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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 29, 2019 FBO #6488
SOURCES SOUGHT

W -- Uniform Leasing and Laundering Services for the Atlanta VA Medical Center

Notice Date

8/27/2019
 

Notice Type

Synopsis
 

NAICS

812332 — Industrial Launderers
 

Contracting Office

Department of Veterans Affairs;VISN 7 Network Contracting Office;LaVista Business Park - Bldg A;2008 Weems Road;Tucker GA 30084
 

ZIP Code

30084
 

Solicitation Number

36C24719Q1032
 

Response Due

9/10/2019
 

Archive Date

11/9/2019
 

Point of Contact

404-728-7659
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SMALL BUSINESS SOURCES SOUGHT NOTICE REPRESENTING A MARKET SURVEY AND IS NOT A REQUEST FOR PROPOSALS, PROPOSAL ABSTRACTS, QUOTATIONS OR INVITATION FOR BIDS.   The Department of Veterans Affairs is conducting a sources sought to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are Service-Disabled Veteran-Owned, Veteran-Owned, Small Business, HUB Zone 8(a), Women-Owned, or small disadvantaged business concerns; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. Small businesses concerns shall be capable of providing the necessary equipment and personnel to furnish service in the volume required for all the items under this contract. Contractor shall meet all requirements of Federal, State or City codes regarding operations of this type of service. The NAICS code is 812332 (Size Standard: $38.5M) The intent of this notice is to determine the availability of qualified commercial sources technically capable of providing Uniform Leasing and Laundering Services for the Atlanta VA Medical Center. Scope of Work: The Atlanta VA Medical Center is looking for a contractor to provide a full-service Uniform Leasing Program (ULP) and to support the continuing weekly need of laundering service of customers own materials (COMS). The full-service ULP and COMS shall provide the following capabilities: Customize Uniforms - a wide selection of professional garments with high-quality performance. The ability to customize uniforms to feature personalization and agency brand. Laundry - full-service professional laundering between uses to include pressing. The contractor shall provide weekly cleaning and garment repair as needed and/or when requested. Delivery - delivery of rental uniforms includes weekly services to include pick-up of soiled uniforms, delivery of new, altered, and/or repaired uniforms in a professional matter; hung on hangers and protective covering. Alterations, Repair, and Replacements - uniforms shall be altered and repaired at contractor expense. Contractor shall maintain all uniforms with garment repairs, and/or replacement of unserviceable uniform for it to be broken, worn, torn, discolored, and/or skinks. During weekly laundering contractor must inspect returned uniforms for any necessary repairs or replacements. The uniform requirement includes a minimum of seven (7) sets per employee. Contractor must have the resources and ability to service the current 1600 employees and grow with the AVAHS increasing employee population during the duration of the contract. Contractor shall provide the seven (7) sets of uniforms per employee within 30 days or less of award. The contractor shall provide uniforms for new employees once notified of hiring within fifteen (15) days after an order has been placed. Specific Mandatory Tasks and Associated Deliverables Task One: The contractor shall provide a detailed work plan and briefing for the VA Uniform Leasing Committee, which presents the contractor's plan for performing services in accordance with the contract. Deliverable One: A detailed work plan and briefing. The plan will include: a. Auditable Inventory Control System/Procedure b. Garment Alterations, Repair & Replacement Procedures c. Weekly Pick Up From and Delivery to the Atlanta VAMC d. Participant Measurement/Fitting Process e. Ordering Procedures f. Program Launch Procedures g. Lost, Damaged, Exchange Procedures h. Renting Procedures i. Cleaning Procedures Task Two: Delivery of leased uniforms. Deliverable Two: The contractor shall deliver the leased uniforms within 90 days or less from the date of the contract award notification. Task Three: The contractor shall participate in a pre-award survey. The survey will evaluate the technical, production, and quality assurance capability to perform the scope of work. Deliverable Three: The contractor will attend a pre-award conference at the Atlanta VAMC with the Uniform Leasing Committee to assess information regarding the contractor s capabilities, evaluation of systems and procedures, uniforms quality, sizes and colors. Task Four: In the event the contractor product is discontinued the contractor must notify the CO so the Uniform Leasing Committee can select an alternative that must meet previous selection standards. Deliverable Four: The contractor shall provide the COR a written notice 60 day prior to the introduction of new uniforms into the program or the discontinuation of uniforms from the program. The contractor shall provide a calendar of events that shall take place to facilitate the introduction and/or discontinuation of uniforms. The contractor shall provide processes to effectively manage introduction of new uniform items and termination (or changes) to existing uniform garments (due to the Atlanta VAMC's needs for rapid response to changes, the contractor shall be able to state and meet response times which meet's Atlanta VAMC needs) The contractor shall present a plan for an orderly transition from the current uniforms without delay or disruption to daily operations Task Five: The contractor shall provide an inventory plan. The inventory plan addresses such issues as where the item is sourced; size and frequency of ordering inventory, and the amount of safety level maintained "in stock" (provide estimated dollar value). This forecast shall become the basis for an inventory plan for each product. The contractor shall provide an automated inventory control and management system. Deliverable Five: The contractor will provide an automated inventory management system for shipping, handling and delivery of all uniforms to Atlanta VAMC employees at their duty location: Vendor must have a scanning system to verify what was picked up and delivered. Vendor's scanner must have the ability to print a receipt on site for what was picked up for our records weekly. Vendor must provide a printout showing uniform counts of what is being pickup and delivered weekly. All shortages must be credited off the invoice on site weekly. All clothing shall be identified by an employee identification number. Task Six: The contractor shall provide a Launch Fitting (LF). The LF will begin within 10 business days from the date of the award. The LF will include measurements and sizing for each employee. The LF will take place in a designated space at the Atlanta VAMC for 10 consecutive business days with 3 shifts 24-hour coverage. In addition, a LF will be required for two clinics in the Atlanta VA Healthcare System ( Fort McPherson VA Clinic and Trinka Davis-Carrollton VA Clinic) for a two days during normal business hours. Deliverable Six: The contractor shall provide uniforms for individuals that cannot wear standard size clothing or ready available sizes. The contractor shall provide a seamstress that can take measurements and construct the required uniform. Task Seven: The contractor shall clean, repair, replace, pickup and deliver uniforms to the Atlanta VAMC and following community base outline clinics (CBOC s) on a weekly basis. Main Campus - 1670 Clairmont Road, Decatur, GA 30033 Fort McPherson Campus - 1309 Anderson Way SW, Fort McPherson, GA 30330-1096 Trinka Davis Veterans Village Clinic - 180 Martin Drive, Carrollton, GA 30117 Deliverable Seven: The contractor shall pick-up soiled uniforms, professionally launder, and deliver cleaned uniforms weekly. The professional laundry services will include professional cleaning and delivery on hangers grouped by employee s identification number. The contractor will state a timeframe within which the uniform can be delivered each week. The AVHCS and contractor will agree on a pick-up and delivery schedule and procedures. (Currently uniforms are dropped off/picked-up via a drop box every Thursday between 8:00am and 4:00pm) The shirts are to be pressed and pants to be steam tunnel finished. All garments that are picked up will be counted and identified to ensure they are returned the following week. The contractor shall proactively inspect, repair, and replace garments as needed or identified by the COR. The contractor shall provide soiled garment bins for the dirty uniforms. The contractor shall provide a cost list for cleaning and repairing garments. The contractor shall communicate with the COR on a weekly basis to evaluate service and make adjustments. The COR will determine when/if the frequency will be reduced. The Repairs/Replacements of uniforms or individual garments will include: Vendor must supply repair tags for all employees. Vendor must ensure sufficient stock of repair tags at all times All garments must be changed out with new garments every 18 - 24 month period with new garments for image and morale purposes unless damaged occurs before or requested by COR. The contracting officer (CO) will have the right to change the color and pattern of uniforms at the 18-24 month with notice to vendor. Task Eight: The contractor shall provide a uniform sizing and fitting for all required employees. Deliverable Eight: The contractor shall size and fit each AVHCS employee. All measurements shall result in professional appearance ending with the clothing fitting. Task Nine: The contractor shall provide a various style customizable uniform options. Deliverable Nine: The contractor shall provide various style and sizes in all garment options. The uniform colors will be determined at the Pre-Award Site Visit. The staff will choose from men or women's cuts, flat front style or pleated pant, and short or long sleeve shirt. Task Ten: The contractor shall have an established distribution process and a quality control/quality assurance program. The contractor shall demonstrate experience and expertise in forecasting the demand for each item in the uniform program. Deliverable Ten: Contractor shall provide Special Purpose (Protective) Clothing. Task Eleven: The contractor shall provide Special Purpose (Protective) Clothing that refers to items furnished as a safeguard against exposure to inclement weather and/or possible injury or cross infection. Protective items include all items purchased for use as protection against infection, contamination or injury to a person or damage to the normal apparel worn by the person and includes, but are not limited to: coveralls, shoes, gloves, goggles, rubber aprons, isolation gowns, masks, parkas, lab coats, aprons, etc. Items of protective clothing are not designated as either issue or allowance uniforms. SCHEDULE FOR DELIVERABLES The contractor shall complete the Delivery Date for each deliverable specified below: A post award meeting shall take place within 5 days of award. This meeting shall include a final product review and approval of first article samples before production begins. Awardee will have 10 days from date of award notification to measure and fit all required employees. Fitting must be performed on-site (Atlanta VA Medical Center) and other two clinics. Awardee will have 30 days from last day of fitting to deliver all uniforms specified in contract. The contractor will deliver all leased uniforms within 90 days or less from the date of the award notification. 2. Location of Services Provided: Atlanta VA Medical Center, 1670 Clairmont Rd. Decatur, GA 30033 3. Type of Contract: Firm Fixed Price 4. Period of Performance: Base Year: January 13, 2020 - January 12, 2021 Option Year 1: January 13, 2021 - January 12, 2022 Option Year 2: January 13, 2022 - January 12, 2023 Option Year 3: January 13, 2023 - January 12, 2024 Option Year 4: January 13, 2024 - January 12, 2025 Potential offerors having the skills, experience, professional qualifications, and capabilities necessary to perform the described requirement are invited to provide a capabilities statement via e-mail. The Capability statements shall not exceed three (3) pages and must include the following: 1) Company name and Point of Contact information (address, telephone, e-mail, web-site, etc.); 2) DUNS number and CAGE code; 3) Small Business Size/Certification (to include 8(a), HUB Zone, SDVOSB, etc.); and 4) Familiarity and product knowledge, and/or provide a Statement of Capability that demonstrates the offeror's past performance in providing this type of service Responses are due no later than September 10, 2019, 3:00PM EST, and shall be electronically submitted to: denedra.threatt@va.gov. All responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. Response is strictly voluntary; no reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests. Notice to Potential Offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov under the applicable NAICS code. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (27-AUG-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/AtlVAMC/VAMCCO80220/36C24719Q1032/listing.html)
 

Place of Performance

Address: Atlanta VAMC;1670 Clairmont Rd.;Decatur, GA 30033

Zip Code: 30033

Country: US
 

Record

SN05419769-F 20190829/190827230021 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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