SPECIAL NOTICE
70 -- Intent to Award Sole Source
- Notice Date
- 9/5/2019
- Notice Type
- Special Notice
- NAICS
- 541512
— Computer Systems Design Services
- Contracting Office
- National Archives and Records Administration, NAA, Acquisitions Division, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001, United States
- ZIP Code
- 20740-6001
- Solicitation Number
- NARA-883103-19-Q-00150
- Archive Date
- 10/5/2019
- Point of Contact
- Cynthia D. Jones, Phone: 301-837-1860, Santo E. Plater, Phone: 301-837-2059
- E-Mail Address
-
cynthia.jones@nara.gov, santo.plater@nara.gov
(cynthia.jones@nara.gov, santo.plater@nara.gov)
- Small Business Set-Aside
- N/A
- Description
- Special Notice It is the intent of the National Archives and Records Administration (NARA) to enter into a sole source, firm fixed price order with 1Beyond, Inc., 529 Main Street, Suite 109, Charlestown, MA 02129 for the purchase of four 1Beyond Grass Valley Edius Work Group 9 Systems with Storm 3G Elite Breakout Box and the purchase of up to six 1Beyond Grass Valley Edius Work Group 9 Systems with Storm 3G I/O Card. The proposed contract action will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items. The NAICS code is 541512, Computer Systems Design Services. The anticipated award date is September 30, 2019. The proposed contract action is for equipment for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302, only one responsible source and no other supplies or services will satisfy agency requirements. Interested persons may identify their interest and capability to respond to the requirement or submit proposals no later than 12:00 p.m. eastern time on September 20, 2019. This notice of intent is not a request for competitive proposals. However, all proposals received after the date of publication of this synopsis and prior to 12:00 p.m. eastern time on September 20, 2019 will be considered by the Government. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred in responding to this notice. Direct any questions regarding this announcement in writing to Ms. Cynthia Jones no later than 12:00 p.m. eastern time on September 11, 2019. Points of Contact: Cynthia Jones, Contract Specialist, 301-837-1860, cynthia.jones@nara.gov; Santo E. Plater, Contracting Officer, 301-837-2059, santo.plater@nara.gov. See Attachment 1 - Justification for Other Than Full and Open Competition. ATTACHFMENT 1 JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements (41 U.S.C. 3304(a)(1)) National Archives and Records Administration (NARA) 8601 Adelphi Road College Park, MD 20740-6001 1Beyond Non Linear Editing Systems Technical Requirements Certification: I hereby certify that this justification for other than full and open competition is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available. I.IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A "JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION" See Page 1 II.NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED NARA seeks to award a sole source purchase order to 1Beyond for six (6) 1Beyond Non Linear Editing (NLE) systems. III.A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEEDS (INCLUDING THE ESTIMATED VALUE) The AV lab is replacing their old video editing systems with six (6) 1Beyond Non Linear Editing (NLE) systems. 1Beyond is the only NLE System that can meet NARA's Audio/Video (AV) Special Media Lab's needs. The AV lab has been using 1Beyond video editing systems for over 10 years. The 1Beyond systems have certain characteristics that meet NARA's standards for preservation and access. The 1Beyond systems use software called Edius Pro combined with an external break out box called the Storm 3G Elite manufactured by Grass Valley. The combination of these components provide the capability for the AV lab to create the file types that are found in NARA's products and services catalog and meet NARA's preservation specifications. The 1Beyond systems also have LIVE SCOPES which allows the video signals to be monitored via waveform and vector scopes while on input in the record function. This function has not been found from any other system from market research that has been conducted, Grass Valley is the only system to offer this feature. The AV staff is trained in using the Edius software which allows them to work seamlessly with their other systems. 1Beyond is an integral part of the AV Special Media lab, providing 1Beyond NLE systems with external Storm 3G Elite breakout box. This requirement is estimated to cost $-- IV.AN IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION. 41 U.S.C. 3304(a)(1) -"Only One Responsible Source" as implemented by FAR 6.302-1. V.A DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED This acquisition meets the authority of FAR 6.302-1 which states that this authority may be used "when the supplies or services required by the agency are available from only one responsible source, or,...from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for." See above II. VI.A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER 5.202 APPLIES. Market Research conducted determined that only 1Beyond certifies their systems to work with the Edius software and Grass Valley breakout boxes. In the past the AV labs have attempted to build NLE systems with different hardware and software but was unsuccessful in doing so. During market research, Grass Valley, the manufacturer of Edius, acknowledged that the Storm 3G Elite I/O boxes were no longer in production and for a new turnkey system to function it should be a system that is certified to operate as designed with the discontinued I/O Storm 3G Elite. Finding a vendor that certifies their system to work with the required editing software and video break out box is critical. A Notice of Intent to Sole Source will be posted on FBO for 15 days. VII.A DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE The anticipated cost of this requirement is estimated to be $ ---. The anticipated cost of this new effort is considered fair and reasonable. VIII.A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED The market research conducted was through phone calls to Grass Valley vendors, internet searches, and contacting Grass Valley, the manufacturer of Edius. Grass Valley acknowledged that the Storm 3G Elite I/O boxes were no longer in production and for a new turnkey system to function it should be a system that is certified to operate as designed with the discontinued I/O Storm 3G Elite. Through the market research conducted, we found that only 1Beyond could certify their systems are Edius ready and could provide a turnkey system utilizing the Storm 3G Elite I/O device. Finding a vendor that certifies their system to work with the required editing software and video break out box is critical. IX.ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION. SEE FAR 6.303-2(a)(9) N/A X.A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION N/A XI.A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED NARA will continue to monitor the market to determine if other products become available that can fulfill our requirements. XII.CONTRACTING OFFICER CERTIFICATION THAT THE JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF THE CONTRACTING OFFICER'S KNOWLEDGE AND BELIEF See Page 1.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NARA/NAA/AC/NARA-883103-19-Q-00150/listing.html)
- Place of Performance
- Address: National Archives and Records Administration, College Park, Maryland, 20740, United States
- Zip Code: 20740
- Zip Code: 20740
- Record
- SN05433016-W 20190907/190905231256-2b6d9d627abef11052b96b4e5792ec70 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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