Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 08, 2019 FBO #6467
SOURCES SOUGHT

H -- SAVAHCS Health Radiation Physicist

Notice Date

8/6/2019
 

Notice Type

Synopsis
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;NCO22-Gilbert Network Contracting;777 E. Missouri, Suite 300;Phoenix AZ 85014
 

ZIP Code

85014
 

Solicitation Number

36C25819Q0402
 

Response Due

8/6/2019
 

Archive Date

10/5/2019
 

Point of Contact

Sheri Eiri, Contract Specialist
 

Small Business Set-Aside

N/A
 

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) Company Name (b) Address (c) Point of Contact (d) Phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-Owned Small Business or Large Business (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The Southern Arizona VA Health Care System (SAVAHCS), located at 3601 South 6th Avenue, Tucson, Arizona 85723 is seeking a certified Health Radiation Physicist contractor to provide quality control surveys and certifications of radiographic equipment. Performance Work Statement Radiation Services Southern Arizona Veterans Affairs Health Care System (SAVAHCS) Introduction: The Southern Arizona VA Health Care System (SAVAHCS), Sierra Vista VA Clinic, Casa Grande VA Clinic and Yuma VA Clinic have a need for continued a Radiation Physicist Services and consultation and training. The contractor shall provide quality control surveys and certifications of radiographic equipment. Equipment: 1) Two Radiography and Fluoroscopy (R&F) unit each two x-ray tubes (4) 2) Six DR rooms each one x-ray tube 3) Two Dexa Scan units each one x-ray tube 4) Two Operating Rooms (OR) units each one x-ray tube 5) One Lithotripsy unit one x-ray tube 6) One CT scanner one x-ray tube 7) One Dual Energy CT scanner- two x-ray tubes 8) One Positron Emssion Tomography (PET)/CT scanner one x-ray tube 9) One Mammo unit one x-ray tube 10) Two Cath. Labs each one x-ray tube 11) Two Angio Labs each one x-ray tube 12) Four portable x-ray units each one x-ray tube 13) Eight C-Arms each one x-ray tube 14) One Kodak 9000 3D and one Kodak 2D Extraoral Imaging Systems - each one x-ray tube 15) Nineteen Kodak 2200 each one x-ray tube 16) Three DR rooms, one each at the CBOC s: Yuma, Sierra Vista, Casa Grande- each one x-ray tube 17) One Siemens Advanto 1T MRI Scanner 18) One Siemens 3T MRI Scanner 19) Philips Skylight NM unit- one x-ray tube 20) Spectrum Dynamics D-Spect NM unit- one x-ray tube 21) GE Optima NM unit- one x-ray tube Total 67 tubes Required Services 1. Services to be Performed: Perform radiation protection surveys for the Southern Arizona VA Health Care System, Casa Grande VA Clinic, Yuma VA Clinic and Sierra Vista VA Clinic to ensure compliance with the current Nuclear Regulatory Commission (NRC), American College of Radiology (ACR), and Mammography Quality Standards Act (MQSA) requirements. Change of times or dates must be coordinated with the above-mentioned department at least one week in advance. Provide written report of results to Radiology Service/Radiation Safety Office (RSO) within five (5) working days of performance of the survey. Review and analyze radiation exposure records throughout SAVAHCS, including Nuclear Medicine Service, Radiology Service, and ancillary services which have radiation workers and provide appropriate recommendation to reduce exposure to ALARA. Provide results to Imaging Service and RSO within five (5) working days after review. To include initial testing of new and replacement x-ray imaging equipment, prior to first clinical use, as well as testing after repairs that may affect X-ray output or image quality. Perform radiation safety inspections on all imaging equipment providing final reports to Imaging Service/RSO within 5 days of completion of survey. Provide consultation for additional services as needed, i.e., safety training. Review Computed Tomography (CT) protocol optimization once a year. Provide shielding design calculations for each new or replacement x-ray imaging system. The calculations for each shall conform to National Council on Radiation Protection & Measurements (NCRP) Report No. 147 or, for dental units, NCRP Report 145 and shall be documented in a written report, which includes a to-scale diagram showing adjacent areas. Establish a skin dose program. Review the radiation safety programs at all facilities within VISN 18 for all applicable services during each site visit. Evaluate technical Quality Assurance (QA)/Quality Control (QC) program (technique charts, repeat/reject analysis, monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA of CT, monitoring of dose metrics from fluoro studies) annually. The contractor shall comply with all State and Federal rules, laws and regulations and maintain compliance with Occupational Safety and Health Administration (OSHA), The Joint Commission (TJC), ACR, Food and Drug Administration (FDA), and Mammography Quality Standards Act MQSA. The contractor shall ensure referenced equipment meets NRC/TJC compliance and all Federal and State rules, regulations and laws. 2. Radiation Survey: Contractor shall conduct quality control surveys and certifications of the radiographic equipment listed below. The Contractor shall ensure the radiographic equipment s compliance with applicable federal and state regulatory requirements, and shall include, but not be limited to, monitoring the following basic performance characteristics: A. All stationary, and mobile x-ray radiographic units, including dental units: 1) kV accuracy and reproducibility 2) Beam quality assessment (HVL) 3) Linearity of output as a function of mA and /or mAs 4) X-Ray Output 5) Tube Head leakage 6) Focal Spot Size 7) Scatter Radiation 8) Timer Accuracy 9) Reproducibility 10) Automatic exposure control performance 11) Entrance exposures for a phantom representing a standard patient and comparison to diagnostic reference levels 12) Collimation and beam alignment 13) Entrance Exposure Rate 14) Evaluation of grids for mobile radiographic units 15) Artifact Evaluation 16) For Direct Radiography (DR) radiographic systems, accuracy of exposure index B. Computed Radiography (CR): 1) Relative Sensitivity Calibration Test 2) Shading Test 3) Contrast Evaluation 4) Sharpness Test 5) Laser Jitter Test 6) Image Noise/Artifact Test 7) Primary Erasure of Imaging Plate Test 8) Accuracy of Measurement Tools/Scale Test 9) System Linearity Test 10) Exposure index (International Electrotechnical Commission (IEC) or proprietary, e.g., S Number) Calibration. C. Computed Tomography or CT Scanners: The testing shall substantially conform to the 2012 ACR Computed Tomography Quality Control Manual. The testing of dosimetry shall include verification of the accuracy of displayed patient Ionizing Radiation dose (CTDIvol) values. 1) Review of Clinical Protocols 2) Scout Prescriptions and alignment Light Accuracy 3) Image Thickness Axial Mode 4) Table Travel Accuracy 5) Radiation Beam Width 6) Low-Contrast Performance 7) Spatial Resolution 8) CT Number Accuracy 9) Artifact Evaluation 10) CT Number Uniformity 11) Dosimetry 12) Gray Level Performance of CT Acquisition Display Monitors D. Fluoroscopes (Including, Interventional Radiology/Cardiac Catherization Lab, Electrophysiology (Ep) Lab, And Mobile C-Arms): 1) kVp accuracy and reproducibility 2) Beam Quality 3) Linearity 4) Reproducibility 5) Automatic exposure rate control performance 6) Fluoroscopy output (exposure rate or dose rate) for a phantom representing a standard patient 7) Fluoroscopy maximum dose rate 8) Collimator alignment 9) Safety evaluation 10) Cine output exposure rate or dose rate for a standard patient and maximum rate 11) High contrast spatial resolution 12) Low contrast spatial resolution 13) Image artifacts 14) Display monitor performance 15) Accuracy of indicated radiation doses metrics (air kerma at the reference point and Kerma Area Product (KAP)) Output for a phantom representing a standard patient and maximal output shall be measured for a variety of modes (continuous and pulsed, normal and mag modes, high dose rate mode, image recording modes, etc.). These shall include modes commonly used clinically. The report shall state the modes used for each measurement. For each C-arm fluoroscope, these data shall be placed in a table suitable for the operators of the fluoroscope. E. Mammography: Ensures that facility is compliant with ACR, FDA, MQSA and Veterans Health Administration (VHA) standards. The federal MQSA exempts the VA from the requirements of the act. However, Public Law 104-262 requires VHA mammography facilities to meet the basic requirements of the MQSA. The VHA requirements are contained in VHA Handbook 1105.03, Mammography Program Procedures and Standards. Documentation must be current and on site to ensure FDA/ACR compliance (Continuing Medical Education (CME), surveyed facilities with mammography, etc.). Inspections of digital mammography equipment must comply with the latest requirements posted on the ACR website for the manufacturer of the unit being inspected. Inspection items may include: 1) Mammographic Unit Assembly Evaluation 2) Collimation assessment 3) Artifact evaluation 4) kVp accuracy and reproducibility 5) Beam quality assessment HVL measurements 6) Evaluation of system resolution 7) Automatic Exposure Control (AEC) function performance 8) Breast entrance exposure, AEC reproducibility and average glandular dose 9) Radiation output rate 10) Phantom image quality evaluation 11) Signal to noise ratio and contrast to noise ratio measurements 12) Viewbox luminance and room illuminance 13) Review workstation (RWS) tests F. For Magnetic Resonance Imaging (MRI): Perform initial survey/inspection and yearly review of MRI unit ensuring that unit meets ACR requirements to meet accreditation by the ACR. 1) Magnetic field homogeneity 2) Geometric accuracy 3) Inter-slice Radio Frequency (RF) interference 4) Slice position accuracy 5) High contrast resolution 6) RF coil performance a. Volume coils signal to noise ratio b. Volume coils image uniformity c. Volume coils ghosting ratio d. Phased array coils signal to noise ratio e. Surface coils signal to noise ratio 7) Slice thickness accuracy 8) Low contrast detectability 9) Soft copy displays 10) Technologist s QC program 11) Site phantom inventory 12) Site RF coil inventory G. For all Bureau of Radiological Health (BRH) compliance tests, documentation of measured values used to certify compliance shall be provided. H. Furnish a follow-up inspection to verify compliance of any necessary corrective action performed to correct deficiencies found. I. Furnish a measured skin entrance dose (in mR or mrem) for each x-ray tube tested using typical technique for the unit under typical tests. J. Furnish radiation dose rate for each mode of operation for typical prolonged fluoroscopically guided invasive procedures performed on fluoro units. K. Survey shall be conducted once per calendar year with the intervals between annual inspections not to exceed 14 months as scheduled at mutually agreed upon times between the Imaging Service/RSO and the contractor. Time of inspection is to be coordinated with the Imaging Service/RSO. Any equipment that is under repair at the time of inspection shall be scheduled for a later inspection at no additional expense to the Government. The annual written report is to be completed and submitted during the month of September for the base and option years of the contract, if the Government exercises the renewal option period. Key Personnel All work shall commence within one week after receipt of telephonic, written or verbal notification and will proceed progressively without undue delay. All work shall be performed by competent physicists, experienced and qualified to work on the specific equipment, as described in the paragraph entitled Qualified Personnel. All work performed shall be in accordance with established commercial practices. Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance. No substitutions of key personnel shall be made during the initial 90 days of contract performance unless the key person leaves the employ of the company All Radiation Physicists performing services under this contract shall be board certified or board eligible. Board Certified - certification from one of the following: American Board of Radiology, American Board of Medical Physics or American Board of Health Physics. Board Eligible shall provide all of the following documentation: Must have passed the ABR Medical Physics Part 1 Exam (general and clinical). Must have completed a Commission on Accreditation of Medical Physics Education Program (CAMPE)- Accredited Residency. Must also provide documentation of current employment as a medical physicist. Certification must be maintained throughout the contract performance period. Personnel must have 2-5 years experience in Hospital Medical Physics. Contractor shall provide copies of certifications of all personnel working on this contract. Management, Supervision and Training: Contractor shall be responsible for supervising the daily services of their personnel provided under this Contract; and shall provide and document orientation and training programs for all employees regarding safety, equipment management, and patient confidentiality appropriate to the service provided. The Contractor shall have written policies and procedures regarding staff credentials. Contractor shall provide orientation to designated staff to agency policy and procedures. Updates and refreshers shall be provided upon request and when policy, procedures, or processes change. Contractor shall complete background investigations to ensure that employees do not have a record of criminal offenses or substantiated incidents of patient abuse; and, if required to perform their duties, employees are properly licensed and insured to operate motor vehicles. Quality Control: The Contractor shall develop a Quality Control Plan which will provide the Contractor s strategy for monitoring performance internally, providing performance information to the Government, and reporting in compliance with the Performance Work Statement. Within the Quality Control Plan, the Contractor shall propose and maintain an established reporting system to promptly notify VA of any problems, issues, risks, or concerns with workflow performance, programmatic improvement, security, and schedule adherence. Quality control is the exclusive responsibility of the Contractor. The work performed under this contract shall be subject to evaluation by the Contracting Officer s Representative (COR) in accordance with the contract terms and conditions. Conformance: The contractor shall comply with all State and Federal rules, laws and regulations and maintain compliance with Occupational Safety and Health Administration (OSHA), The Joint Commission (TJC), ACR, Food and Drug Administration (FDA), and MQSA. Hours of Coverage and Holidays: Normal hours of coverage are Monday through Friday from 8:00 am to 4:30 pm Arizona time (no daylight savings). All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR or his/her designee. Federal Holidays observed are: New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day Any other day specifically declared by the President of the United States to be a Federal Holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. Identification, Parking, Smoking, and VA Regulations: The Contractor's FSEs shall wear visible identification issued by SAVAHCS and/or VA Clinic Police Section at all times while on the premises of SAVAHCS and/or VA Clinic. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. SAVAHCS or VA Clinic will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at SAVAHCS or VA Clinic. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Information Security: In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected. Other Pertinent Information: Delivery of preventative maintenance shall be coordinated through the Chief of Imaging Services at: Southern Arizona VA Health Care System (678) 3601 S. 6th Avenue Tucson, AZ 85723 TBD Sierra Vista VA Clinic 101 N. Coronado Drive, Suite A Sierra Vista, AZ 85635 Casa Grande VA Clinic 1876 E. Sabin Driver, Suite 1 Casa Grande, AZ 85122 Yuma VA Clinic 3111 S. 4th Avenue Yuma, AZ 85364 Check-in procedure: Contractor's representatives shall report to the Radiology Department Chief Radiologic Technologist or designee prior to starting and completing all services. In order to certify payment requests, the representative must leave with the Chief Radiologic Technologist a complete report of the type of services rendered. Period of Performance: NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (06-AUG-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/36C25819Q0402/listing.html)
 

Place of Performance

Address: Southern Arizona VA Health Care System;3601 S. 6th Avenue;Tucson, Arizona

Zip Code: 85723-0001

Country: United States
 

Record

SN05393966-F 20190808/190806230022 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |