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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 11, 2019 FBO #6348
SOURCES SOUGHT

83 -- Mobile Shoe Unit

Notice Date

4/9/2019
 

Notice Type

Synopsis
 

NAICS

316210 — Footwear Manufacturing
 

Contracting Office

Veterans Health Administration;Network Contracting Office 1;West Haven VA Medical Center;950 Campbell Avenue;West Haven CT 06516
 

ZIP Code

06516
 

Solicitation Number

36C24119Q0252
 

Response Due

4/12/2019
 

Archive Date

6/11/2019
 

Point of Contact

syreeta.shaw@va.gov
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs, Network Contracting Office 1 (NCO 1): West Haven VA Medical Center, West Haven, CT 06516, intends to award a contract for the purchase of Safety Shoes using a mobile shoe unit that can travel to the medical center multiple times throughout the year. The NAICS code for this requirement is 316210 and business size standard of 1,000 employees. This is not a request for bids, quotes or proposals. This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. The responses to this announcement will assist in determining the socio-economic set aside if feasible. Dept of Veterans Affairs is required by Public Law 109-461 to give priority to Service Disabled Veterans Owned Small Businesses (SDVOSB) and Veterans Owned Small Businesses (VOSB) concerns; if there should be sufficient firms available to compete under a set aside. If insufficient SDVOSB, VOSB; than the requirement will be set aside for a Small Businesses. If there are no sufficient Small Business respondents, the agency will then advertise as Full and Open Competition. In which case, all interested parties responding shall be eligible to provide and offer. GSA Schedule holders are able to respond to this Sources Sought Notification. The VA Medical Center requires the following: West Haven VA Medical Center Mobile Shoe Unit SOW The Contractor shall provide all labor, equipment, and supplies required to maintain a mobile onsite safety shoe(s) services for issuing a minimum of 1 pair of safety shoes for authorized employees at the VA Connecticut Healthcare System (VACHS). Contractor shall be required to provide fully equipped vehicle to accommodate authorized employees the ability to view shoes, be sized for shoes and view the various style of shoes available for purchase to fulfill the required need for safety shoes at the VACHS, 950 Campbell Ave, West Haven CT 06516 and 555 Willard Ave, Newington, CT 06111. Period of Performance: 1 base year, plus 4 option years The conditions and standards stated below shall be followed for all safety shoes purchased for VACHS authorized employees: All safety shoes shall meet ASTM International Standards F2413-11 and OSHA Standards CFR 1910.136 and shall be permanently labeled accordingly. Contractor shall provide the necessary labor, materials and staff to measure and fit each VACHS employee for the safety shoes. A list of items and costs for additional products (heel and toes inserts, etc.) used to ensure proper fitting of shoes must be provided and approved by VACHS Contracting Officer Representative (COR) before issuing the final product. In the event shoes are not available for immediate issue, the contractor shall ensure that the employee receives his/her shoe order no later than thirty (30) working days from date of fitting and order placed. The contractor understands and accepts that the employee shall be authorized an expenditure not to exceed $125 per shoe order for the purchase of safety shoes as described. Any expenditure over the agreed amount shall be at the expense of the authorized employee and the VACHS facility shall not be authorized to pay for any costs exceeding the $125 per employee per shoe order. The employee shall be liable for costs exceeding the agreed upon maximum dollar value of $125. Safety shoes issued under the maximum amount shall not result in any credit balance for the individual employee and shall not be used for any additional purchases by individual employee. The contractor understands that the employee has the choice of any style shoe available unless specific characteristics are stated in writing on the request for safety footwear, regular and special issue safety shoes. The VACHS employee would be liable for any charges exceeding the maximum authorized amount unless written proof of additional funding is provided at time of purchase by the VACHS COR. The VACHS shall have the right to limit styles if so determined to accommodate the staff to ensure the maximum amount per employee is not exceeded. The mobile shoe vehicle shall be able to visit the medical center up to 12 times per year. On-site visits shall be scheduled in advance to ensure VACHS employees are available for the services to be performed. On-site visits shall be coordinated with a designated VACHS employee authorized by the medical center with the Contractor. The Contractor shall be able to rotate scheduled on site visits, with various times to ensure accommodating normal tour of duty schedules as well as odd tour of duties which can vary from 6:00 a.m. thru 12:00 a.m. and from 12:00 p.m. thru 6:00 p.m. per site visit. The number of persons to be fitted at each visit will vary and no minimum can be guaranteed. It is expected that there will be approximately 265 shoes issues per year (365-day cycle). There is no minimum/maximum guarantee. The contractor shall provide a selection for all shoe styles as listed and ensure a variety of shoes not to exceed the authorized dollar amount of $125 and are readily available for authorized employees to consider for purchase. At the discretion of the VACHS, a designated employee from the medical center may be present at all fittings and shall verify type and model number of shoes being ordered by VACHS employee(s). Billing for authorized dollar value of shoe shall be done when the shoes are issued and accepted by authorized employee of the VACHS. NOTE: Final invoices must be received no later than thirty (30) days after completion of service and delivery of shoes to employee is completed or the invoices shall not be honored. It shall be the responsibility of the contractor to collect any amount of money due above the authorized dollar amount from the employee at time of sale/order. The VACHS shall not assist with the collection of any monies due over the authorized dollar amount. The VACHS shall be liable for the authorized dollar amount and will pay that amount after the shoes are received by employee and a valid invoice is received. Service shall be discontinued with a (60) day written notice by either party. Any amount over the allotted $125 per pair of shoes shall be the responsibility of the employee. The VACHS employee shall pay the difference owed to the vendor by cash, check, or credit card and it will be the full responsibility of the contractor to collect any money owed over the authorized dollar amount from employee. The Contractor shall be responsible for providing a mobile shoe transportation vehicle with the necessary staff to perform measuring and fitting of each VACHS staff member that is authorized to receive safety shoes. The Contractor shall provide a vehicle that is climate controlled and has an interior environment that is accessible by the VACHS employee. The mobile shoe transportation vehicle shall be parked on site at the VACHS in a location to be determined by the VACHS COR and arranged in advance of the scheduled on-site visits. It is the responsibility of the contractor to maintain written documentation of each employee that is measured for and receives shoes. The written documentation shall include at a minimum: employee name, style, size of shoe/boot, date of issuance and written confirmation of approval to receive safety shoes. A list shall be provided by the Contractor to the VACHS COR to confirm services are authorized for the VACHS staff listed. The Contractor is responsible to ensure authorized employees are issued one (1) pair of shoes/boots per year (365-day cycle) based on maintaining accurate written documentation. One exception to this would be as follows: Employee(s) of the VACHS snow removal team is authorized to be issued one (1) pair of cold weather boots in addition to the one pair of safety shoes/boots. Written documentation shall be provided to confirm the second pair is authorized. Upon arriving at the VACHS installation to perform services, the Contractor shall report to the VACHS COR to report in to start service and report when service is complete and departure from on site is being completed. The vehicle will not be stored on site during anytime. All technical inquiries shall be directed to the designated VACHS COR authorized to help with this service by the Contracting Officer. The contact information will be provided upon contract award. Required Registration with Contractor Performance Assessment Reporting System (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed the thresholds outlined in FAR Part 42.15, and shares those evaluations with other Federal Government contract specialists and procurement officials through the Past Performance Information Retrieval System (PPIRS). The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to the posting of each report. To fulfill this requirement VA uses an online database, the Contractor Performance Assessment Reporting System (CPARS). The CPARS database information is uploaded to the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. Each contractor whose contract award is estimated to exceed the thresholds outlined in FAR Part 42.15 is required to provide to the contracting officer contact information for the contractor s representative with their response to the solicitation. The contractor is responsible to notify the contracting officer of any change to the contractor s representative during the contract performance period. Contractor s representative contact information consists of a name, email address and phone number. The Government will register the contract within thirty days after contract award. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor s performance annually. Intermediate reports will be filed each year until the last year of the contract, when the final report will be completed. Each report shall be forwarded in CPARS to the contractor s designated representative for comment. The contractor s representative will have thirty days to submit any comments and return the report to the VA contracting officer. Failure by the contractor to respond within those thirty days will result in the Government s evaluation being placed on file in PPIRS without contractor s comments This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to an acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested, nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this Sources Sought notice become property of the Government. Interested and capable respondents are requested to respond with the following information: company name, address, point of contact, phone number, DUNS number (www.dnb.com ), procurement source (open market or GSA Schedule), the geographical location the respondent is able to service, and documentation of an authorized distributor certification (if a brand name product is intended for offer should the requirement go to solicitation phase). Business size (small or large business concern), and number of employees or type of small business Responses must be received in writing no later than April 12, 2019 at 12 noon EST. This notice is to assist the Dept of Veterans Affairs in determining sources only. All contractors interested in doing business with the Government must be registered in the System for Award Management (SAM) database (www.sam.gov). All Veterans Owned Businesses must be registered in the Vendor Information Portal (VIP) (https://www.vip.vetbiz.va.gov/). This notice is not a request for competitive quotes. All questions concerning this requirement must be in writing and submitted via email to Syreeta.shaw@va.gov NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (09-APR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/WHVAMC/VAMCCO80220/36C24119Q0252/listing.html)
 

Place of Performance

Address: Veterans Health Administration;West Haven VA Medical Center;Environmental Manangement Service;950 Campbell Ave;West Haven, CT

Zip Code: 06516

Country: United States
 

Record

SN05275736-F 20190411/190409230027 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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