SOURCES SOUGHT
V -- Courier Services for the North Texas Health Care System
- Notice Date
- 2/4/2019
- Notice Type
- Synopsis
- NAICS
- 492110
— Couriers and Express Delivery Services
- Contracting Office
- Department of Veterans Affairs;NCO 17 - SAO West;NCO 17 Network Contracting Activity;124 E. Hwy 67;Duncanville, Texas 75137
- ZIP Code
- 75317
- Solicitation Number
- 36C25719Q0326
- Response Due
- 2/8/2019
- Archive Date
- 5/9/2019
- Point of Contact
- Victoria.Rone3@va.gov
- Small Business Set-Aside
- N/A
- Description
- This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources, small and other than small businesses, to perform a potential requirement. Respondents are required to be registered and in good standing in The System for Award Management (SAM) https://www.sam.gov/SAM/ Purpose and Objectives: Your responses to the information requested shall assist the Government in determining the appropriate acquisition method. NAICS code: 492110 and Size Standard is 1500 Employees. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and CVE verified in VetBiz Registry https://www.vip.vetbiz.va.gov/ Project requirements: To provide a Full Service for Courier Services Anticipated period of performance: Base: November 9, 2019 through November 8, 2020 Option Year One: November 9, 2020 through November 8, 2021 Option Year Two: November 9, 2021 through November 8, 2022 Option Year Three: November 9, 2022 through November 8, 2023 Option Year Four: November 9, 2023 through November 8, 2024 Information sought: Response to this announcement shall not exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm s ability to provide the services required in the Description of Service Section. Include any certifications/qualifications current and past contract information that will support your capability statement. See the Performance Work Statement (PWS), (2) The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, small, etc.,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please e-mail your response with the above information to Victoria.Rone3@va.gov with the subject line "Sources Sought, Courier Services NTX Health Care System /your company name" by 8:00 AM CST on February 8, 2019 Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice shall not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). PERFORMANCE WORK STATEMENT SCOPE: The contractor shall provide all labor, equipment, supervision and all other resources required to transport the instruments to and from each Facility 88 miles each way. A weekly report of pickup and delivery times will be reported to ensure that deliveries are kept within specified time frames and that all deliveries are made in a timely manner, in accordance with the agreed timeline. The government will furnish the instruments to be transported. The government will notify the courier if and when there are no instruments to transport. BACKGROUND: The VA Bonham facility is unable to support SPS operations. In order to continue to provide service to our Veterans, SPS needs all reusable instruments (RME) transported from the Sam Rayburn Facility (1201 E. 9th St. Bonham, TX 75418), to the Dallas Facility (4500 S. Lancaster Rd. Dallas, TX. 75216), and back to Bonham. This service is needed five (5) times a week, on Monday through Friday. Only exceptions will be Federal Holidays that fall during the work week. PLACE(s) OF PERFORMANCE: Bonham - Sam Rayburn Memorial Veterans Center, 1201 E. 9th St., Bonham, TX 75418 Dallas - Dallas VA Medical Center, 4500 S. Lancaster Rd., Dallas, TX 75216 PERIOD OF PERFORMANCE: Base: November 9, 2019 through November 8, 2020 Option Year One: November 9, 2020 through November 8, 2021 Option Year Two: November 9, 2021 through November 8, 2022 Option Year Three: November 9, 2022 through November 8, 2023 Option Year Four: November 9, 2023 through November 8, 2024 REQUIREMENTS: The contractor shall provide all labor, equipment, supervision and all other resources required to transport the instruments to and from each Facility 88 miles each way. The contractor shall provide a weekly report of pickup and delivery times will be reported to ensure that deliveries are kept within specified time frames and that all deliveries are made in a timely manner, in accordance with the agreed timeline. The contractor shall provide courier services for two round-trips per day. Beginning and ending at the same Facility, after the one stop, as follows: When the courier originates in Bonham: Pick up unsterile instruments in Bonham in the AM Deliver unsterile instruments to DALLAS. Pick up sterile instruments from previous delivery. Deliver sterile instruments to Bonham, and pick up unsterile instruments in Bonham by PM. When the courier originates in Dallas: Pick up sterile instruments in DALLAS in the AM Deliver to Bonham. Pick up unsterile instruments Deliver unsterile instruments to DALLAS by PM. The contractor shall ensure that all deliveries are made in a timely manner, in accordance with the contract. TYPE OF CONTRACT: A firm fixed price contract. DOCUMENTATION: A weekly report of pickup and delivery times will be reported SPS ensuring that deliveries are kept within specified time frames and that all deliveries are made in a timely manner, in accordance with the agreed timeline. The government will furnish the instruments to be transported. The government will notify the courier if and when there are no instruments to transport. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES: All instruments must be transported between Dallas from Bonham, five (5) times a week TRAVEL: Courier will travel from Bonham to Dallas to collect and deliver instruments. GOVERNMENT RESPONSIBILITIES: The Government will furnish the instruments to be transported. We will notify the courier if we do not have instruments to transport. CONTRACTOR EXPERIENCE REQUIREMENTS: The governments will determine on a SR basis what positions are considered key personnel. The contractor shall identify, by name, the key management and technical personnel who will work under this task order at the time the work is being negotiated. If key personnel become unavailable to complete the RS, the proposed substitutions of key personnel shall be made only as approved directed by the Contracting Officer and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications to the COR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from the date of award to end of the contract, non-key Contractor personnel are no longer available, HES/HIS reserves the right to review qualifications of proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the TLO. Team personnel proposed by the Contractor should possess some of the following knowledge and/or skills: The contractor must notify VHA in advance and we will approve or reject proposed contractor personnel for the contract. The contractor shall submit a resume of qualifications to the COR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of the proposed replacement personnel and will reject individuals who do not meet the qualifications set forth herein. The contractor must inform the VHA COR, Project Manager and/or Task Manager when personnel are removed from the contract for any reason. The contractor shall remove any employee from the performance of this contract of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee s performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/ or disciplinary reasons. The contractor must inform the VHA COR, and Project manager / Task Manager when personnel are removed from the contract for any reason. If a key person becomes unavailable to complete the SR, the proposed substitutions of key personnel shall be made only if approved by the CORT and Project Manager. The contractor shall submit a resume of qualifications to the COR for all direct employees proposed for this project. All contractor employees will be approved by the COR prior to bringing on duty. The VHA shall not be liable for further payment of any Contractor employee that VHA requires the Contractor to remove from the performance of this contract. VHA s payment liability, for unsuitable Contractor employees, ends five working days after Contractor s receipt of removal request for unsatisfactory performance and immediately for any violation of law, VA security, confidentiality requirements and/or other disciplinary action. VENDOR SECURITY REQUIREMENTS: No protected health information (PHI) or individual identifiable information (III) (paper or electronic) will be transported as part of this courier contract. The COR and CO are responsible for assuring that no PHI or III will be given to this vendor. The vendor, CO and COR shall be accountable for maintaining VA Information Security and Privacy requirements and shall immediately report to the Information Security Officer (214-857-0512 or 214-857-4357) and to the Privacy Officer (214-857-1432) The C&A requirements do not apply and a security Accreditation Package is not required. WORK HOURS: Normal Work Hours: The service schedule shall be developed between the contractor and Contractor s Representative (COR) prior to any service being performed. The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday and any other day specifically declared by the President of the United States to be a national holiday. HOLIDAY DATE New Year s Day Jan 1 Martin Luther King s Birthday 3rd Monday in Jan President s Day 3rd Monday in Feb Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in Sep Columbus Day 2nd Monday in Oct Veterans Day Nov 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25 SAFETY/SECURITY REQUIREMENTS: The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and actor supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR. CONDUCT OF PERSONNEL: Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length more than three inches, while assigned under this contract. CONTRACTORS ATTIRE AND APPEARANCE: Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities. The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority. RECORDS MANAGEMENT STATEMENT: Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contract must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [email, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (04-FEB-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/VANTHCS/VANTHCS/36C25719Q0326/listing.html)
- Record
- SN05211207-F 20190206/190204230020 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |