SOURCES SOUGHT
28 -- 613-20-1-600-0001/GENERATOR MAINTENANCE (VA-19-00065565)
- Notice Date
- 8/28/2019
- Notice Type
- Synopsis
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;VA Maryland Health Care System;Contracting Officer (90C);P.O. Box 1000, Bldg. 101, Room 26;Perry Point MD 21902
- ZIP Code
- 21902
- Solicitation Number
- 36C24519Q0563
- Response Due
- 9/4/2019
- Archive Date
- 10/4/2019
- Point of Contact
- 410-642-2411
- Small Business Set-Aside
- N/A
- Description
- SUBJECT: Emergency Diesel Generators DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained. Subject: The Department of Veterans Affairs is conducting market research in order to provide a service agreement for the VAMC Martinsburg, WV 25405 510 Butler Avenue. The government anticipates awarding a Firm Fixed Price award base and 4 optional year contract that will provide a Service agreement Emergency Diesel Generators, see below attachment for details. OBJECTIVE: See attachment. RESPONSE INSTRUCTIONS: Name and Address of Company. Any small business designation as certified by the Small Business Administration. A through description of experience in managing support requirements of this nature. 5.0 CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to mark Smith at Mark.Smith25@va.gov All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to Mark.Smith25@va.gov no later than 3:00 pm EST on 9/4/2019 Statement of Work VA Martinsburg Emergency Diesel Generators Preventive Maintenance, Service, Inspections, and Load Bank Testing Contractor shall supply all equipment, tools, supplies, and labor necessary to provide preventive maintenance, service, service inspections, and load bank testing of Twenty-One (17) emergency diesel generators located throughout the Martinsburg VA Medical Center campus and. All generator information and locations are listed in attachment A. Contractor shall coordinate all maintenance, service, inspections, and load bank testing with the COR (Electrical Shop Supervisor) during normal working hours. (7:00 AM 3:30 PM Monday Friday) per NFPA 110 Contractor shall provide phone response to emergency calls within one (1) hour of receiving call and a two (2) hour response time (technician on site) for all emergency calls 24/7. VAMC will determine what calls they consider emergency and will notify the call service as such. Contractor shall perform a minimum of twelve (12) visits per year to ensure accomplishment of all required preventive maintenance, service, and service inspections as defined in attachment B under Monthly PM Service. Contractor shall perform a minimum of two (2) visits per year to ensure accomplishment of all required preventive maintenance, service, service inspections, and load bank testing as defined in attachment B under Minor PM Service, Major PM Service, and Additional Items. Contractor shall provide detailed monthly, minor service, and major service preventative maintenance reports, service reports, inspection reports, and load bank testing reports within forty-eight (48) hours of completion of these services. Contractor shall notify the Electric Shop Supervisor or Forman of any repairs need outside the scope of the maintenance contract or schedules for approval before proceeding. Contractor will follow all VA Medical Center requirements concerning lockout/tagout procedures as required and hazardous waste removal and disposal requirements. Contractor shall remove and dispose of any equipment and materials that they or their subcontractors remove from service and will no longer be needed after ensuring with the COR that the facility does not want to retain it. All trash will be removed daily and all areas that work was conducted in will be placed back to the same condition as it was prior to work being performed. Scope of Work Monthly PM Service - To be completed monthly: Starting System Record battery cells electrolyte specific gravity (accessible batteries only). Top off electrolyte level in accessible lead-acid batteries with distilled water. Check and record battery charger/alternator for proper charge rate. Check for proper cranking termination upon starting. Clean and apply corrosion inhibitor to the terminals of lead acid batteries Tighten battery cable connections Inspect and tighten starter motor(s) connections Minor PM Service - To be completed Semi-annually: Cooling System Visual inspection of radiator or heat exchanger for leaks, damage, and obstruction. Check radiator coolant level, replenish as required. Test coolant for proper antifreeze percentage. Test corrosion inhibitor concentration, record. Check jacket water heater for proper operation and adjust thermostat setting as needed. Inspect condition of radiator cap, gasket and sealing surface. Visual inspection of water pump and cooling system gaskets for leaks. Check belt tension and inspect for cracking and fraying if accessibility without disassembly permits. Inspect pulleys for excessive wear and lubricate hub bearings. Inspect flexible water connections for cracking, leaks, and pliability. Tighten hose clamps. Add ELC good for 3 years, add inhibiter, flush in 6 years with testing per year Lubrication System Check oil level, replenish as required. Check for excessive crankcase blow-by with engine running. Visual inspection of front and rear crankshaft seals and lubrication system gaskets for leaks. Inspect oil hose and connections for cracking, leaks, and pliability. Fuel System Diesel Engine Inspect flexible fuel lines for cracking, leaks and pliability. Check day tank/base tank level and test day tank pump for proper operation. Operate fuel-priming pump, check for proper operation and leaks. Drain water from water separator(s). Check fuel system for leaks Check electronic governor connections and actuator. Inspect steel fuel lines for cracks, leaks and proper line bracket support. Exhaust System Inspect flexible exhaust coupling for cracks, excessive leakage, broken, or missing hardware. Inspect exterior of exhaust manifolds for oil/fuel slobbering (signs of wet stacking). Inspect exhaust rain protection and exhaust outlet screening. Drain water in exhaust moisture traps. Air Intake System Inspect and clean air filters for plugging and deterioration. Check all intake piping for damage and loose connections. Clean and inspect air cleaner seal for pliability and sealing. Inspect turbocharger for excessive endplay clearance (if accessible) and seal leakage. Installation Walk around inspection of complete installation. Inspect generator set vibration isolators. Check for abnormal noise or vibration. Re-check for oil and coolant leaks with engine running. Check for proper operation of remote fan motors, thermostats, circulating pumps, and solenoid valves. Check inlet and discharge louvers for proper operation with engine running and stopped. Control Panel Operational check of illumination and safety lamps. Check electronic control panels for fault codes, notify customer of any codes that need to be addressed. Check proper operation of engine and generator instruments with generator running. Adjust governor control for optimum performance and frequency. Adjust voltage regulator for proper voltage. Inspect for excessive dirt accumulation and clean. Test emergency stop. Major PM Service - To be completed annually in August: Major PM Service items listed below and also perform all Minor PM Service listed above: Change engine oil and filters, take oil sample for analysis. Change primary and secondary fuel filters. Properly dispose of waste oil and filters. Lubricate fan drive if accessible. Lubricate governor linkage. Lubricate generator bearing. Replace inlet filter for day tank. Filter and polish fuel oil in above ground and underground storage tanks. See locations and sizes in Attachment C Perform Level 1 coolant testing Contractor will notify COR of any conditions requiring repair that are discovered during any PM. Any problem discovered because of a PM visit will be quoted/estimated separately. Upon Completion of both Monthly, Minor, and Major Service: Reset all controls to automatic. Set circuit breaker to correct position. Check that fuel valves are in correct position. Check that battery charger is on. Check that day tank controls are on. Check that Louver controls are on. Check that Jacket water heater is on. Additional Items: Cooling System Flush in Base Year. Resistive 1.5 hour load bank testing yearly in conjunction with Minor PM s. (Base + Option Years 1,3, and 4. 50% @ 30 Minutes and 75% @ 1 Hour per NFPA 110 Gen Frm 2, 3, and 4 are excluded from this requirement as they do not require load bank testing Resistive 3 hour load bank testing during Option Year 2 in conjunction with Minor PM s NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (28-AUG-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/36C24519Q0563/listing.html)
- Place of Performance
- Zip Code: 25405
- Record
- SN05421607-F 20190830/190828230022 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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