SOURCES SOUGHT
J -- Copy of PMR Elevator Service Contract GVSM VAMC, Jackson, MS
- Notice Date
- 5/8/2019
- Notice Type
- Synopsis
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
- ZIP Code
- 39216
- Solicitation Number
- 36C25619Q0830
- Response Due
- 5/13/2019
- Archive Date
- 6/12/2019
- Point of Contact
- 601-206-6955
- Small Business Set-Aside
- N/A
- Description
- Sources Sought Notice: DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions shall be submitted by email to Jennifer.adams7@va.gov. Provide only the requested information below. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS CODE : 811310 Commercial and Industrial Machinery (except Automotive and Electronic) Repair and Maintenance. PRODUCT/SERVICE CODE: J099 Main/Repair/Rebuild of Equipment Miscellaneous. The size standard is $7.5M. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the GSA or FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors must respond to the solicitation announcement in addition to responding to this sources sought announcement. Please read the PWS carefully before responding to this RFI. Period of Performance: Base plus two (2) Option Years. SPECIFIED REQUIREMENT: Network Contracting Office 16 (NCO16) is seeking sources for a potential contractor to perform the following type of service for preventative maintenance and repair (PM&R) elevator service (see attached PWS listed below for details). PERFORMANCE WORK STATEMENT ELEVATORS/DUMBWAITERS The contractor shall provide preventive maintenance and repair services to 17 elevators, 2 cart lifts and 3 dumbwaiters located at this facility, in accordance with the terms and conditions stated within this Performance Work Statement (PWS). Location of Performance: G. V. (Sonny) Montgomery VA Medical Center 1500 E Woodrow Wilson Drive Jackson, MS 39216 1. Required by the Contractor: a. Minimum Level of Work: The Contractor shall take all steps and measures that a prudent building owner would take to maximize the life expectancy of the elevator plant. The work provided must preserve each elevator in unimpaired condition and above the point where deterioration begins. b. On-Site Requirement: The Contractor is not required to provide an on-site elevator mechanic for specified duty hours. However, the Contractor shall provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers and times as may be required to fully meet the contract requirements. (See Section 7(b) for guidance) c. Working Hours: All scheduled contract work shall be accomplished during Normal Working Hours" from 8 a.m. to 4:30 p.m., Monday through Friday, except Federal holidays. Work beyond 4:30 p.m. will be at Contractor's discretion. The Contractor shall respond to service calls seven (7) days per week, twenty-four (24) hours per day, as part of the monthly contract price. Contractor Conduct: All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor shall be responsible for their compliance with all laws, rules, and regulations. 2. Acceptance of Existing Equipment: a. Acceptance of Existing Equipment: In accordance with standard elevator industry practice this is a full maintenance contract. The Contractor shall maintain, repair, test, and clean all the elevators and the elevator equipment for the applicable groups listed. The contractor shall accept these elevators "as is". Except as listed below, no components are excluded from the requirements of this contract. All repairs shall be the Contractor's sole responsibility. Excluded Equipment: The following elevator components are specifically excluded from this contract when determined by the Contracting Officer (CO) to be outside the scope of the contract. Repairs or replacements made necessary due to negligence, vandalism, or misuse of the equipment by persons other than the Contractor, its representatives, or employees. (b) Refinishing or replacing elevator cab and floor coverings. (c) Incandescent or fluorescent lamps for car light fixtures. b. Performance Requirements: All elevator operations, maintenance, alterations, and repairs performed under this contract shall comply with the latest editions of the American Society of Mechanical Engineers (ASME) publication A17.1, "Safety Code for Elevators and Escalators" and A17.2, "Inspectors Manual for Electric Elevators". Throughout these specifications these documents will be referred to as "the code." Government will be responsible for the cost of third-party inspections specified in the code. Subject to the capability of the equipment the Contractor shall ensure that the original operating criteria is maintained at all times for each elevator. (a) Maximum capacity in pounds. (b) Rated speed in feet per minute. (c) Performance time measured brake to brake. (d) Door operation. (e) Traffic handling capabilities. (f) Response times. (g) Ride quality. Acceptable performance will be based on Items b.(3)(a) through (g) above and a downtime percentage for each elevator of not more than one-half percent (.5%) per year (based on 365 days, 24 hours per day), a maximum of three service calls per month per elevator and a level or decreasing trend in service calls. An increased frequency in service calls is not considered acceptable performance. c. Non-Standard Requirements: The Contractor's offer must include the following services: Communication Devices. The contractor shall be responsible for the telephone lines and intercom lines in the hoist way and devices in car. General and Emergency Lighting. For lighting installed in the machine room, hoist way, pit, car top and emergency lighting, the contractor shall furnish and install all lighting fixture components including ballasts, bulbs, lamps, and tubes. Replace hoisting and governor cables/ropes as needed. d. Housekeeping: The Contractor shall maintain all building space assigned to the Contractor and any Government-owned equipment the Contractor is authorized to use in a neat, clean, orderly and working condition at all times. The machinery exterior and other equipment parts that are subject to rust shall be kept painted. The machine room floor shall be kept painted with good quality deck enamel. The Contractor shall take all necessary precautions to safeguard and protect all Government property with which the Contractor comes in contact while performing the contract work. Guide rails, overhead sheaves and beams, counterweight frames, top of cars, bottom of platforms, pits, and machine room floors shall be brushed, swept and mopped clean once a month. All accumulated rubbish shall be removed and deposited in the station provided trash compactor or dumpster. Chemicals, oily rags, or other fire hazardous materials shall be properly protected in Contractor-furnished VA approved containers or removed from the station daily after the completion of the cleaning activity. The Contractor shall keep Material Safety Data Sheets (MSDS) on file with the on-site COR or his designee for all materials it uses. The Contractor shall use reasonable care to minimize the generation of waste and will properly dispose of all waste it does generate. The Contractor shall use reasonable care to minimize the risks its work poses to the environment, the customers, the general public, and the contract employees. e. Quality Control Program: The Contractor shall establish and utilize a comprehensive quality control program to assure that the contract requirements are provided as specified. At least monthly the Contractor shall review the elevator performance including service calls with the COR and provide documentation of preventive maintenance services performed and weekly schedule of equipment serviced. Annually the Contractor shall survey units to verify that they conform to the specifications in Paragraph 2.b.(3). At the conclusion of the survey the Contractor will provide the COR and CO with an equipment report and performance evaluation for each individual unit covered by this contract. The report shall indicate all repairs and upgrades for each unit. Periodically the Contractor shall conduct field audits to maintain quality standards. The Government may request copies of these reports. In keeping with environmental protection, the Contractor shall immediately notify the COR in writing of any indication of underground oil seepage, which may be attributed to a leaky underground hydraulic cylinder. f. Equipment Changes: By the Contractor: The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the CO. If the CO authorizes changes, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All improvements made by the Contractor during the term of this contract shall become and remain the property of the Government. (2) By the Government: The Government reserves the right to add and remove elevators from this contract at any time. The Government will inform the Contractor as far in advance as possible of any changes to the inventory. If the Government removes an elevator from service to perform work outside the scope of the contract the Government will deduct the monthly amount currently being paid to maintain that elevator. When the Government returns the elevator to service, it will resume paying the Contractor. 3. Qualifications of Contract Employees: a. Supervisor: A supervisor is a person designed in writing by the Contractor to make decisions for the Contractor on a day-to-day basis. According to standard industry practice, the Contractor shall employ competent supervisory personnel and they will, at a minimum, have completed a supervisory training course. The supervisor must be fully conversant in English. The supervisor(s) shall be available by telephone at all times while contract work is being performed. ***No Government employee is authorized to exercise direct or indirect supervision over the Contractor's employees or provide directions to the contractor's employees.*** b. Elevator Maintenance Mechanics: Qualifications: The personnel employed by the Contractor shall be capable employees trained and qualified in elevator maintenance and repair work. Elevator maintenance mechanics performing contract work shall have journeyman status as recognized by the industry. Licenses: Where applicable, all persons employed in a trade, craft, or profession that is licensed by state or local authorities shall have the appropriate license prior to performing any contract work. The license must be of a grade or level consistent with the requirements of the work being performed. The Contractor shall furnish a copy of each employee's license to the COR. 4. Supplies, Materials and Equipment: a. Furnished by the Government: When the COR determines it to be available and appropriate, the Government will provide space in the building for the Contractor's expendable supplies, replacement parts, tools, and equipment. When requested by the Contractor, the Government will provide drawings and specifications (if available) for the elevators. The Contractor shall keep these documents at the work site. When the contract expires, these documents must be returned to the COR from whom they were obtained. b. Furnished by the Contractor: The Contractor shall provide all labor, supplies, materials, repair tools, and equipment (including diagnostic tools and equipment) necessary to perform the work specified in this contract efficiently and effectively. The Contractor shall be required to replace, at no additional cost to the Government, any parts, which cost less than $2,000.00. If it is necessary to replace a part, which costs more than $2,000.00, the Contractor shall immediately notify the Contracting Officer and provide a cost proposal for the part. The Government shall only reimburse the contractor for the portion of the (part only) price that exceeds $2,000.00. The Contractor shall provide a stock of expendable supplies and an approved container for storing used wiping towels in each machine room. The Contractor shall determine the appropriate stock levels needed in the building, subject to the Government s approval. All parts replaced under the provisions of this contract shall be from the original equipment manufacturer, manufactured to OEM specifications or shall be replacement parts recommended by the equipment manufacturer, but no grey market repair parts will be allowed for work under this contract. Contractor must be able to provide parts within 24 hours. The Contractor shall maintain a complete, orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications. This file shall be furnished to the Government during the last month of the contract period. This file shall be available for inspection upon request, and a complete file will be furnished to the Government during the last month of the contract period. 5. Inspection and Tests: a. Maintenance and Repair Inspections by the Government: The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained. b. Safety Deficiencies: If any condition is disclosed which constitutes a safety hazard to either elevator passengers or equipment, that unit shall be removed from service with corrective action completed within twenty-four (24) hours. After corrections have been made and reported to the COR the subject unit shall be placed back in service. c. Annual, Semiannual Inspections and Five-Year Test: Scheduling: Government personnel or other persons employed for that purpose will schedule with the Contractor (at least 48 hours in advance) and conduct elevator inspections as required in the Code. The Contractor shall provide a qualified elevator mechanic to accompany the Government inspector during each inspection at no additional cost. The Contractor shall also supply at no additional cost, any needed equipment to assist with the test or inspection. Reports: The Government will furnish a written inspection report to the Contractor who shall correct all listed deficiencies by the date specified in the report. However, any deficiency marked EMERGENCY" must be corrected in the shortest possible time consistent with the nature of the problem and the best practices of the trade. Corrections: When all listed deficiencies have been corrected, the Contractor will sign and date the inspection report and return it to the COR. At its discretion, the Government may then re-inspect the work. The Contractor shall perform all elevator tests required by the latest edition of the Code. Any damage to the elevator equipment caused by any such test shall be repaired by the contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests. In addition to the requirements stated in the Code for the FIVE-YEAR test of safeties at rated load and rated speed the Contractor shall: Check and adjust existing load weighing devices to ensure that they perform their intended function at the correct weight. Make all adjustments required to ensure that the safety devices perform their intended function as designed. File smooth any guide rail damage caused by setting of the safety devices. d. Contract Closeout Inspection: Prior to the expiration of the contract the Contractor and COR together will inspect all elevators. The COR will prepare an Existing Deficiency Report that lists the deficiencies found. The Contractor will correct all the enumerated deficiencies that fall within the scope of this contract. The Contractor is also responsible for deficiencies that are discovered after the closeout inspection but before the expiration of the contract. 6. Repairs: a. Repairs" are defined as unscheduled work required to prevent the breakdown or failure of an elevator or to put an elevator back in service after a breakdown or failure. b. The Contractor must complete all repairs within 24 hours after discovering the problem or of receiving notification that corrective action is required. If the Contractor cannot complete the repairs within twenty-four (24) hours he/she shall present a plan for completing the work to the COR. c. The CO will, whenever necessary, decide whether a repair is within the scope of this contract. d. Upon request, the Contractor shall furnish a record of all repairs made to the elevators, their accessories or appurtenances. 7. Service Calls: a. A "Service Call" is a report of an elevator malfunction made by the COR or designated building occupants and the Contractor's subsequent response to and correction of the problem. b. EMERGENCY CALL BACK SERVICE: Contractor must respond to emergency call back service, within two hours or less, and will response to requests by telephone or otherwise from the (1) Contracting Officer, (2) COR, or (3) their designees in case of a malfunction or if emergency trouble should develop between regularly scheduled maintenance. This call back service shall be rendered at any hour of any day of the week as requested at no extra charge to the Government. c. For each service call the Contractor shall provide to the COR documentation that contains the following minimum information: (1) A description of the problem. (2) The location of the problem. Description of the action taken to resolve the problem. (4) The time and date corrective action was completed. (5) The name of the person who corrected the problem. 8. Preventive Maintenance: a. Definition: "Preventive Maintenance (PM) is regularly scheduled work on the elevator(s) that the Contractor must do to accomplish the following: (1) Ensure their safe, reliable and continued operation. (2) Prevent breakdown due to worn parts. (3) Maintain elevators above the point where deterioration begins. Schedule: All passenger and service-type elevators shall be inspected weekly. A minimum of one hour per elevator, per inspection is required. Inspections shall be made on Monday, Wednesday, and Friday of each week. Contractor shall provide a detailed schedule of which elevators are to be inspected by day of week. If a holiday falls on the scheduled day of inspection, the required inspection will be performed on the following workday. All freight-type elevators and dumbwaiters shall be inspected semi-monthly, a minimum of one and one-half hours per elevator and three quarters of an hour per dumbwaiter, per inspection, is required. c. Cleaning, Lubrication, and Adjustment Service: When, and as required, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and in hoist ways, hoist way doors and car doors or gate operating devices, interlocks and contacts, guide shoes, guide grooves in hoist ways and car door sills, hangers for all doors and car doors or gates, signal systems, car safety devices, governors, tension frames and sheaves in pits shall be cleaned, lubricated, and adjusted. Hoist motors and generator brushes shall be checked for wear at least every two weeks. Accumulated carbon dust shall be removed from commutators, brush rigs, and windings at the same time. Cleaning and refinishing of the interior of cars and exterior of hoist way frames and doors are excluded. In addition, the same services for equivalent equipment, all control and operator valves in machine rooms and pits, pumps, and belts shall be furnished for hydraulic elevators included under this contract. d. Contractor will be required to observe the semi-annual safety inspections performed by the elevator company responsible for elevator/dumbwaiter inspections. e. Maintenance of Firefighter Service: All elevators provided with fire-fighter service shall be subject to Phase I recall and a minimum of one-floor operation on Phase II to assure the system is maintained in proper operating order. A written record of findings on the operation shall be made and kept on the premises of said operation. f. Prior to removing an elevator from service, the elevator mechanic shall coordinate the removal with the COR. Placing of "Out of Service signs shall be the Contractor's responsibility. g. After Hours: No after hour work will be performed on any elevator/dumbwaiter unless the malfunction inhibits operation or appears to make the unit unsafe. After Hours Point of Contact: Boiler Plant Operator - Telephone: (601) 364-1537 9. Below is a list of twenty-two (22) Elevators that the G.V. (Sonny) Montgomery VA Medical Center in Jackson, MS are requesting preventive maintenance on the following elevators, dumbwaiters, and cart lifts. Reference paragraph five (5) inspection/tests, paragraph six (6) repairs, and paragraph eight (8) for preventive maintenance. Elevator Location Manufacturer Serial Number P1 R&E MCE 3271592 P2 R&E MCE 3271589 P1 NHCU MCE 3271583 P2 NHCU MCE 3271586 P1 Clinical MECO CT-64528 P2 Clinical MECO CT-64529 P3 Clinical MECO CT-72596 P4 Clinical MECO CT-72597 P5 Clinical MECO CT-72598 P6 Clinical MECO CT-75808 P7 Admin TKE FT-9592 P8 Blue Northern SL-47588 S1 Clinical MECO CT-72599 S2 Clinical MECO CT-72600 S3 Warehouse MECO CP-53644 S4 Clinical MECO CT-64530 S5 Clinical MECO CT-64431 CL#1 MECO CP-64532 CL#2 MECO CP-64533 DW#1 DA MATOT INC. 20978 DW#2 DA MATOT INC. 20979 DW#4 DA MATOT INC. 20977 10. Recording Presence: Each contract employee must sign in when entering the premises and state the purpose of the visit (for example, scheduled maintenance, service call, or repairs) and sign out when leaving the building. Upon completion of service the Contractor shall report to the Electrical Unit Supervisor, Facility Management Service, or designee. A written report of services performed shall be furnished to the Electrical Unit Supervisor or designee. Such reports shall advise of any repairs or repair parts not required to be furnished under the contract that are necessary to maintain the equipment in perfect operating condition. Supervisory employees shall indicate their titles adjacent to their signatures. The designated location of the log shall be in the Boiler Plant Control Room. 11. Identification, Parking, Smoking, and VA Regulations: a. The Contractor's personnel shall always wear visible identification while on the premises of the G.V. (Sonny) Montgomery VA Medical Center. It is the responsibility of the Contractor to park in the appropriate designated parking area. The G.V. (Sonny) Montgomery VA Medical Center will not validate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the G.V. (Sonny) Montgomery VA Medical Center. Possession of weapons is prohibited. b. All employees shall carry their badges with them during duty hours and show them upon request. The COTR shall periodically check the Contractor employee passes against their personal identification. 12. The Government's Role and Responsibility for Contract Administration: a. Contracting Officer (CO): The CO has the overall responsibility for administration of this contract. b. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award. The COR assists the CO in the administration of the contract requirements. The COR's responsibilities include but are not limited to the following: Determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract. (2) Acting as the Government's representative in charge of work at the site. (3) Ensuring compliance with contract work requirements. (4) Advising the CO of any factors that may cause delay in performance of the work. Supervision: No Government employee is authorized to exercise direct or indirect supervision over the Contractor's employees or provide directions to the Contractor's employees except the CO or COR. d. Government Elevator Inspectors: These individuals are Government employees with professional elevator training and work experience. They possess Qualified Elevator Inspector (QEI) credentials but are not limited to the following: (1) Inspecting the work to ensure compliance with code and contract requirements. Documenting through written inspection reports the results of all inspections and tests conducted. Following through to ensure that all defects or omissions are corrected. Conferring with the representatives of the Contractor regarding any problems encountered in the performance of the work. Assisting the COR in carrying out that official's responsibilities. (6) Witness the one (1) and five (5) year elevator tests. 13. Insurance: Contractor is required to provide evidence of and to maintain the insurance requirements in FAR 52-228-5, Insurance-Work on a Government Installation, for the period of performance. REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor and experience to perform the scheduled and unscheduled repairs and preventative maintenance of the equipment described above. Include experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses shall be submitted to 36C25619Q0830 no later than 12:00pm CST, Monday, May 13, 2019. Fax or Telephone calls will not be accepted. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: PM&R Elevator Services, G.V. (Sonny) Montgomery, VA Medical Center in the subject line of your response. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE AND MAY NOT DEVELOP FROM THIS RFI. If a solicitation is issued it will be announced later and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (08-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/36C25619Q0830/listing.html)
- Place of Performance
- Zip Code: 39216
- Record
- SN05304946-F 20190510/190508230018 (fbodaily.com)
- Source
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FedBizOpps Link to This Notice
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