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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 18, 2019 FBO #6477
SOLICITATION NOTICE

S -- FY20 New Requirement - Southeast District - Memphis Natl Cemetery - Janitorial services for administration and maintenance buildings. Subject to the availability of FY 20 funds. Attn: Tracy J. Williams, CO

Notice Date

8/16/2019
 

Notice Type

Combine Synopsis/Solicitation
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;National Cemetery Administration;Contracting Services;18434 Joplin Road;Triangle VA 22172
 

ZIP Code

22172
 

Solicitation Number

36C78619Q0462
 

Response Due

8/30/2019
 

Archive Date

10/29/2019
 

Point of Contact

tracy.williams6@va.gov
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

1 RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78619Q0462 Issue Date of Solicitation: August 16, 2019 Response Due Date: Friday, August 30, 2019 @10:00AM (Eastern) Applicable NAICS: 561720, Janitorial Services Set Aside Type: 100% Service Disabled Veteran Owned Small Business (SDVOSB) Period of Performance: October 1, 2019- September 30, 2020 with (4) 1-Year Options through September 30, 2024, if exercised Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contracting Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Memphis National Cemetery 3568 Townes Ave Memphis, TN 38122 Attachments: A Wage Determination for Shelby County, TN B Performance Work Statement (PWS) C Past Performance Questionnaire D References This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78619Q0462. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-02 Effective July 2, 2019 This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, Janitorial Services with a business size standard in dollars of $18.0 million. Description: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.   The U. S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Award. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 2:00PM, EST on August 30, 2019. Responses to this announcement will result in an IDIQ contract with task orders written against it with FOB Destination and the Government intends to make award under this announcement without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at: https://fbo.gov Department of Veterans Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract. In accordance with Veterans Affairs Acquisition Regulation (VAAR) Clause 852.219-10, Offerors understand at least 51 percent of the cost of personnel for contract performance, will be spent for employees of your business concern or employees of other eligible Service-Disabled Veteran-Owned small business concerns.   Offerors must identify in their Technical Proposal, a detailed plan of action on how compliance with this mandate will be met and maintained for the duration of this contract. PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment and supplies to provide Janitorial Services for the Memphis National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Statement of Work, Technical Specifications, Performance Incentives/Disincentives (Quality Assurance Surveillance Plan), terms and conditions contained in this solicitation. Offeror is to understand that the quantities stated in the schedule are estimates for pricing purposes only. The schedule price provided shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only.   The schedule price provided shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs).   Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. CLIN No. Supplies/Services Est. Qty Unit Unit Price Total Price 0001 Description $_________ $___________ SEE ATTACHMENT - PRICE/COST SCHEDULE Total $___________ Total Estimated Price Base and all Option periods $______________ SCOPE: The contractor shall be responsible for providing Janitorial Services at the Memphis National Cemetery. Services to be Provided: See Attachment B Statement of Work SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If your company plan to conduct a site visit of the Memphis National Cemetery, you must contact the designated point of contact below to schedule and date/time for the site visit. Site Visit Location and Date: Memphis National Cemetery, 3568 Townes Avenue, Memphis, TN 38122. Date: Wednesday, August 21st, 2019 from 9:00AM to 2;00PM, CST, Alternate Date: Thursday, August 22nd, 2019 from 9:00AM to 2:00PM, CST IMPORTANT: ALL INTERESTED OFFERORS MUST CONTACT: Mr. Randall Crow or Ms. Amanda Rhodes-Wharton, (901) 386-98311 at the Memphis National Cemetery to set up a site visit appointment. An appointment must be made in advance prior to visit. No exceptions. No site visits will be scheduled or arranged after 3:30PM, CST on Tuesday, August 20, 2019. Prospective awardees MUST be registered with the System for Award Management (SAM) at http://www.sam.gov PRIOR TO AWARD and through final payment, and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT WILL NOT BE AWARDED UNTIL SAM REGISTRATION HAS BEEN COMPLETED. SDVOSB and VOSB socio-economic categories MUST be registered within the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) PRIOR TO AWARD if selected. Responses to this Request for Quotation (RFQ) are submitted through eCMS Vendor Portal website, https://www.vendorportal.ecms@va.gov no later than 2:00PM, EST on Friday, August 30,2019. Responses to this announcement will result in a firm fixed price contract and the Government intends to make award without discussions. Questions pertaining to this announcement shall be sent via email to tracy.williams6@va.gov. All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than August 26, 2019 at 10:00AM., (Eastern). Telephone inquiries will not be accepted. Questions will not be addressed after the deadline date. To maintain procurement integrity, please do not contact the Memphis National Cemetery personnel directly with any questions pertaining to this Solicitation. All questions must be forwarded to the Contracting Officer by the designated Q&A deadline date. Offer Format and Submission Information: Offers must be submitted on company letterhead. Commercial format is encouraged. All Offer documents must be in Adobe Acrobat (.pdf) format No MS Word documents please. All Offerors shall include the following information as part of their Offer in the following VOLUMES: Company Information (VOLUME A) Legal Business/Company Name (as listed in www.sam.gov) Company Address DUNS Number Point of Contact Name Telephone number Email Address Capabilities Statement Proof of current System for Award Management (SAM) account For SDVOSB and VOSB concerns, current Vendor Information Pages (VIP) certification (CVE letter is also acceptable) One (1) signed copy of Acknowledgement of any Solicitation Amendments One (1) copy of Completed FAR Provision 52.212-3 Certifications and Representations or indicate whether contractor has completed the annual representations and certifications electronically at www.sam.gov (copy of current SAM status) One (1) copy of Technical Proposal (see FAR Provision 52.212-2 Evaluation Commercial Items) (VOLUME B) Past Performance Questionnaire (Attachment C) AND at least three (3) Past Performance References (Attachment D) for related Janitorial Services (VOLUME C) One (1) copy of Price Quote/Quote for all items in the schedule this should be a separate document in.pdf format. Pricing shall be submitted in the Price/Cost Schedule of Supplies/Services CLINs format as outlined in (VOLUME D). Offers and all supporting documentation shall be submitted via email in Adobe.pdf format, to the following email address: https://www.vendorprotal.ecms@va.gov Offer packages that do not contain all the above materials will be rejected as non-responsive. Offerors unable to submit a quote through VA eCMS Vendor Portal, may submit their quotes via email to: tracy.williams6@va.gov provided the VA eCMS Vendor Portal registration requirements have been fulfilled AND Offerors have contacted the VAAS helpdesk for assistance in their quote submission. A copy of the email correspondence with the VAAS helpdesk shall be forwarded to the Contracting Officer, Tracy Williams, at tracy.williams6@va.gov as proof of email correspondence. If a request for assistance with the VAAS helpdesk proves unsuccessful in an Offeror s ability to submit a quote prior to the closing date, via the Vendor Portal, the Offeror shall submit to the Contracting Officer correspondence that contains the date, time, and name of helpdesk representative the Offeror contacted to include the reasons why the Offeror could not submit a quote via the Portal. This document shall be submitted with the Offeror s quote. In the event an Offeror has not requested quote submission assistance from the VAAS help desk prior to the closing date, nor has submitted correspondence that identifies reasons why the Offeror could not submit a quote via Vendor Portal, the Offeror will be considered technically non-responsive and the quote, if late, will not be accepted. FYI: If after documents have been submitted, the Offeror decided to revise a document and resubmit it, the instructions in the VENDOR PORTAL GUIDE must be followed or risk all original documents being deleted. The Offeror, not the Contracting Officer, will be responsible for ensuring that a complete proposal and all Volumes have been received the Contracting Officer by the designated deadline date. Evaluation Process: The Government intends to award a Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole. Offers will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which Offer provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government. The following factors shall be used to evaluate offers: Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award. Technical Acceptability Demonstrated experience performing this requirement Demonstrated qualifications to perform services Use of Sub-Contractors Past Performance Offer Contents: -Pricing shall be submitted as requested in the Schedule of Supplies/Services. -Technical Package for Evaluation The following shall be included as part of the offeror s submission: Experience of company and subcontractors anticipated to perform work under this contract Managerial & Technical Qualifications of key personnel Qualifications of any proposed sub-contractors and the percentage of work they will be performing. Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: tracy.williams6@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work. In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the Contracting Officer. The completed list of references shall be included with the offeror s proposal submission. Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018) FAR 52.212-2 Evaluation- Commercial Items (OCT 2014) FAR 52.212-3 Offeror Representation and Certifications- Commercial Items (OCT 2018) FAR 52.216-1 Type of Contract (APR 1984) FAR 52.233-2 Service of Protest (SEP 2006) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors Offerors must complete annual representations and certifications on-line at www.sam.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018): FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Oct 2018) FAR 52.216-18 ORDERING date of award, end of POP OCT 1995 FAR 52.216-19 ORDER LIMITATIONS OCT 1995 FAR 52.216-21 REQUIREMENTS OCT 1995 FAR 52.216-22 INDEFINITE QUANTITY the last date of the POP OCT 1995 FAR 52.217-8 Option to Extend Services (Nov 1999) (30 days) FAR 52.217-9 Option to Extend the Term of the Contract (30 days) FAR 52.222-17, Non-Displacement of Qualified Workers (May 2014) FAR 52.232-19 Availability of Funds for the Next Fiscal Year APR 1984 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.252-2 Clauses Incorporated by Reference FEB 1998 VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9). End of Document NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (16-AUG-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/VANCA/VANCA/36C78619Q0462/listing.html)
 

Place of Performance

Address: 3568 Townes Avenue;Memphis, TN

Zip Code: 38122

Country: USA
 

Record

SN05408351-F 20190818/190816230042 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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