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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 04, 2019 FBO #6463
SOLICITATION NOTICE

Q -- Title: RENAL PATHOLOGY CONSULTATION SERVICES (VA-19-00063074)

Notice Date

8/2/2019
 

Notice Type

Combine Synopsis/Solicitation
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;NY Harbor Healthcare System;423 East 23rd Street;Bronx NY 10468-3904
 

ZIP Code

10010
 

Solicitation Number

36C24219Q1046
 

Response Due

8/19/2019
 

Archive Date

11/26/2019
 

Point of Contact

Monique.Paltan@va.gov
 

Small Business Set-Aside

N/A
 

Description

COMBINED SYNOPSIS/SOLICITATION RENAL PATHOLOGY CONSULTATION SERVICES, VA NEW JERSEY HEALTH CARE SYSTEM (EAST ORANGE CAMPUS) (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Part 13 - Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24219Q1046. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02. (iv) This procurement is being issued as unrestricted open market solicitation. The North American Industry Classification System (NAICS) code is 621511 Medical Laboratories with a small business size standard of $32.5 Million. (v) The Contractor shall provide pricing to provide Renal Pathology Consultation Services with interpretation of results. Table is optional. Contractor can use their own pricing table, but must ensure each Option Period is priced separately. See table below: PRICING FOR: RENAL PATHOLOGY CONSULTATION SERVICES Line Item DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE 0001 Base Year: Provide light microscopy, electron microscopy, immunohistochemical staining, special stains and immunofluorescence staining. Evaluate of all medical renal diseases and renal transplantation pathology. Routine light microscopic interpretation with immunofluorescence, special stains, and electron microscopy. 25 Each Total Base Year: 1001 Option Year 1: Provide light microscopy, electron microscopy, immunohistochemical staining, special stains and immunofluorescence staining. Evaluate of all medical renal diseases and renal transplantation pathology. Routine light microscopic interpretation with immunofluorescence, special stains, and electron microscopy. 25 Each Total Option Year 1: 2001 Option Year 2: Provide light microscopy, electron microscopy, immunohistochemical staining, special stains and immunofluorescence staining. Evaluate of all medical renal diseases and renal transplantation pathology. Routine light microscopic interpretation with immunofluorescence, special stains, and electron microscopy. 25 Each Total Option Year 2: Base and All Options Total: (vi) Description of requirement STATEMENT OF WORK RENAL PATHOLOGY CONSULTATION SERVICES BACKGROUND: VA New Jersey Health Care System (East Orange Campus) is seeking annual services for Renal Pathology Consultation that includes light microscopy, electron microscopy, immunohistochemical staining, immunofluorescence staining, special stains, a professional opinion and a final report. The services shall include personnel, materials, facilities, supplies and all other services and items necessary to perform testing of renal biopsies, as well as interpretation of the results. PLACE OF PERFORMANCE: Veterans Affairs New Jersey Health Care System East Orange Campus Pathology & Laboratory Medicine Services Mail Code 113 385 Tremont Avenue, East Orange, NJ 07018 SCOPE: SPECIMEN TESTING SERVICES: The Contractor shall provide the following services on twenty five (25) renal pathology specimens per contract period: light microscopy, electron microscopy, immunohistochemical staining, special stains and immunofluorescence staining. B. The contractor shall evaluate of all medical renal diseases and renal transplantation pathology. Routine light microscopic interpretation with immunofluorescence, special stains, and electron microscopy. The findings shall be integrated into the final report and correlated with the clinical information. Telephone consultation within 24 hours of receiving the specimen, as well as preliminary findings must be reported to the nephrologist. C. The Contractor shall provide a final report that includes a professional opinion and the following information: The veteran s name. The veteran s identification number, e.g. social security number. Patient location, e.g., inpatient ward, outpatient. Name of the submitting facility, e.g., EOVAMC. Government laboratory accession number. Reference labs accession number. The name of physician who collected the specimen. The type of specimen received. Name of test ordered. Date and time the specimen was collected. Date and time specimen were received at the Contractor s lab. Date the test was performed. Date and time the test was completed. Name and address of testing laboratory. Results of specimen testing including any interpretation and/or analysis of the test results. Name of the individual providing the final professional report. Outline of testing protocols and reference ranges. Abnormal results shall be flagged. Comments related to the specimen testing as deemed relevant to the validity of and/or interpretation of the test results. Specimen inadequacy must be reported with documentation supporting unsuitability for testing. TRANSPORTATION SERVICES FOR REFERENCE TESTING SPECIMEN: Contractor shall provide transportation of primarily biomedical materials that include patient specimens originating from Government facilities and destined to the contracted commercial reference laboratory.   These items are classified as Hazard Materials Class 6, Division 6.2 and are defined in 49 CFR Part 173.134 as those materials that contain or could contain etiologic agents.   Transportation shall be done in such a manner that the safety and integrity of the biomedical material is maintained.   Routine transportation services shall occur on an as needed basis, approximately once per week, from the VA New Jersey Health Care System. Contractor shall supply kits including all necessary packaging for mailing specimens.  The specimen will be shipped to the contractor s testing facility via UPS or FedEx, Monday through Friday during normal business hours. If it is medically necessary for emergency, specimens will be shipped to the contractor s testing facility via UPS or FedEx over the weekend. Contractor shall provide all necessary supplies for biomedical materials to be transported from the originating facility to the Contractor s laboratory.   These supplies shall include, but may not be limited to: Shipping and packaging containers.   Packing material must be capable of maintaining temperature requirements for specimens until they reach the Contractor s laboratory. Required labels and packaging materials for shipping specimens via courier that are infectious, or etiologic agents, in accordance with appropriate requirements of 42 CFR Part 72, 49 CFR Parts 171 and 173, and the Dangerous Goods Regulations of the International Air Transport Association (IATA) consistent with current regulatory updates. Test request forms preprinted with the appropriate Shipping Section details and account information. The Contractor shall comply with the Joint Commission (JC), the College of American Pathologists (CAP), the Clinical Laboratory Improvement Amendments (CLIA) and all Federal, State, and local laws applicable to the performance of work including the Food and Drug Administration (FDA). The Contractor shall provide a copy of their current College of American Pathologists Accreditation (CAP) Certificate and their current Clinical Laboratory Improvement Amendments (CLIA) certificate. The Contractor must have at least two (2) fellowship trained renal pathologists available to provide services covered under this requirement. Each renal pathologist working under this contract must have an active state medical license and be currently certified in Anatomical Pathology by the American Board of Pathology. The contractor must provide a copy of each renal pathologist s active medical license, board certification, renal pathology fellowship certificate and current curriculum vitae. Each renal pathologist must maintain their active state medical license and board certification when providing services under this contract. If the renal pathologist has a lapse in their state medical license or Anatomical Pathology certification by the American Board of Pathology, the pathologist must not provide services under this contract. The contractor shall notify the Veterans Affairs New Jersey Health Care System if a new renal pathologist is added to the list of pathologists providing pathological interpretations. The contractor shall provide an updated copy of the pathologist s curriculum vitae, a copy of the new renal pathologist s active state medical license, current board certification and renal fellowship certificate 4 weeks before the pathologist provides services under this contract. The East Orange VAMC Pathology & Laboratory Medicine Service will review the credentials submitted, determine the suitability of the applicant and issue a written statement accepting or rejecting the pathologist for service on this contract within 2 weeks of receipt of the documents. The Contractor will send the Final Report to the East Orange VAMC Pathology & Laboratory Medicine Service by a traceable method and fax or e-mail a copy to the East Orange VAMC Pathology & Laboratory Medicine Service within 24 hours of completion of the final report. If the Contractor offers on-line reporting and wishes to offer this method of reporting in addition to the mail, e-mail and FAX service, this is acceptable. The Contractor will be responsible for typographic errors and is required to make changes within 24 hours of notification. The Contractor will provide a CD with electron microscopy images and immunofluorescence images for each case in a timely manner to the East Orange VAMC Pathology & Laboratory Medicine Service. The contractor will send the CDs to the East Orange VAMC by a traceable method. The Contractor must return the specimens/slides in a timely manner to the Administration Office of the East Orange VAMC Pathology & Laboratory Medicine Service. The Contractor shall provide a point-of-contact client service representative that can be reached by phone and by electronic mail. New medical testing shall not be introduced without prior approval of the Contracting Officer and Contracting Officer's Representative (COR). The VAMC will only pay for services stipulated in the contract. The contractor is responsible for any charges that are not stipulated in this contract. The VAMC will not pay for services provided outside of the contract unless approved in writing by the Contracting Officer via Modification before the test is performed. The Contractor shall provide single-site (one lab) in-house specimen testing. Specimens must not be sent from the Contractor s lab to another reference lab. The Contractor will monitor turn-around-time of each final report. The turn-around-time measurement begins when the Contractor receives the specimen and ends when the final report is submitted to the East Orange VAMC, Pathology & Laboratory Medicine Service. The Contractor will submit an estimated turn-around-time of the specimen (Renal or Kidney Biopsy) received at contractor s testing laboratory. All records generated during the performance of the contract are considered Government records and shall be turned over to the Government upon termination of the Contract. HIPAA COMPLIANCE: The Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs. PERIOD OF PERFORMANCE: The Base Period of Performance will be 9/1/19 to 8/31/20 with the provision of two (2) Option Years. Contracting Office Address: VISN 2 Network Contracting Office - Manhattan 423 East 23rd Street New York, NY 10010 (vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance. Place of Performance Veterans Affairs New Jersey Health Care System East Orange Campus Pathology & Laboratory Medicine Services Mail Code 113 385 Tremont Avenue, East Orange, NJ 07018 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference: solicitation number for this requirement as 36C24219Q1046 Name, address and telephone number of offeror Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete. Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete. Acknowledgement of any solicitation amendments Past performance information A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration. The following provisions are included as addenda to FAR 52.212-1: 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.217-5 Evaluation of Options (JUL 1990) 852.209-70 Organizational Conflicts of Interest (JAN 2008) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition. (a)Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria: Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the SOW. The contractor must be able to supply a copy of their current College of American Pathologist Accreditation (CAP) Certificate and their current Clinical Laboratory Improvement Amendments (CLIA) Certificate. Contractor must provide a copy of each renal pathologist s active medical license, board certification, renal pathology fellowship certificate and current curriculum vitae. Contractor must provide evidences of past experience in performing similar tasks. Contractor must provide documentation of prior or current contract of similar scope with contact information for references. (2) Past performance - Contractor must provide three references for contract of similar scope and magnitude to be evaluated. The contractors Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor. (3) Price - The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70 Commercial Advertising (JAN 2008) 852.232-72 Electronic Submission of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984) 852.270-1 Representatives of Contracting Officers (JAN 2008) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (Jul 2013) 52.222-3 Convict Labor (June 2003) 52.222-17 Nondisplacement of Qualified Workers (MAY 2014) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.224-3 Privacy Training (JAN 2017) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (xiii) The Service Contract Act of 1965 does not apply to this procurement. (xiv) N/A (xv) This is an unrestricted open-market combined synopsis/solicitation for Renal Pathology Consultation Services at the New Jersey VA Health Care System as defined herein.    The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 14:00 PM EST, Monday, August 19, 2019. The government shall only accept electronic submissions via email, please send all quotations to Monique.Paltan@va.gov. RFI s will not be accepted after Monday, August 19, 2019 at 14:00 PM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). (xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Monique Paltan, Contracting Specialist, 212-686-7500 Ext 6090; Monique.Paltan@va.gov NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (02-AUG-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24219Q1046/listing.html)
 

Place of Performance

Address: Veterans Affairs New Jersey Health Care System;East Orange Campus;Pathology & Laboratory Medicine Services;385 Tremont Avenue;East Orange, NJ

Zip Code: 07018

Country: USA
 

Record

SN05391016-F 20190804/190802230031 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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