseline cohort, in August 1998, a random sample of 1,270 persons aged 65 years or older was randomly selected from the population registry of the two sites. Another 29 subjects were randomly selected among those who were 90 years old or older, until at least 30 men and 30 women from this age group were included in the sample. Finally, men and women randomly sampled from the age strata 20-29, 30-39, 40-49, 50-59, and 60-64 years were sequentially invited to participate in the study, until at least 30 men and 30 women for each decade from 20 to 59, and 15 men and 15 women aged 60 to 64 had been enrolled. All of the follow-ups repeated most elements of the baseline evaluation. Participants were seen on the anniversary of their baseline study assessment. As at the baseline there were three contacts with participants, once in their homes and on two subsequent occasions in the clinic. Subjects who refused the interview were contacted several more times, one month apart, before being considered definitive refusals. Interviews were conducted at the participants' homes by experienced interviewers. In persons who scored 18 or less on the Mini Mental State Examination the interview was administered to a proxy. Prior to beginning the interview, the full study was explained to participants and/or their proxies and informed consent for participation in the study was obtained. SCOPE OF WORK: General Requirements. Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work herein: Specific Requirements. The contractor shall provide data management and analysis support to: InCHIANTI Study: (a) In collaboration with InChianti investigators, update database for follow-up 5 exam, including home interviews, medical visits, bio samples, and physical performance tests; clean, make derived variable, annotate programs and archive data; (b) Ensure consistency of variable names, formats, and coding across data from the five exams; (c) Merge follow-up exam 5 with existing datasets; (d) Archive data at NIA and send a copy of data to InChianti Study Center, Italy; (e) Provide support and assistance to data users, including making datasets based on approved proposals; and (f) Ensure IT security guidelines are followed. Health ABC Study: (a) Perform biorepository pulls and update the inventory for Year 16 and DNA usage; (b) Clean and make available ancillary study variables; (c) Convert existing data sets into a more generalized format for outside use by outside researchers; (d) Perform CMS match and dataset creation; (e) Process new data and derived variables generated from analysis of biologic samples and imaging and include them in central database; (f) Provide customer service to investigators using the website; and (g) Improve, update and maintain website; create a web-based environment that can be managed by non-IT specialists. DELIVERABLES Upon request, the contractor shall provide documentation evidence of any and or all their work product, including, but not limited to, the following tasks: (1) InChianti: (a) Work products and documents related to updating the InChianti database for follow-up 5, including home interviews, medical visits and physical performance tests; (b) Work products and documents related to the merge of follow-up exam 5 data with existing datasets; and (c) Documentation of datasets made for outside investigators. (2) HABC: (a) HABC work products and documents related to performing biorepository pulls and updated inventory; (b) HABC work products and documents related to processing new data and derived variables generated from analysis of biologic samples and imaging; (c) Cleaned and available ancillary study variables; (d) Converted existing data sets into a more generalized format for outside use by outside researchers; (e) Functioning and accessible website; and (f) Document customer service to investigators using the website. CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER EXPERTISE REQUIRED. The contractor must have: (a) Bachelor's degree in Computer Science, Information Technology or a related discipline; (b) Minimum of 5 years of related experience; (c) Knowledge of SAS and other statistical packages; (d) Familiarity and experience with website maintenance tools; (e) Strong communications skills, both oral and written; (f) Excellent analytical, organizational and time management skills; (g) Must complete within 30 days upon arrival at NIH the required NIH safety and research integrity coursework/training as mandated for all scientific staff working in NIH facilities: (1)Introduction to Responsible Conduct of Research; (2)Introduction to Laboratory Safety; (3) Laboratory Safety at NIH; Protection of Human Research Subjects; and (4) Technology Transfer Online Training; (h) Must sign Patent Agreement form and Contractor Employee Patent Agreement form at vendor's orientation; (i) Upon employment must complete the NIA IRP New Employee Safety Training Checklist form and send the completed Checklist form to NIA IRP Safety Officer, Room 2B117, BRC Building. Tasks listed on the Safety Training Checklist must be completed within one week upon arrival at NIH. Training listed on the Safety Training Checklist must be completed within 30 days upon arrival at NIH; (j) Must complete required on-line training within 30 days upon arrival at NIH: (1) NIH Computer Security Awareness Training; (2) NIH Sexual Harassment Training; and (3) Disability Awareness Training; and (k) Must complete required annual or bi-annual on-line training, per NIH guidelines, for: (1) NIH Computer Security Awareness Training; (2) NIH Sexual Harassment Training; and (3) Disability Awareness Training. LEVEL OR EFFORT: Labor Hours (Fully Loaded) Per Week. Minimum: 30-hours and Maximum: 40-hours. PLACE OF PERFORMANCE. The place of performance is BRC, 251 Bayview Blvd., Room 04C009, Baltimore, MD 21224. This work may also be performed remotely at the discretion of the IC, NIA. OPERATIONAL HOURS. Work will be performed up to 40 hours per week during normal business hours, Monday-Friday, excluding Federal holidays. SAFETY ISSUES. Work is performed in an office setting. There are no known safety issues. GOVERNMENT-FURNISHED EQUIPMENT, BADGE, KEYS AND/OR FACILITIES PROVIDED. Workspace, computer with access to the Internet and computer network, telephone, ID badges, keys, access to NIH Library, parking, laboratory supplies and equipment and other electronic equipment as necessary will be provided by NIA. SECURITY CLEARANCE. Work under this contract is UNCLASSIFIED. The contractor shall comply with all applicable Homeland Security regulations and procedures during the performance of this CONTACT. The contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data and Government personnel work products that are obtained or generated in the performance of this contract. If necessary, the contractor will be required to provide clearances for personnel requiring access to Government computers and workstations. REIMBURSABLE EXPENSES (TRAVEL, CONFERENCE, TRAINING, EQUIPMENT OR MATERIALS, ETC.). Reimbursable expenses are: (1) Travel, and Occupational Health Services. The contractor will be required to travel to other locations in support of the tasks described in this statement of work (if conferences or training are required, list here and include a justification). Prior to incurring any travel expenses, the contractor company must obtain written authorization from the Contracting Officer's Representative (COR) for contract personnel. Contractor expense reports shall be prepared and processed in accordance with the Federal Travel Regulation (FTR). Materials and subcontracts will be reimbursed at actual costs, including allocable material handling costs, as applicable, in accordance with FAR 52.232-7- PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR CONTRACTS. NON-PERSONAL SERVICE STATEMENT. Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. The contractor's management shall ensure that employees properly comply with the performance standards outlined in the Performance Evaluation Standard (PES). Contractor employees will perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work. (vii) Government's Anticipated Period of Performance: The Government anticipates the period of performance for the base period of : September 30, 2019 through September 29, 2020 and the optional period of: September 30, 2020 through September 29, 2021. Delivery Point: FOB Destination. Delivery Location: National Institute on Aging, 251 Bayview Boulevard, Suite 100, Baltimore, Maryland 21224. The successful offeror shall coordinate delivery arrangements with the customer prior to shipment. The Loading Dock hours are as follows: 8:00 am to 4:30 pm Eastern Time, Monday through Friday except on Federal holidays. All products delivered must contain a Packing Slip (with serial numbers as applicable). (viii) The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to FAR Clause at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. 1. Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the evaluation criteria. 2. The offeror must submit a price proposal specifying a fully loaded hour rate for the maximum hours per week. A lump sum price proposal will not be accepted. 3. The Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. 4. The government anticipates awarding a LABOR HOUR contract for the product or services specified herein. An award is anticipated not later than September 29, 2019. (ix) The provision at FAR clause 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will award a contract resulting from this requirement on the basis of best value, technical factors and price considered. Technical factors together shall be considered more important than price and all technical evaluation factors. Factor 1: Personnel Qualifications. (a)The currency, quality and depth of experience of individual personnel in working on similar projects, including expertise with Statistical Analysis System (SAS) software, analytic dataset construction, dataset documentation, and the Windows operating system; (b) Similar projects must convey similarity in topic, dollar value, workload, duration, and complexity. Quality and depth of education and experience on other projects which may not be similar enough to include in response to the requirements of the scope of work. This experience could include collection and analysis of biomedical data or data relevant to the social sciences and/or additional relevant experience; and (c)The currency, quality and depth of how the Project Director will supervise and coordinate the workforce. Factor 2: Management Approach and Technical Capabilities. (a) Understanding of the work, including thoroughness shown in understanding the objectives of the SOW and specific tasks, and planned execution of the project; (b) Evidence of specific methods and techniques for completing each discrete task; (c) Degree to which the offeror's quote demonstrates an understanding of logistics, schedule, and any other miscellaneous issues of which the Government should be aware; (d) Quality and effectiveness of the allocation of personnel and resources; and (e) Physical proximity of company offices to the LEPS laboratory to facilitate face-to-face meetings and/or Contractor work on short notice. Factor 3: Organizational Experience. (a) Evidence that the organization has current capabilities; and for assuring performance of this requirement. The organization should have sufficient qualified personnel available to this task order to be able to complete assignments in a timely manner and to be able to begin work immediately (within 2 weeks or less) upon award; and (b) Evidence that the organization understands and can comply with the deliverables as specified in the SOW. Factor 4: Past Performance. The organization's specific past performance on prior similar efforts specified within this SOW, particularly if this work was for the National Institutes of Health or similar public health organization. (x) Offerors are advised to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer or certify that its Representations and Certifications - Commercial Items, are current and accurate in the System for Award Management (SAM) www.sam.gov. (xi) FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. Addenda, to FAR Clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The addenda incorporate the following clauses by reference with the same full force and affect if provided in full text: (a) FAR Clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2019); and (b) FAR Clause 52.244-6, Subcontracts for Commercial Items (AUG 2019). (xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. (xiii) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition. (xiv) Defense Priorities and Allocations System (DPAS) and assigned rating, is not applicable to this solicitation. (xv) All quotations or offers are due 9:00 AM, Eastern Time, on Wednesday, September 25, 2019, and must reference the solicitation number noted herein. Quotations or offers must be submitted electronically to the contact person identified herein at debra.hawkins@nih.gov. Fax responses will not be accepted. (xvi) For information regarding this solicitation contact: Debra C. Hawkins Contractor, Acquisition Policy Analyst II, at 301-827-7751.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIDA-01/HHS-NIH-NIDA-19-010798-CSS /listing.html)
 

Place of Performance

Address: National Institute on Aging, Baltimore, Maryland, 21224, United States

Zip Code: 21224
 

Record

SN05453372-W 20190922/190920230830-bc50a7c35bf8c4ef7be657497e1f5d9e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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