SPECIAL NOTICE
J -- On-Site Maintenance Service NEPTUNE 3 1708615233, 1708614853, 1708117193, 1705921813 NEPTUNE 2 1029700203, 0821300283
- Notice Date
- 3/21/2019
- Notice Type
- Synopsis
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
- ZIP Code
- 10468-3904
- Solicitation Number
- 36C24219Q0490
- Archive Date
- 6/19/2019
- Point of Contact
- Bronx, NY 10468
- Small Business Set-Aside
- N/A
- Description
- This is a SPECIAL NOTICE ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Special Notice Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of performing the work. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The Department of Veteran Affairs NCO2 would like to acquire all necessary labor, equipment, tools materials, repair service, software updates, parts, etc., for complete On-Site Maintenance Service as specified below New York Manhattan VA Medical Center New York, New York Statement of Work (SOW) Background: The Manhattan VA Medical Center in New York, New York is currently seeking a full-Service contract to include a Base period of one year with the prevision of four(4) options years for the government owned equipment listed below. Equipment to be serviced/maintained includes: NEPTUNE 3 ROVER PROCARE (4 EA): 1708615233, 1708614853, 1708117193, 1705921813 NEPTUNE 2 DOCKER PROCARE (2 EA): 1029700203, 0821300283 Location at Manhattan VAMC: 423 E 23rd St, New York, NY 10010; SURGICAL SERVICE Furnish all necessary labor, equipment, tools materials, repair service, software updates, parts, etc., for complete On-Site Maintenance Service as specified below in accordance with the terms, conditions and schedule of this agreement. Scope of Work: The contractor shall perform: Preventive Maintenance (PM) service to ensure that equipment listed in the schedule performs in accordance with the equipment section of the document. PM services shall include, but need not be limited to, the following: Cleaning of equipment. Reviewing operating system software diagnostics to ensure that system is operating to the manufacturer s specifications. Calibrating and lubricating the equipment. Performing remedial maintenance of non-emergent nature. Test and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. Adjusting and calibrating as necessary. Inspecting electrical wiring and cables for wear and fraying. Inspecting all mechanical components including, but not limited to patient restraints and support devices, chains, belts, bearing and tracks, interlocks, clutches, motors, mechanical integrity, safety, and performance. Performing Electrical Safety Inspections, which should include line cord ground wire resistance and leakage. Returning the equipment to full operating conditions. The contractor shall make thorough technical inspections of the equipment listed in the Statement of Work (SOW), within ten (10) days after the award of the contract. The contractor shall submit a schedule of PMs and a PM checklist describing in detail the scheduled maintenance procedures for inspecting each piece of equipment listed. This checklist is subject to the approval of the Contracting Officer Representative (C.O.R). The contractor shall provide and utilize these procedures and checklists with service reports indicating the work performed and actual values obtained (as applicable) provided to the C.O.R at the completion of the PM. All equipment will have PM service performed Quarterly. Safety Requirements Contract service shall ensure that the equipment functions in conformance with the latest published editions of NFPA-99, OSHA, CDRH, and include performance standards and specifications used when the service equipment were procured by VA National, Acquisition Center and any upgrades/updates. The contractor shall be required to report to Biomedical Engineering and/or Anesthesiology to log in. When the service is completed, the Field Service Engineer shall document services rendered on a legible Vendor Engineering Service Report(s) (ESR). Field Service Engineer shall be required to log out with and submit the ESR(s) to Biomedical Engineering and/or Anesthesiology. All ESRs shall be submitted to the equipment user for an acceptance signature and to the C.O.R for an authorization signature. If the C.O.R is unavailable, a signed authorized copy of the ESR will be sent to C.O.R by the contractor after the work can be reviewed (if requested or noted on the ESR). It is the sole responsibility of the contractor to provide Service and Preventive Maintenance reports directly to the C.O.R. & Biomedical Engineering @:VHANYHNYBIOMED@VA.GOV The documentation will include legible detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour service) required to maintain the equipment. In addition, each ESR must document the following data legibly and incomplete detail: Name of Contractor. Name of FSE who performed services. Contractor Service ESR Number/Log Number. Date, Time (starting and ending), Equipment Downtime and Hours-On-Site for service call. VA PO#(s) covering the call, if outside normal working hours. Description of Problem Reported by C.O.R /User. Identification of Equipment to be serviced: INV. ID#, Manufacturer s Name, Device Name, Model #, Serial #, and any other Manufacturers identification numbers. Itemized Description of Service Performed (including Cost associated with after normal working hour services), including: Labor and Travel, Parts (with parts #) and Materials and Circuit Location of problem/corrective action. Total Cost to be billed. Signatures: FSE performing services described. An Employee who witnessed service described. Upon completion of the preventive maintenance and electrical safety inspection, the FSE must tag the equipment with the appropriate labels used by each facility, if required by the facility. The FSE must fill-in label sections for: date inspection, date next due, and initials of FSE. Labels will be provided to the FSE when reporting (signing-in) to Biomedical Engineering. Period of Performance Estimated period of performance is April 1, 2019 March 31, 2020. Service will have provision of four (4) option years. All service/repairs will be performed during the normal business hours of coverage unless requested and approved by the C.O.R. Normal business hours of coverage are [Monday through Friday], [8:00am - 4:30pm], excluding federal holidays. Hardware/software (Anesthesia Equipment and Software updates and labor to install updates) scheduled and performed outside normal hours of coverage at no additional charge to the Government unless it would be detrimental to equipment up-time; (to be determined by C.O.R). Federal Holidays observed by the VAMC are: New Year s Day Labor Day Martin Luther King Day Columbus Day President s Day Veterans Day Memorial Day Christmas Day Thanksgiving Day Independence Day And any other day specifically declared by the President of the United States to be a national holiday. Place of performance New York Harbor Hospital SURGICAL throughout the hospital. Mobile Units. New York Harbor Healthcare System Manhattan 423 East 23 Street New York, NY 10010 Other Related Services (Not Included in the Scope of Work) The Contractor shall upon discovery notify the C.O.R, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the Contracting Officer (CO) and C.O.R with a written estimate of the cost to make necessary repairs. No additional work outside this S.O.W shall not be approved other than by written modification from the Contracting Officer (CO). IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The contractor s FSE s shall wear visible identification at all times, while on the premises of the VAMC. Smoking is prohibited inside any buildings at the VAMC. Important Information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this Special Notice Announcement request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Small Business firms is anticipated. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811219 (Other Electronic & Precision Equipment Repair and Maintenance). Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by email to Clifford.Harrison@va.gov and should be received no later than 12:00 pm EST on March 28, 2019. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (21-MAR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24219Q0490/listing.html)
- Record
- SN05256607-F 20190323/190321230022 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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