Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 07, 2019 FBO #6495
DOCUMENT

59 -- Audio Visual System Hardware, Integration and Installation - Attachment

Notice Date

9/5/2019
 

Notice Type

Attachment
 

NAICS

334310 — Audio and Video Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;Veterans Benefits Administration;Office of Acquisition;1800 G. Street N.W.;Washington DC 20006
 

ZIP Code

20006
 

Solicitation Number

36C10E19Q0277
 

Response Due

9/10/2019
 

Archive Date

11/9/2019
 

Point of Contact

Robert Mulheran (Contracting Officer)
 

E-Mail Address

d
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

36C10E19Q0277 0002 Page 2 of 2 5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) VA 1 10 0002 09-05-2019 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W. Washington DC 20006 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W. Washington DC 20006 To all Offerors/Bidders 36C10E19Q0277 08-12-2019 X X X 1 X 1 A. THE PURPOSE OF THIS MODIFICATION IS TO PROVIDE AN UPDATED STATEMENT OF WORK (SOW) AND TO PROVIDE ANSWERS TO ALL QUESTIONS RECEIVED. B. IN THE ATTACHED REVISED SOW ALL CHANGES ARE HIGHLIGHTED IN YELLOW. THE MAIN CHANGE HAS TO DO WITH THE ADDITION OF A SECOND WALL MOUNTED PANEL TO CONFERENCE ROOM 457 [SOW PARAGRAPH 3.0(i)(7)]. C. ALL RECEIVED QUESTIONS AND ANSWERS CAN BE FOUND IN THE CONTINUATION PAGES HEREIN. D. NO OTHER CHANGES TO THIS REQUIREMENT HAVE BEEN MADE. DEADLINE HAS NOT BE EXTENDED AND IS CURRENTLY SEPTEMBER 10TH, 2019 AT 5PM EST. Robert R. Mulheran Contracting Officer 36C10E19Q0277 0002 Page 2 of 2 CONTINUATION PAGE See attached document: S06-36C10E19Q0277-SOW-Amend 2 Revision. QUESTIONS AND ANSWERS What system will the camera and or ceiling microphones be working with (i.e. webex, zoom, Teams, Skype for Business or other)? Question 1 Answer: As of now only Skype for Business. Is there an audio conferencing requirement for any of the rooms?   Question 2 Answer: Though an audio-conferencing function may be considered in the future, there is no audio-conferencing component to this requirement. Is power in place already for all of the new monitors and the ceiling projectors? If power is not in place, does the AV vendor need to provide the new electrical circuits or will VA facilities teams provide installation of the new electrical circuits at the designated locations? Question 3 Answer: The VA Facilities team will be handling the installation of any needed new electrical circuits. New hardware that are replacements, like Projectors, already have electrical outlets/connections. The motorized projector screen requirement is a replacement in the same location. Contractor will be responsible for any electrical work regarding removal of existing unit and the installation of the replacement screen since existing electrical circuit should be used.   Is it possible to get pictures of all of the rooms as we do not have anyone available to be at the site survey on Friday the 23rd ? Question 4 Answer: Photographs of all 7 rooms are in attached PDF document (i.e. Photos.pdf). (TRAINING ROOM 437) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room? Question 5 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer. (TRAINING ROOM 437) What is the make and model number of the existing Ceiling Speakers? How many? Question 6 Answer: Make NXG and Model NX-82C. Four total. (TRAINING ROOM 438) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room? Question 7 Answer: Six total. One HDMI and one VGA/3.5 mm audio that will be from the wall panel near the presenter/computer. Four additional HDMI s will be in the AV equipment rack. (TRAINING ROOM 438) What is the make and model number of the existing Ceiling Speakers? How many? Question 8 Answer: Make NXG and Model NX-82C. Four total. (TRAINING ROOM 438) Are cameras required for this room since no cameras are called out for this Room in the RFQ? IF so, how many are required? Question 9 Answer: No. (TRAINING ROOM 438) What is the size of the existing Equipment Rack? Question 10 Answer: Width 23.5 and Height 80.0 (TRAINING ROOM 438) Will the AV Contractor be responsible for the removal of any of the existing equipment? Question 11 Answer: Yes. Only existing projectors and mounts. (TRAINING ROOM 439) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room? Question 12 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer (TRAINING ROOM 439) What is the make and model number of the existing Ceiling Speakers? How many? Question 13 Answer: Make NXG and Model NX-82C. Four total. (TRAINING ROOM 439) Are cameras required for this room since no cameras are called out for this Room in the RFQ? IF so, how many are required? Question 14 Answer: No. (TRAINING ROOM 440) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room? Question 15 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer (TRAINING ROOM 440) What is the make and model number of the existing Ceiling Speakers? How many? Question 16 Answer: Make NXG and Model NX-82C. Four total. (TRAINING ROOM 440) Are cameras required for this room since no cameras are called out for this Room in the RFQ? IF so, how many are required? Question 17 Answer: No. (CONFERENCE ROOM 457) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room? Question 18 Answer: Per the revised SOW within Amendment 0002, Conference Room 457 is to have two Wall Mounted Panels [SOW Paragraphs 3.0(i)(5) and 3.0(i)(7)]. The panel near the presenter/computer will have two A/V inputs, one HDMI and one VGA/3.5 mm audio. The panel near the VTC will have on A/V input, one HDMI for connection to wall mounted TV. These two wall mounted panels will both be on the same wall but in different locations. The wall with the panels is also the same wall as the Wall Mounted Television [SOW Paragraphs 3.0(i)(3)]. (CONFERENCE ROOM 457) What is the make and model number of the existing Ceiling Speakers? How many? Question 19 Answer: Make NXG and Model NX-82C. Four total. (CONFERENCE ROOM 457) Will the Presenter s computer be located at a Conference Table or elsewhere in the Room? If at the Table, is there an existing Cable Cubby? If so, what is the make and model number? Question 20 Answer: On the roll cart next to the wall plate. No cable cubby. (CONFERENCE ROOM 424) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room? Question 21 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer. (CONFERENCE ROOM 424) What is the make and model number of the existing Ceiling Speakers? How many? Question 22 Answer: Make NXG and Model NX-82C. Four total. (CONFERENCE ROOM 424) Will the Presenter s computer be located at a Conference Table or elsewhere in the Room? If at the Table, is there an existing Cable Cubby? If so, what is the make and model number? Question 23 Answer: On the roll cart next to the wall plate. No cable cubby (CONFERENCE ROOM 340) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room? Question 24 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer. (CONFERENCE ROOM 340) What is the make and model number of the existing Ceiling Speakers? How many? Question 25 Answer: Make NXG and Model NX-82C. Four total. (CONFERENCE ROOM 340) Will the Presenter s computer be located at a Conference Table or elsewhere in the Room? If at the Table, is there an existing Cable Cubby? If so, what is the make and model number? Question 26 Answer: On the roll cart next to the wall plate. No cable cubby (GENERAL QUESTION) What is the model number of the existing Crown Power Amps? How many? Question 27 Answer: Training Room 438 Crown 660A (quantity of two in the existing A/V rack)                               Room 457 DIR CR 0 Denon DRA-37                               Room 424 VSC CR 0 Denon DRA-37                               Room 340 FID and VR&E CR Audio Source Amp100 (GENERAL QUESTION) Are there any existing Equipment Racks in the Conference Rooms? Question 28 Answer: No. Are there any special requirements for contractors to enter the building? Question 29 Answer: Yes. All contractors will be required to enter through the third-floor security screener. Will the building be occupied during the time of install? Question 30 Answer: Yes. Once product arrives how soon can we fly out to start installation? Question 31 Answer: Once the Contractor has an accurate timeline for product arrival they need to contact the Contracting Officer s Representative (COR) to coordinate an installation timeline. Is there a need for any custom cabling or wiring at the site? Question 32 Answer: Depending on the specific hardware in question, all required components of the A/V System need to be connected to the associated A/V System per the SOW. Televisions need to be connected to the associated A/V system via an appropriate cable (i.e. HDMI, etc.). Overhead projectors need to be connected to the associated A/V system via an appropriate cable/method. For those pieces of equipment that are replacements of existing equipment, it s possible that existing cabling/wiring may be re-used but it is the Contractor s responsibility for making that determination. Are there any running production systems in the installation area? Question 33 Answer: No. If there are running production systems in the installation area can installation of the new phone system be deferred to afterhours ? Question 34 Answer: N/A There is no part of this requirement involving a new phone system. What specific criteria must be met to obtain a sign off indicating the successful completion of the project? Question 35 Answer: Testing of all hardware mentioned in the SOW to include testing of the A/V System Input Panels in all the rooms. What type of equipment do we need to bring (tools, carts, hand, truck)? Question 36 Answer: There is no GFE [Government Furnished Equipment] or GFM [Government Furnished Materials] involved in this requirement. The Vendor needs to bring whatever equipment they feel is needed to do the work. Will you be transporting product to the install location or will we? Question 37 Answer: We will cordon off an area in the training room to store equipment; however, contractor will have to move from that location. If awarded how soon are we able to start the installation? Question 38 Answer: See answer to Question 31. Per the RFQ,   the hours of installation show: Monday through Friday 7:00am to 06:30pm is that the only times we are able to come in or could we also do through a weekend if needed? Question 39 Answer: Core business hours are 7:30 am to 6:00 pm. We can discuss weekends, if necessary. They had mentioned that the electrical work for the project will be done at another time.   Will they be pre-installing the electrical outlets for the television installations in each room? Question 40 Answer: It is the VA s intention to have all new electrical outlet work complete prior to A/V System installation. Electricity is already available at those sites where the new equipment will be replacements. The motorized projector screen in Training Room 437 is a replacement and the Contractor will be responsible for any Electrical work associated with the installation of the new motorized projector screen. Is there a desired wall plate type for the Room Presenters Computer to plug into? Question 41 Answer: Not a desired wall plate type, but preferably in a single gang box. What devices need to plug into the wall plate, besides the microphone and projector? Confirming you need HDMI, VGA, 3.5MM, and USB? Question 42 Answer: All microphones are to be wireless and overhead projectors should be hardwired to the associated A/V System. Unless stated otherwise either above or in the SOW, each wall plate needs to have one HDMI and one VGA/3.5 mm audio inputs. Where exactly on the walls do these plates need to be installed, in the same general area as the old plates? Question 43 Answer: Yes. Same general area as the old plates. Should all training and conference rooms be connected to the MOIP system mentioned or just the training rooms? Question 44 Answer: Just the training rooms. What problems did you have with the old set up so that we can make sure the new solution works better for you? Question 45 Answer: Our current system is outdated and does not include cameras or the MOIP network. What time frame would you like to have the job completed in? Question 46 Answer: It is our desire for the work to be completed within 60-90 days but it is of more importance that the work be completed properly and not just quickly. Is there a service elevator we can use? Question 47 Answer: Yes. We have service elevators 42 wide. Will anything need to be disposed or removed? Question 48 Answer: Only existing projectors and mounts will need to be removed but not disposed of - we will excess projectors and mounts. Will current equipment be removed or will we be responsible to remove current equipment? Question 49 Answer: See answer to question 48. For the clean up, do you have a dumpster we are able to use? Question 50 Answer: Yes. There are dumpsters in the parking garage. We understand that you want the work done by end of December? Question 51 Answer: See answer to question 46. Some of the hardware required are end of life. Could we quote out equivalents for those items? Question 52 Answer: Yes. This requirement is being conducted using Brandname or Equal terms. Paragraph 4.0 of the SOW states Though no particular brand or part number is required, the following equipment should be considered as the standard in both quality and functionality for the equipment required of that type: The noted equipment is only listed due to the fact that it s functions and quality are desire but we acknowledge that some of the noted equipment may not be acceptable due to FAR 52.225-3 (Buy American-Free Trade Agreements-Israeli Trade Act.). What are the system sources in each of the training rooms and conference rooms?   For example, in each room, does the VA only want 1 or 2 connection points for content sharing ie. assume a House PC in each room and also supply a wall plate to connect a laptop via HDMI/VGA+A. Question 53 Answer: See questions 5, 7, 12, 15, 18, 21 and 24. In regards to VTC in the 4 training rooms what is the intent of the VA when in VTC mode?   The SOW mentions a camera to be installed on the North and South walls in RM 437, but no other room has cameras listed.   Does the VA only want to conduct VTC in combined mode (all rooms open together) or allow for capability to do VTC in each room when used separately?   If the latter, a lot of additional hardware will be required to make this happen (additional VTC systems and cameras). Question 54 Answer: The only type of Video Teleconferencing will be via Skype for Business. If required, each room will connect into Skype for Business separately. In conference room 457, there appears to be an older Cisco C20 VTC system with PTZ camera.   Are we to repurpose this system or replace with the latest Cisco model equivalent?   Or, do we follow the RFP s guidelines and provide a new USB PTZ camera to be used for SW conferencing? Question 55 Answer: See revised SOW associated with Conference Room 457. The existing VTC system will remain. The only requirement associated with this project is to install a second Wall Mounted Panel to connect the HDMI output from the VTC System to the Wall Mounted Television [SOW Paragraph 3.0(i)(7)]. In RM 424, will the VA remove the existing Hitachi Starboard or will the contractor be required to deinstall this? Question 56 Answer: It is the Government s intention that the Starboard will be removed prior to commencement of installation. The new Wall Mounted Television in this room will be mounted in that general area. In RM 424, is there a need to integrate the side Sony display into the system or will this be separate from the contractor s scope of work? Question 57 Answer: No. This display will not be connected to the associated A/V System. In RM 424, is there a need to remove the ceiling mounted projector that will not be in use after the project is complete? Question 58 Answer: See answer to Question 48. Some of the recommended items in the RFP are not TAA compliant.   Is it a requirement to provide TAA compliant equipment? Question 59 Answer: All quoted hardware needs to be in compliance with FAR 52.225-3 (Buy American-Free Trade Agreements-Israeli Trade Act.) as marked in FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items) within the Combined Synopsis/Solicitation Notice. RM 340 what are the system sources?   Does the VA need for the contractor to provide inputs at each of the 4 workstations? Question 60 Answer: There is no need to provide inputs at the four work stations. The only inputs are needed at the presenter s computer. See attached document: S06-Photos.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WDCVARO372/WDCVARO372/36C10E19Q0277/listing.html)
 

Document(s)

Attachment
 

File Name: 36C10E19Q0277 0002 36C10E19Q0277 0002_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5140393&FileName=36C10E19Q0277-0002000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5140393&FileName=36C10E19Q0277-0002000.docx

 

File Name: 36C10E19Q0277 0002 S06-36C10E19Q0277-SOW-Amend 2 Revision.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5140394&FileName=36C10E19Q0277-0002001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5140394&FileName=36C10E19Q0277-0002001.docx

 

File Name: 36C10E19Q0277 0002 S06-Photos.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5140395&FileName=36C10E19Q0277-0002002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5140395&FileName=36C10E19Q0277-0002002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Louisville VA Regional Office;321 West Main Street;Louisville KY

Zip Code: 40202
 

Record

SN05433356-W 20190907/190905231405-92591e0c124f2792795347d58674ec55 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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