SOURCES SOUGHT
65 -- NEW - FASTPAK ELITE 260 NARROW PACKAGING MACHINE
- Notice Date
- 12/4/2018
- Notice Type
- Synopsis
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
- ZIP Code
- 78229
- Solicitation Number
- 36C25719Q0175
- Response Due
- 12/7/2018
- Archive Date
- 12/12/2018
- Point of Contact
- to Dr. Ervin by December 7, 2018 at 3 PM CST
- Small Business Set-Aside
- N/A
- Description
- ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA $00.00 $00.00 CANISTER VALIDATOR LOCAL STOCK NUMBER: FF54-CANVAL 0002 1.00 EA $00.00 $00.00 CANISTER CALIBRATION COMPONENT KIT LOCAL STOCK NUMBER: FF54-RECALKIT 0003 1.00 EA $00.00 $00.00 ON-SITE CANISTER RECALIBRATION TRAINING LOCAL STOCK NUMBER: 2M9351 0004 1.00 EA $00.00 $00.00 FASTPAK ELITE 260 NARROW LOCAL STOCK NUMBER: FPE260N 0005 1.00 EA $00.00 $00.00 ADDITIONAL FASTPAK ELITE NARROW LOWER PACKAGING UNIT PURCHASED WITH FPELITE LOCAL STOCK NUMBER: LPUND0001FP 0006 1.00 EA $00.00 $00.00 FASTPAK ELITE INTERFACE FEES LOCAL STOCK NUMBER: 2M3000-ELITE 0007 1.00 EA $00.00 $00.00 FASTPAK ELITE IMPLEMENTATION FEES LOCAL STOCK NUMBER: 2M9900INS-ELITE 0008 1.00 EA $00.00 $00.00 EQUIPMENT SUPPORT-FASTPAK ELITE-PREFERRED SERVICE, 8AM TO 11PM LOCAL TIME, 7 DAYS LOCAL STOCK NUMBER: SVELTPR 0009 1.00 EA $00.00 $00.00 EQUIPMENT SUPPORT - FASTPAK ELITE-ADDITIONAL LPU-PREFERRED SERVICE, 8AM TO 11PM LOCAL TIME, 7 DAYS LOCAL STOCK NUMBER: SVETLPR GRAND TOTAL $00.00 VAAR 852.211-73 BRAND NAME OR EQUAL (JAN 2008) 52.212-2 EVALUATION- COMMERCIAL ITEMS (JAN 1999): TECHNICAL ACCEPTABILITY AND PRICE This is a Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified sources; (2) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. The NACIS code is 339112 and the Size Standard is 1000. Your responses to the information requested by the department of veterans Affairs in determining the appropriate acquisition method, including whether a priority SDVOSB/VOSB and all other small business set-aside is possible. Statement of Work (SOW) A. GENERAL 1. FASTPAK ELITE PACKAGING MACHINE. The contractor shall comply with Federal, State, local laws and regulations applicable to the performance of this contract. 2. SCOPE OF WORK 2.1 The Dallas VA Outpatient Pharmacy is requesting a new packaging unit to process 5,000-unit dose pouches every month. Contractor will deliver, unpack and install the equipment during normal business hours unless prior authorization is given by the COR, Contracting Officer or designated representative. 3. BACKGROUND: The outpatient pharmacy has utilized a Fast Pak 71-unit dose packager for the past 20 years. This piece of equipment has performed well, but has required more maintenance within the last year as the equipment is nearing the end of its expected life span. This machine has packaged over 12,000,000 individual doses during its lifespan. 3.1 Performance period: 10 to 15 years 3.2 Type of contract: The government agrees to contractor price based on quality B. GENERAL REQUIREMENTS: 1. Fast Pak 71: Quantity: one, holds 260 canisters for 260 medications. Warranty: Manufacturer s warranty on parts and accessories Specifications: Size (in.) Width Depth Height 260 35.1 36.7 78.7 336 50.9 36.7 78.7 520 70.2 36.7 78.7 Weight FastPak Elite 260 1,280 lbs. (without canisters) 1,675 lbs. (with full canisters) FastPak Elite 336 1,610 lbs. (without canisters) 2,028 lbs. (with full canisters) FastPak Elite 520 2,490 lbs. (without canisters) 3,280 lbs. (with full canisters) Power Supply AC 120V ± 10v, 50/60Hz On-board canisters 260 Canisters 320 Canister 520 Canisters Canister Sizes XL 580cc; L 380cc Package size Wide: 60-, 70-, 80-, 90mm x 70mm Narrow: 42.5mm x 60mm Tray 63 cells Printer support Supports 1D barcodes, 2D barcodes and graphics Speed Up to 65 pouches/minute Communication LAN (TCP/IP) Server Microsoft Windows ® Server 2012 Database SQL 2012 Client Windows 8.1 Client - 64 bit This equipment serves at the primary unit for inpatient wards. Because the unit is 20 years of age, it is constantly in need of repair which slows down patient care. The new unit will enhance production speed with a unique production-orientated interface, users can pre-plan by easily seeing upcoming system needs such as consumable availability, upcoming trays needed and missing or low-count medications. The unlimited queue functionality means the system moves from batch to batch with no service interruption. High volume canisters require fewer, fills, and half-table canister cut pills on-demand, limiting manual operations. The Contractor is responsible for providing all items listed on the quote and fully installing the equipment, calibrating, testing, and evaluating the equipment after installation to include all other agreements pursuant to the quote and training of on-site staff in use of equipment. Yearly service agreement: The contractor shall provide all labor, equipment, supervision and expertise in order to provide maintenance services for the ARXIUM/equipment list within the Statement of Work as required. The VA Medical Center Dallas is a 24 hour/7 day per week operation so the contractor shall always be required to provide maintenance service. In addition, the contractor shall provide services as needed outside of business hours due to equipment repairs that are unexpected. The Contractor shall respond with 24 hours of a maintenance or repair call. DESCRIPTION OF WORK The contractor shall provide all required service and parts for the VA equipment in accordance with the original equipment manufacturer specifications. Reference below for equipment type and the required service. Equipment: FASTPAK ELITE PACKAGING MACHINE Equipment Manufacturer: ARXIUM Equipment Model: FPE260N Component Type Computer Dell OptiPlex XE2 Series Operating System Windows 7 32 bit Barcode Scanner Microscan 1D Touchscreen Monitor ELO 17 Electrical Requirements 115v, 60Hz, 10 amps Location: DALLAS VA MEDICAL CENTER, DALLAS, TX PERSONNEL Program Manager. The contractor shall provide in writing the name and phone number of a Program Manager within (10) ten calendar days of the award of the contract. The Program Manager shall be a qualified and experienced manager to oversee the personnel assigned to perform the installation and maintenance services. The contractor s Program Manager shall correspond with the COR on a regular basis to discuss any problems that the contractor or contractor s personnel may be experiencing during the performance of this contract. Unresolved problems shall be referred to the Contracting Officer for resolution. Contractor Service Personnel (CSP). All subcontractors performing work for primary contractor shall meet all specifications and standards that apply to CSP under this agreement. CSP shall maintain clean and neat appearance and shall wear an identification badge at all times when performing services at the Government site. Identification badges shall be worn in a clearly visible area of the outer garment. The COR shall furnish this badge. Due to conflict of interest, the contractor shall not employ a current DOD employee, military or civilian to provide services under this contract. Government point of contact (POC). The COR will be the Government s POC. If required, the COR will be designated in writing to the Contractor and the scope of authority will be set forth therein. Contractor shall respond only to calls from COR or a designated representative from the Medical Center. 3.4 SECURITY STATEMENT: The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information. For Remote access the vendor will not be issued a userID/Password to the systems covered under this contract. A VA IT system administrator will initiate a collaborative software utility (for example Net Meetings) and invite the vendor to join. The VA system administrator will log into the systems using their credentials and allow vendor to watch the results as the system administrator follows the directions of the vendor. In some situations, the system administrator may give control of the system administrator s desktop to the vendor. The system administrator will supervise and BE RESPONSIBLE for the actions of the vendor. The COTR is responsible for the actions of the system administrator. The Vendor and all VA employees are required to immediately report any security violations to the Information Security Officer. No other security statements are required. During onsite service, the Vendor shall be chaperoned by a VA System Administrator. The vendor shall not be issued a UserID/Password. The chaperon shall log the vendor onto the system and be accountable for the actions of the vendor. The Vendor shall not enter or will immediately leave the computer room if the chaperon is not in the computer room. Non-volatile memory devices, working or non-working, shall NOT be removed from the VA. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non-magnetic media. ACRONYMS AND DEFINITIONS Contracting Officer (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government. Contracting Officer s Representative (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer. Equipment Ownership. Title to equipment shall remain with the contractor until installed and established. After completion, a satisfactory inventory and inspection is completed by Contractor, COR and Maintenance personnel. Upon approved inspection, title, equipment, accessories and ownership will be released to VA North Texas Healthcare system (VANTHCS). Limited Warranty. All equipment listed on Schedule B and pursuant to the attached quote, shall be fit and sufficient for the purpose intended as set forth in the user manuals; and merchantable, of good quality and free from defects in materials or workmanship; for a period of one (1) year from the date of the first invoice under this agreement. 6.2. Maintenance and/or repairs that are not covered under the warranty will be paid by the Government. 6.3 All records (administrative and program specific) created during the period of the contract belong to VA North Texas Health Care System (VANTXHCS) and must be returned to VANTXHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1. NARA RM Language Clause 1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. 2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. 3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. 4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. 5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1. 6. The Government Agency owns the rights to all data/records produced as part of this contract. 7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. 8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. 9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. 10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. TERMINATION The Agreement is terminated at the completion of the inspection and satisfactory evaluation. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (04-DEC-2018); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/36C25719Q0175/listing.html)
- Place of Performance
- Address: Dallas VA Medical Center;4500 S. Lancaster Rd.;Dallas, TX
- Zip Code: 75216
- Country: USA
- Zip Code: 75216
- Record
- SN05166108-F 20181206/181204230024 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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