SPECIAL NOTICE
J -- Notice of Intent to Sole Source Annual Maintnenance and Repairs of Siemens Medical Equipment listed on page 2 of the statement of work. This is not a request for quote
- Notice Date
- 3/25/2019
- Notice Type
- Synopsis
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 4
- ZIP Code
- 19104
- Solicitation Number
- 36C24419Q0472
- Archive Date
- 3/30/2019
- Point of Contact
- andrew.taylor3@va.gov
- Small Business Set-Aside
- N/A
- Description
- Send a capability statement, no more than one page in length; to include Company Name Duns Number, Socioeconomic Category, brief description of your business entities capability to handle this particular project at the Philadelphia VA Medical Center, website and GSA Contract number if applicable & contract number/information. Email to Andrew Taylor andrew.taylor3@va.gov with 36C24419Q0472 in the email Subject line, no later than 4:00 pm Thursday March 28, 2019. STATEMENT OF WORK General Guidance Title: Annual Maintenance and Repairs of Government owned Siemens Artis Zee, syngo X Workplace, Biograph TruePoint, syngo MMWP, syngo.via, E.CAM, two (2) Symbia S, Symbia Net WS, Avanto, Espree, MR syngo MM Workplace, and two (2) R/F Luminos Agile Max at Corporal Michael J. Crescenz VAMC. Scope of Work: The contractor shall provide service for government-owned Siemens Artis Zee, syngo X Workplace, Biograph TruePoint, syngo MMWP, syngo.via, E.CAM, two (2) Symbia S, Symbia Net WS, Avanto, Espree, MR syngo MM Workplace, and two (2) R/F Luminos Agile Max, required by the requirements stated herein. Background: CMCVAMC imaging department utilizes government-owned Siemens Artis Zee, syngo X Workplace, Biograph TruePoint, syngo MMWP, syngo.via, E.CAM, two (2) Symbia S, Symbia Net WS, Avanto, Espree, MR syngo MM Workplace, and two (2) R/F Luminos Agile Max along with all associated hardware and PACS needed for the proper functioning of the system. The Artis Zee is an interventional cardiology device. The Biograph TruePoint is a PET/CT. The E.CAM and Symbia S devices are gamma cameras. The Avanto and Espree are MRI units. The R/F Luminos Agile Max devices are radiographic/fluoroscopic units. Equipment covered under this contract is outlined in the table below. This equipment requires repair and maintenance by trained personnel using manufacturer approved parts and specifications. Note Symbia S (2) and both R/F Axiom Luminos Agile Max (1) and (2) will come out of warranty within the period of performance and will be effective once warranty expires. Effective dates are in the table. Equipment List System Name EE# SN Siemens Functional Location Artis zee Ceiling 71315 146705 400-208344 Syngo X Workplace 71316 7744 400-208347 Biograph TruePoint 64 64805 1039 400-188861 syngo MMWP No EE# 21564 400-188862 syngo.via No EE# 101199 400-409957 E.CAM Single 9224 41743 400-168969 Symbia S (1) 90146 2049 400-472656 Symbia S (2) **Effective 9/1/19 99518 2134 400-507012 Symbia Net WS No EE# 2305 400-493681 MAGNETOM Avanto 54338 502620 400-184467 MAGNETOM Espree 70514 30941 400-279792 MR syngo MM Workplace 70591 3418 400-279794 R/F Luminos Agile Max (1) 103428 61852 400-476013 R/F Luminos Agile Max (2) PENDING 63016 400-597503 warranty exp. 9/25 Service to be Provided by Contractors: Repair: Repair services will be provided, at the request of the Department of Veterans Affairs, to diagnose and correct equipment malfunctions on a routine basis. Repair service will be provided on VAMC working days with weekend coverage for the MRIs as follows: Modality System Name Hours 1st On Site Response 2nd On Site Response IR Artis zee Ceiling 8am-9pm M-F 4 hours - syngo X Workplace 8am-9pm M-F 4 hours - PET/CT Biograph TruePoint 64 8am-9pm Su-Sa 4 hours - syngo MMWP 8am-9pm Su-Sa 4 hours - syngo.via 8am-9pm Su-Sa - - NM E.CAM Single 8am-9pm M-F 4 hours 2 hours NM Symbia S (1) 8am-9pm M-F 4 hours 2 hours NM Symbia S (2) 8am-9pm M-F 4 hours 2 hours Symbia Net WS 8am-9pm M-F 4 hours - MRI MAGNETOM Avanto 8am-9pm Su-Sa 4 hours 2 hours MRI MAGNETOM Espree 8am-9pm Su-Sa 4 hours 2 hours MR syngo MMWP 8am-9pm Su-Sa 4 hours - R/F R/F Luminos Agile Max (1) 8am-9pm M-F 4 hours 2 hours R/F R/F Luminos Agile Max (2) 8am-9pm M-F 4 hours 2 hours All repairs shall be performed by a trained technician. Service for the Biograph will include TrueV Coverage, CT Detector Coverage, and PET Gantry Chiller Coverage. Service for the E.CAM and Symbia S devices will include crystal and photomultiplier tube coverage. Service for MRIs will include cryogen coverage, magnet insurance, and magnet refrigeration service, which includes coverage for the coldhead, cryo compressor, and helium lines. MRI service also to include Siemens and non-Siemens manufactured coils repair/replacement. Loaner coils to be provided if immediate repairs are not possible. After being alerted to a service need, a phone response will be received within an hour and a service engineer will be on-site per the table above. Second on site response refers to when a second device of the same modality needs service due to a hard down. A hard down refers to a device that requires service and requires patient cancellations until resolved. A partial down refers to a device that requires service by the device is still operational and safe to continue patient cases. Each service call will be treated as an independent call, even if within the same modality. Once a service engineer responds onsite to a call, they must commit to the job. If a second device on site requires service while a service engineer is already on site for a different device, the service engineer may not respond to the second call. Though if authorized by a VA biomedical engineering employee, the service engineer may temporarily leave the device they have already committed to in order to triage the second device for urgency purposes. Contractor is expected to have a sufficient supply of service engineers in support of the equipment within a radius to the VA medical center to meet the on-site response times. Telephone support is available 24/7. Parts: All replacement parts furnished will be new or factory rebuilt and equal to or exceeding the manufacturers authorized parts specifications. All parts will arrive on-site the next day if ordered by 5pm Eastern. PM and Performance Test: Preventive Maintenance shall be conducted at least semi-annually. The preventive maintenance inspection shall be in accordance with manufacturer's frequency and recommended protocol. Performance testing will clearly verify that all equipment covered under the agreement meets or exceeds manufacturer's technical specifications. Maintenance will include, but is not restricted to: cleaning of equipment running system diagnostics (hardware and software) calibrating and lubricating equipment to manufacturer's specifications providing all factory required hardware and software updates, which ensure performance to manufacturer's current specifications Electrical safety testing of equipment Hourly Rate: Vendor to provide fixed hourly rate for all services rendered outside of contract hours. Remote support capability: Remote access is desired. Documentation: At the completion of each service call or scheduled maintenance, the contractor shall provide a written service report to the primary and/or alternate contact person. This report will clearly indicate the following: date of service name of vendor service technician/engineer type of service performed model serial number VA barcode (EE) number of the component of the system description of the service completed list of any parts replaced contract obligation number (642-Cxxxxx). Service reports must also be emailed to vhaphibiomedicalservicereports@va.gov and john.carr7@va.gov (Primary Contact) with the Vendor Name and contract Obligation Number (642-Cxxxxx) listed in the Subject line. Failure to provide complete and legible documentation as described will result in payment delays and possibly non-payment. Calibration and Documentation of Contractor s Test Equipment: Test and measuring equipment used by the Contractor in performance of this contract must be calibrated in the last twelve months to a traceable national or international standard such as National Institute of Standards and Technology (NIST). For each service instance in which Contractor test or measuring equipment is used to calibrate, maintain or repair the medical equipment included in this contract, the Contractor must track the specific test or measuring equipment used. Ideally, this test or measuring equipment should be uniquely identified on the service documentation provided to the facility at the completion of the service instance. This identification should be traceable back to the specific test and measuring equipment used. Upon request, Contractor must provide COR/Biomedical Engineering with documentation of the calibration of this test and measuring equipment. This documentation should include at least the following: Unique identifier for the test and measuring equipment. This should match the identifier on the service documentation provided to Biomedical Engineering. Testing interval. Test date. Next test due date. As received and As returned status of the equipment being tested (e.g., was equipment in tolerance or not when received for testing and was equipment in tolerance or not when returned). Calibration results data. Identification of the device used to test equipment. Statement of traceability to the national or international standard used in the testing and calibration of the equipment. The national or international standard will be specified on the certificate. Reference to the testing procedure used. Calibration company identification information including company name, address, phone number and name of specific representative completing performance testing and calibration service. Terms and Conditions: User Responsibility: The Department of Veterans Affairs will provide the contractor's authorized personnel access to the equipment and adequate working space during performance of any services specified in this agreement. Biomedical Engineering Contact Person: The VAMC contact person for this maintenance contract can be reached at (215) 823-5800 with extensions listed below Primary: John Carr x9094 Alternate: Mark Brody x4604 Alternate (COR): Amber Sorensen Van Cleave x7242 The primary contact, or alternate, shall coordinate the scheduling of repair and preventive maintenance visits with the contractor and departments. The contractor's representative shall notify the primary contact, or alternate, either in person (Biomedical Shop Room 3A152, bldg 2) or by telephone (extension 5829) whenever he/she arrives on station. The completed service reports shall be provided to the primary contact, or alternate, upon completion of the work. Failure to contact VA representative or present proper documentation will result in delay of payment. Information Security: Equipment, and any related services/support associated with the use of this equipment, must adhere to the Health Insurance Portability and Accountability Act (HIPAA) and all applicable Information Security Requirements of the Department of Veterans Affairs. Hard drives and other storage media contained within the equipment cannot be returned to the company, manufacturer and/or its representative. Hard drives or other storage media shall not be removed from VA property by the contractor. Biomedical Engineering MUST be notified whenever a hard drive or other storage media needs to be removed from the equipment so that the VA can take possession for proper disposal/destruction by the Department of Veterans Affairs. All vendor mobile media devices (USB drives, CDs, DVDs, etc.) must be scanned by Biomed before use. Qualifications: To be eligible for consideration, quoters will have been engaged in maintaining/servicing the equipment listed or similar equipment for a period of no less than three (3) years. The contractor must have an established business, with an office and full time staff. The staff includes a "fully qualified" field service engineer (FSE) and a "fully qualified" FSE who will serve as the backup. FSE must be stationed within a radius to the VAMC medical facility to meet required response times for equipment. "Fully Qualified" is based upon training and on experience in the field. For field experience the FSE(s) has a minimum of three years of experience, with respect to scheduled preventive and unscheduled corrective maintenance, on the equipment listed or similar equipment. All work shall be performed by "Fully Qualified" competent FSEs. The quoter shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs. The Contracting Officer may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VAMC equipment. The Contracting Officer and/or the Contracting Officer Technical Representative specifically reserves the right to reject any of the contractor's personnel and refuse them permission to work on the VAMC equipment. Changes to Statement of Work: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (25-MAR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24419Q0472/listing.html)
- Record
- SN05259368-F 20190327/190325230018 (fbodaily.com)
- Source
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FedBizOpps Link to This Notice
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