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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 18, 2019 FBO #6265
SOURCES SOUGHT

G -- Volunteer Recognition Banquet Catering (SAVAHCS)

Notice Date

1/16/2019
 

Notice Type

Synopsis
 

NAICS

722320 — Caterers
 

Contracting Office

Department of Veterans Affairs;NCO22-Gilbert Network Contracting;3601 S. 6th Avenue;Tucson AZ 85723
 

ZIP Code

85723
 

Solicitation Number

36C25819Q0110
 

Response Due

1/25/2019
 

Archive Date

3/26/2019
 

Point of Contact

michael.williams48@va.gov
 

Small Business Set-Aside

Total Small Business
 

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Network Contract Office (NCO) 22 Gilbert is seeking a qualified vendor to provide food catering services for the Southern Arizona VA Healthcare System s Annual Volunteer Recognition Banquet to be held on April 11, 2019 in Tucson, Arizona. The contractor shall provide all labor, supplies, materials, and travel to meet the needs of this solicitation. Prospective contractors must be authorized/certified to provide the required service and must show proof with any provided documents at the time of responding to this Sources Sought announcement. DRAFT Statement of Work (SOW) DRAFT Volunteer Recognition Banquet Food Catering 1.0 Background: Network 22 s Southern Arizona VA Healthcare System (SAVAHCS) has a requirement for food catering services for their Annual Volunteer Recognition Awards Banquet to be held on April 11, 2019. Volunteer Recognition is an annual awards banquet to say thank you to the volunteers who serve Veterans and their families at SAVAHCS throughout the year. Awards are given to the volunteers in various categories, with a final category of Volunteer of the Year. Voluntary Services will ask VA employees to volunteer to help with serving the meal to the guests and general clean-up of the auditorium. The vendor will bring a catered meal to SAVAHCS, and will utilize the auditorium to serve. Meals will be eaten outside under canopies in the Rose Garden Courtyard. 2.0 Requirements: The vendor will provide all labor, supervision, travel, portable heating equipment, coolers (for desserts and beverages served outdoors), food, beverages, utensils, and paper products to set-up and oversee food service (buffet style), providing meals to approximately 500 guests on April 11, 2019 at the: Southern Arizona Veterans Affairs Health Care System (SAVAHCS) 3601 S. 6th Ave. Building 4 (Auditorium and Kitchen) Tucson, Arizona 85723 Vendor shall arrive no later than 3:30 p.m. and no earlier than 2:30 p.m. with prepared food, and ready to serve by 5:00 p.m. Food will be served until 6:30 p.m., or until food is depleted (whichever occurs first). Vendor will bring adequate personnel to help with food set-up, replenishing food trays, and cleaning and removal of equipment brought into Bldg. 4, (auditorium) no later than 7:00 p.m. on April 11, 2019. Vendor will supervise their own staff. SAVAHCS will have approximately 50 SAVAHCS employees available to serve food to the guests, and do general clean-up of the auditorium. Vendor, their employees, and SAVAHCS staff will follow Infection Control policies of proper hand-washing, use of gloves, and protective equipment necessary to provide meals to approximately 500 guests. 3.0 Deliverables: Menu will provide two entree choices (preferably a chicken and beef choice), and a vegetarian option (vegetarian option to serve approximately50). Menu to also include the following: Two side dishes Dinner salad Two dessert choices, one of which will be sugar free A non-carbonized beverage choice plus water and coffee Condiments and salad dressing Dinner plates, dessert plates, napkins, cups, eating and serving utensils Food will be prepared, and ready to serve prior to vendor's arrival at SAVAHCS. SAVAHCS will provide tables, chairs, tablecloths, sanitizing hand gel and hair cover. Food items are expected to be of proper temperature ranges for consumption, and within the Food and Drug Administration protocols. We request a site visit (specific date and time to be arranged by contracting officer). with all caterers responding to this solicitation to view the facility, the suggested serving arrangements, and traffic patterns being planned. At that time, we also request a sampling of the vendor's main entrees for evaluation (as it would be served). A meeting will be set-up with the awarded vendor to determine final meal selections and quantities. Final tally of guests being served will be reported to the vendor no later than three business days prior to event. At that time, the vendor will provide a final invoice that reflects an accurate number of guests being served. 4.0 Certifications and Licensing: Vendor must be Food Handler Certified and Licensed, and be registered in Duns and Bradstreet, and in the System for Award Management at www.SAM.gov. Vendor must have experience with catering for large groups of 300 or more. Vendor will be required to provide a minimum of two references. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 722320 ($7.5M). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail, mail or ground carrier to: Southern AZ VA HealthCare System, 3601 S. 6th Avenue, Tucson, AZ 85723 or by e-mail to Michael.williams48@va.gov. All information submissions to be marked Attn: Michael Williams, Contracting Specialist (9-90C) and should be received no later than 3:30 pm Mountain Time on January 25, 2019. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (16-JAN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/TuVAMC/VASAHCS/36C25819Q0110/listing.html)
 

Place of Performance

Address: 3601 S. 6th Avenue;Tucson, AZ

Zip Code: 85737

Country: USA
 

Record

SN05196077-F 20190118/190116230016 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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