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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 18, 2019 FBO #6446
SOLICITATION NOTICE

J -- P&M for PINPOINT and LUNA Fluorescence Imaging Systems

Notice Date
7/16/2019
 
Notice Type
Combine Synopsis/Solicitation
 
NAICS
339112 — Surgical and Medical Instrument Manufacturing
 
Contracting Office
Contracting Office (90C);Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 
ZIP Code
29403-5799
 
Solicitation Number
36C24719Q0592
 
Response Due
7/5/2019
 
Archive Date
10/12/2019
 
Point of Contact
Charleston, SC 29403-5799
 
Small Business Set-Aside
Service-Disabled Veteran-Owned Small Business
 
Description
Attachment 2: Combined Synopsis/Solicitation for Commercial Items VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 Revision 01 Date: 01/08/18 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24719Q0592 Posted Date: 07/16/2019 Original Response Date: 07/25/2019 Current Response Date: 07/25/2019 Product or Service Code: J065 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 339112 Contracting Office Address NCO 7 Contracting Office Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee St Charleston, SC 29403-5799 Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The HTM Department at the Ralph H Johnson VA Medical Center, 109 Bee Street, Charleston, SC is seeking to procure preventive maintenance and repair service for the PINPOINT and LUNA Fluorescence Imaging Systems. This requirement is for a base year and two (2) one-year option periods. Offerors are therefore asked to completed Price/Cost Schedule-Item Information for each period of performance in their response, and to include a Grand Total for Base Year and 2 one-year Option Periods. PRICE/COST SCHEDULE-ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Full service and maintenance for LUNA Fluorescence Angiography System with SPY-QCM EE#185229, S/N LU 14040088. PN# LU3000. 1.00 YR _________________ _________________ Contract Period: Base POP Begin: 08-15-2019 POP End: 08-14-2020 0002 Full Service and Maintenance of Video Processor/Illuminator VPI (EE#185959, S/N PI14050178, PN# PC9001. 1.00 YR _________________ _________________ Contract Period: Base POP Begin: 08-15-2019 POP End: 08-14-2020 0003 Full Service and maintenance of Pinpoint S1 Camera (S/N PC134010160 and PC14160362, PN#PC9002). 1.00 YR _________________ _________________ Contract Period: Base POP Begin: 08-15-2019 POP End: 08-14-2020 0004 Full service and maintenance of Pinpoint Laparoscope-10mm, Standard, 0 with wolf and storz (S/N B2038, B2064, PN# SC9104). 1.00 YR _________________ _________________ Contract Period: Base POP Begin: 08-15-2019 POP End: 08-14-2020 0005 Full service and maintenance of Pinpoint Laparoscope-10mm, Standard, 30 with wolf and storz (S/N A7952, A9758, PN# SC9104). 1.00 YR _________________ _________________ Contract Period: Base POP Begin: 08-15-2019 POP End: 08-14-2020 1001 Full service and maintenance for LUNA Fluorescence Angiography System with SPY-QCM EE#185229, S/N LU 1404008 8. PN# LU3000. 1.00 YR _________________ _________________ Contract Period: Option 1 POP Begin: 08-15-2020 POP End: 08-14-2021 1002 Full Service and Maintenance of Video Processor/Illuminator VPI (EE#185959, S/N PI14050178, PN# PC9001 1.00 YR _________________ _________________ Contract Period: Option 1 POP Begin: 08-15-2020 POP End: 08-14-2021 1003 Full Service and maintenance of Pinpoint S1 Camera (S/N PC134010160 and PC14160362, PN#PC9002). 1.00 YR _________________ _________________ Contract Period: Option 1 POP Begin: 08-15-2020 POP End: 08-14-2021 1004 Full service and maintenance of Pinpoint Laparoscope-10mm, Standard, 0 with wolf and storz (S/N B2038, B2064, PN# SC9104). 1.00 YR _________________ _________________ Contract Period: Option 1 POP Begin: 08-15-2020 POP End: 08-14-2021 1005 Full service and maintenance of Pinpoint Laparoscope-10mm, Standard, 30 with wolf and storz (S/N A7952, A9758, PN# 1.00 YR _________________ _________________ SC9104). Contract Period: Option 1 POP Begin: 08-15-2020 POP End: 08-14-2021 2001 Full service and maintenance for LUNA Fluorescence Angiography System with SPY-QCM EE#185229, S/N LU 14040088. PN# LU3000 1.00 YR _________________ _________________ Contract Period: Option 2 POP Begin: 08-15-2021 POP End: 08-14-2022 2002 Full Service and Maintenance of Video Processor/Illuminator VPI (EE#185959, S/N PI14050178, PN# PC9001 1.00 YR _________________ _________________ Contract Period: Option 2 POP Begin: 08-15-2021 POP End: 08-14-2022 2003 Full Service and maintenance of Pinpoint S1 Camera (S/N PC134010160 and PC14160362, PN#PC9002). 1.00 YR _________________ _________________ Contract Period: Option 2 POP Begin: 08-15-2021 POP End: 08-14-2022 2004 Full service and maintenance of Pinpoint Laparoscope-10mm, Standard, 0 with wolf and storz (S/N B2038, B2064, PN# SC9104). 1.00 YR _________________ _________________ Contract Period: Option 2 POP Begin: 08-15-2021 POP End: 08-14-2022 2005 Full service and maintenance of Pinpoint Laparoscope-10mm, Standard, 30 with wolf and storz (S/N A7952, A9758, PN# SC9104). 1.00 YR _________________ _________________ Contract Period: Option 2 POP Begin: 08-15-2021 POP End: 08-14-2022 GRAND TOTAL __________________ All interested companies shall provide quotation(s) for the following service: STATEMENT OF WORK Service and Maintenance Agreement Novadaq PINPOINT and LUNA Fluorescence Imaging Systems, EE# 185959 and EE# 185229 SERVICE AGREEMENT COVERAGE Vendor shall provide all the necessary parts, labor and travel expenses to deliver the following services: Remedial Maintenance: Full repair service and one preventive maintenance service on the Novadaq equipment and unlimited phone support upon request by the VA Biomedical Engineering Department under the contract period. Replacement Parts: Vendor shall supply all necessary parts at its own expense as deemed necessary by vendor and VA. All parts will be new, guaranteed OEM parts that comply with applicable performance and reliability specifications. Specialty Items: Broken endoscopes shall be replaced by the vendor within 36 hours of notification. There shall be no additional cost for repair of a broken laparoscope. The following items are covered in the terms of this agreement: PINPOINT Endoscopic Fluorescence Imaging System VPI (SN PI14050178), Cart (SN PV14200026), Cameras (SN PC13410160 and PC14160362), and Scopes (SN B2038, B2064, A7952, A9758) LUNA Fluorescence Angiography System LUNA (SN LU14040088) Response time: Telephone support shall be provided by the vendor within four hours of receipt of a call. On-site support for service requests shall be provided by the vendor within twenty-four hours of receipt of a call. INFORMATION SECURITY: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce s National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST s Web site at: http://checklists.nist.gov To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in VA Information and Information System Security/Privacy Requirements for IT Contracts located at the following Web site: http://www.iprm.oit.va.gov/Security_and_Privacy_Requirements_for_Contractors.asp INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE: For information systems that are hosted, operated, maintained, or used on behalf of VA at non-VA facilities, contractors/subcontractors are fully responsible and accountable for ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and privacy directives and handbooks. This includes conducting compliant risk assessments, routine vulnerability scanning, system patching and change management procedures, and the completion of an acceptable contingency plan for each system. The contractor s security control procedures must be equivalent, to those procedures used to secure VA systems. A Privacy Impact Assessment (PIA) must also be provided to the COR and approved by VA Privacy Service prior to operational approval. All external Internet connections to VA s network involving VA information must be reviewed and approved by VA prior to implementation. All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor or any person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination of the contract. Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are: Vendor must accept the system without the drive; VA s initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. REMOTE ACCESS: Vendor must comply with all VA Office of Information and Technology security requirements. Vendor must contact Biomedical Engineering before accessing the system remotely. REPORTING: For repairs or services that will be performed during normal working hours, the Contractor s repairman must report to the Biomedical Engineering Section, G200 or by telephone at 843-789-7396, and while on station an identification badge shall be worn at all times. During the repair process, once the problem is identified, the vendor shall notify VA Biomedical Engineering before replacement parts are installed. After all work is completed, the contactor s repairman must again report by telephone to the Biomedical Engineering Section and provide a complete report of services or repairs performed for each item of equipment and must also include a listing of replacement parts, when applicable. NOTE: Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the Biomedical Engineering Section as required above. PERFORMANCE: The Contractor must respond to service calls within one (4) hour of notification and be on-station within four (24) hours. Competent personnel who are experienced and qualified to work on the specific equipment must perform all work. All work performed shall be accomplished in accordance with the manufacturer s instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc., required to keep the equipment in operating condition. Contractor s maintenance of the equipment must satisfy all requirements as set forth by NFPA and JCAHO. HOURS OF WORK: This contract is a full-service contract to include all necessary service calls, five (5) days per week, between the hours of 8:00 AM and 5:00 PM, Monday through Friday, excluding Federal Holidays. ADDITIONAL SERVICES: The Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least one (1) day before the contract expiration date. All changes, updates or retrofits made on any component or system shall be annotated on station equipment manuals and records. Services also include recording all routine work; corrections and repair work in the equipment log. AUTHORIZED SERVICES: Only those services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the Contracting Officer or his/her designee must be advised of the reason for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services or repairs and reimbursement will not be made unless this prior authorization is obtained. DISCONTINUANCE OF SERVICE: The Government reserves the right to terminate service on a particular machine meeting replacement criterion upon thirty (30) days written notice to the Contractor with payment to be prorated. TEST EQUIPMENT: The VA Medical Center will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within. SPECIAL CONTRACT REQUIREMENTS: Vendor must follow all Department of Veterans Affairs, Joint Commission, OSHA, and NFPA regulations when working on VA equipment. CONTRACTOR SUBMITTALS: Within fifteen calendar days after award date, but not later than performance of the first servicing of equipment, the Contractor will furnish two (2) copies of its preventive maintenance procedures manual which will be used during the preventive maintenance services of this contract to the Contracting Officer. These manuals are required by the Government as a condition of the facility s JCAHO accreditation and must be received before any invoice can be certified for payment. SERVICE CONTRACTS: Bidder shall provide in the space provided below, the name, location, and telephone number of the office where service calls are to be placed: OBSELETE MACHINES: Services under a resulting contract will not cover obsolete machines where parts for such obsolete machines are not available under the original manufacturer s commercial price list, unless mutually agreed to by the Contracting Officer and the Contractor. ORDERS: The Contractor s repairman will report to the office of the Contracting Officer s Representative (COR) prior to start of work and after completing the services required during that call. Services to be rendered will be directed by the COR and any changes must receive concurrence of the Contracting Officer and/or the COR. -------END OF STATEMENT OF WORK------ The estimated Performance Period is as follows: Base Year: 08-15-2019 through 08-14-2020 Option Year 1: 08-15-2020 through 08-14-2021 Option Year 2: 08-15-2021 through 08-15-2022 Place of Performance Address: Department of Veterans Affairs Ralph H. Johnson VA Medical 109 Bee Street Charleston, South Carolina Postal Code: 29403-5799 Country: UNITED STATES Award shall be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability factor meeting or exceeding the requirement (2) past performance, and (3) price. Nonprice factors will be rated on an Acceptable/Unacceptable basis. Failure to meet any of the requirements will result in a Unacceptable rating and eliminate the offeror from further consideration for contract award. To be eligible for award, an offer must be rated no less than acceptable in the non-price factors. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: Technical Capabilities: Offeror will describe and provide information on their company s ability to provide the required services per the Statement of Work and meet all required performance standards as it relates to preventive maintenance and repair service for the PINPOINT and LUNA Fluorescence Imaging Systems. The offeror shall provide a narrative on the overall technical approach methods and procedures used to meet the requirements identified in the Statement of Work. This narrative should provide evidence that the offeror understands the objectives that the contract intends to meet, the nature of the required work and the level of effort necessary to accomplish all the work. Past Performance: Offeror must provide three (3) or more references of work, similar in scope, volume, magnitude and complexity for preventive maintenance and repair service for the PINPOINT and LUNA Fluorescence Imaging Systems as detailed in the Statement of Work. References must include contact information; brief description of the work completed, and contract # (if relevant). References may be checked by the Contracting Officer to ensure offer can perform the required services as outlined in the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Price: Offeror shall complete the Price/Cost Schedule in Section (vii), with offerors proposed contract line item prices inserted in appropriate spaces. The Government will evaluate offers for award purposes by adding the total of all CLIN prices to ensure that pricing is complete. Price, including all Option Periods, will be evaluated for fair and reasonableness in accordance with FAR 12.209. Pricing should be considered FOB DESTINATION, and MUST be good for 180 calendar days after close of solicitation. (End of Evaluation Criteria) The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items October 2018 FAR 52.212-3, Offerors Representations and Certifications Commercial Items October 2018 Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items October 2018. The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.204-18, 52.217-8, 52.217-9, VAAR 852.203-70, VAAR 852.219-10, VAAR 852.232-72 and VAAR 852.237-70. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders May 2019. The following subparagraphs of FAR 52.212-5 are applicable: 52.204 10, 52.209-6, 52.219-6, 52.219-27, 52.219-28, 52.219-28, 52.222-3, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-41, 2.222-42, 52.222-43, 52.222-55, 52.223-18, 52.225-1, 52.225-13, 52.232-33, and 52.232-34. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition. All quoters shall submit the following: Submitted offers shall not exceed 25 single-sided pages and any pages beyond this amount will be removed and not evaluated. Files should be sent in PDF format and no larger than 10MB or they may be automatically rejected by the server. The Government is not responsible for rejected e-mails that exceed the e-mail capacity. All quotations submit shall include the Solicitation Number and Title in the subject line of the email. This is an open-market combined synopsis/solicitation for services as defined herein.    The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 4:00pm (EST) on July 25, 2019. Offerors must be submitted via email to the Contract Specialist (CS), Cassandra Miller at Cassandra.miller@va.gov. ONLY ELECTRONIC MAIL (EMAIL) OFFERS WILL BE ACCEPTED. Hand deliveries or facsimile will not be accepted. Telephone responses will NOT be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail no later than July 22, 2019 at 4:00 pm (EST) to Cassandra Miller, Contract Specialist (CS) at Cassandra.Miller@va.gov. No questions received after this date will be answered. Telephone or faxed questions will not be answered. ONLY ELECTRONIC MAIL (EMAIL) QUESTIONS WILL BE ANSWERED. The solicitation number must be identified on all submitted questions. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response. Point of Contact Cassandra Miller Contract Specialist, NCO 7 Contracting Office (90) Ralph H Johnson VA Medical Center Department of Veterans Affairs 109 Bee Street Charleston, SC 29403-5799 (843) 789-6391 Cassandra.Miller@va.gov ATTACHMENT: WAGE DETERRMINATION Wage Determination No.: 2015-4427 Revision No.: 11 Date Of Last Revision: 06/04/2019 NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (16-JUL-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 
Web Link
Link To Document
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/36C24719Q0592/listing.html)
 
Place of Performance
Address: Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;Attn: HTM;109 Bee Street;Charleston, SC
Zip Code: 29403-5799
Country: USA
 
Record
SN05371361-F 20190718/190716230031 (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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