SOLICITATION NOTICE
70 -- Looker Software License - Package #1
- Notice Date
- 11/8/2018
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of Health and Human Services, OFFICE OF THE INSPECTOR GENERAL, OFFICE OF INSPECTOR GENERAL, 330 INDEPENDENCE AVE SW, 5TH FLOOR, WASHINGTON, District of Columbia, 20201, United States
- ZIP Code
- 20201
- Solicitation Number
- RFQ-OIG-230889L
- Archive Date
- 11/28/2018
- Point of Contact
- Chersharon King, Phone: 2028704174, Nicola L. Carmichael, Phone: 2028708579
- E-Mail Address
-
chersharon.king@oig.hhs.gov, Nicola.Carmichael@oig.hhs.gov
(chersharon.king@oig.hhs.gov, Nicola.Carmichael@oig.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- Looker solicitation Specification Sheet - List of Required items Price Schedule with CLINS of items required. A. Request for Quote: Looker Software Licenses The U.S. Department of Health and Human Services, Office of Management and Policy, Acquisition Division on behalf of the Office of the Inspector General (OIG), is issuing this competitive RFQ. This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6 and Simplified Acquisition Procedures in FAR Subpart 13.5. This solicitation document incorporates provisions and clauses. It is the responsibility of the Offeror to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://farsite.hill.af.mil/vmhhsara.htm.The NAICS code is 511210 - Software Publishers. The Contracting Office may contact the Offeror (or multiple Offerors) and request quote revisions that seek additional price discounts, provide revisions to the technical quotes or explain other aspects of the quote to improve the terms reflected in the quote. In the event quotes revisions are requested, the Government will not necessarily be seeking revisions from all Offerors. The Government reserves the right to award without discussions. Therefore, each initial quote should contain the Offeror's best terms from a technical and price standpoint. Quotes must be current, concise, and complete, and demonstrate a thorough understanding of solicitation requirements. By submission of a quote, the Offeror attests that there have been no exceptions taken to the terms and conditions of this solicitation. Offeror shall acknowledge all amendments in their quotes, if any. Section B - Supplies or Services and Prices/Costs: CLIN Structure: See Price Schedule Section C - Description/Specification/Statement of Work Requirement: SEE SPECIFICATION SHEET For additional information, Brand Name Justification attached to this solicitation. Period of Performance: The Period of Performance reads as follows: Table 1- Period of Performance: Period of Performance Start - End Base Period - 15 November 2018 1- 4 November 2019 Option 1 - 15 November 2019 - 14 November 2020 Option 2 - 15 November 2020 - 14 November 2021 Option 3 - 15 November 2021 - 14 November 2022 Section F - Deliveries or Performance 1. Delivery: Responsibility and Inspection: unless otherwise specified, the supplier is responsible for the performance of all inspection requirements and quality control. 2. Delivery Points of Contact (POC): Primary Delivery POCs Name: Kirsten Dalboe Address: 330 Independence Ave. S.W. Cohen Bldg Washington DC 20201 Telephone Number: 202-360-2528 Email Address: Kirsten.Dalboe@oig.hhs.gov Section G - Contract Administration Data 1. Invoicing Instructions Invoice Submission: The Contractor shall submit a complete invoice with all required back-up documentation electronically, via email, to: 1. Contract Specialist via DAM mailbox: pscsas.invoices@psc.hhs.gov.* 2. Contracting Officer's Representative (COR): Kirsten Dalboe 3. Financial Management Service (FMS): psc_invoices@psc.hhs.gov.* * No other non-invoice related documents (i.e. deliverables, reports, balance statements) shall be sent to the DAM and FMS mailboxes. Invoices Only. The subject line of your email invoice submission shall contain the task/order or delivery order or contract number (TBD) and the number of invoices. The Contractor shall send one email per contract, task or delivery order per month. The email may have multiple invoices for the contract, task or delivery order. Invoices must be in the following formats: PDF, TIFF, or Word. No Excel formats will be accepted. The electronic file cannot contain multiple invoices; example, 10 invoices requires 10 separate files (PDF or TIFF or Word). Invoices shall be submitted in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc. All concerns regarding contract payment shall be directed to the COR. In accordance with FAR 52.212-4, Contract Terms and Conditions - Commercial Items, a proper invoice must include the following items: FAR 52.212-4(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include- (i) Name and address of the Contractor; (ii) Invoice date and number; (iii) Contract number, contract line item number and, if applicable, the order number; (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; (vi) Terms of any discount for prompt payment offered; (vii) Name and address of official to whom payment is to be sent; (viii) Name, title, and phone number of person to notify in event of defective invoice; and (ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. (x) Electronic funds transfer (EFT) banking information. (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. (B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer - System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management), or applicable agency procedures. (C) EFT banking information is not required if the Government waived the requirement to pay by EFT. (2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315. Additionally, the FMS requires the contractor to include its Dunn and Bradstreet Number (DUNS) on each invoice. In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business." Additionally, in accordance with OMB Memorandum, M-12-16, all prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMB Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation. In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors. In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this order will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management. Part II - Contract Clauses Section I - Provisions and Clauses The following FAR provisions and clauses are applicable to this procurement: Table 2 - FAR Clauses by Reference FAR Clauses: 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one of more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: http://farsite.hill.af.mil/. Reference Description Date 52.202-1 Definitions Nov 2013 52.203-3 Gratuities Apr 1984 53.203-5 Covenant Against Contingent Fees May 2014 52.203-7 Anti-Kickback Procedures May 2014 52.203-12 Limitation on Payments to Influence Certain Federal Transactions Oct 2010 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights Apr 2014 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper May 2011 52.204-12 Data Universal Numbering System Number Maintenance Dec 2012 52.204-13 System for Award Management Maintenance Jul 2013 52.204-18 Commercial and Government Entity Code Maintenance Jul 2015 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Oct 2015 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters Jul 2013 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations Nov 2015 52.212-4 Contract Terms and Conditions - Commercial Items May 2015 52.212-4 Alternate I Contract Terms and Conditions - Commercial Items May 2014 52.217-8 Option to Extend Services Nov 1999 52.217-9 Option to Extend the Term of the Contract March 2000 52.219-1 Small Business Program Representations Oct 2014 52.219-1 Small Business Program Representations--Alternate I Sep 2015 52.219-6 Notice of Total Small Business Set-Aside Nov 2011 52.219-13 Notice of Set-Aside of Orders Nov 2011 52.219-28 Post-Award Small Business Program Representation July 2013 52.223-15 Energy Efficiency in Energy-Consuming Products Dec 2007 52.223-16 Acquisition of EPEAT® - Registered Personal Computer Products Oct 2015 52.223-19 Compliance with Environmental Management Systems May 2011 52.224-1 Privacy Action Notification Apr 1984 52.224-2 Privacy Act Apr 1984 52.225-1 Buy American-Supplies (Aug 2011) 52.225-2 Buy American Certificate (May 2014) 52.227-14 Rights in Data - General May 2014 52.227-17 Rights in Data -- Special Works Dec 2007 52.227-18 Rights in Data -- Existing Works Dec 2007 52.227-19 Commercial Computer Software License Dec 2007 52.228-5 Insurance -- Work on a Government Installation Jan 1997 52.232-18 Availability of Funds Apr 1984 52.232-23 Assignment of Claims May 2014 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr 1984 52.239-1 Privacy or Security Safeguards Aug 1996 52.242-13 Bankruptcy Jul 1995 52.242-14 Suspension of Work Apr 1984 52.242-15 Stop-Work Order Aug 1989 52.243-4 Changes June 2007 52.243-7 Notification of Changes Apr 1984 52.245-1 Government Property Apr 2012 52.245-1 Government Property (ALT I) Apr 2012 52.249-4 Termination for Convenience of the Government Apr 1984 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 52.252-6 Authorized Deviations in Clauses Apr 1984 A. HHS ACQUISITION REGULATION (HHSAR) CONTRACT CLAUSES Item No. Clause No. Title and Date HHSAR 352.203-70 Anti-Lobbying Dec 2015 HHSAR 352.211-1 Public Accommodations and Commercial Facilities HHSAR 352.211-3 Paperwork Reduction Act HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations Dec 2015 HHSAR 352.249-8 Fixed-Price Supply and Service)(Over the Simplified Acquisition Threshold Apr 1984 HHSAR 352.223-70 Safety and Health Dec 2015 HHSAR 352.224-70 Privacy Act Dec 2015 HHSAR 352.224-71 Confidential Information Dec 2015 HHSAR 352.227-11 Patent Rights-Exceptional Circumstances Sept 2014 HHSAR 352.227-14 Rights in Data-Exceptional Circumstances Sept 2014 HHS 352.227-70 Publications and Publicity Dec 2015 HHSAR 352.231-70 Salary Rate Limitation Dec 2015 HHSAR 352.233-70 Choice of Law (Overseas) Dec 2015 HHSAR 352.233-71 Litigation and Claims Dec 2015 HHSAR 352.237-71 Crime Control Act-Reporting of Child Abuse Dec 2015 HHSAR 352.237-72 Crime Control Act-Requirement for Background Checks Dec 2015 HHSAR 352.237-74 Non-Discrimination in Service Delivery Dec 2015 HHSAR 352.239-74 Electronic and Information Technology Accessibility Dec 2015 Part III - List of Documents, Exhibits, and Other Attachments Table 5 - List of Documents Document Type Title #Pages 1) Specification Sheet Looker Items 2) Price Schedule Looker Items - Price Schedule 1 - 4 Tabs (Base Year and 3 Option Years 3) Brand Name J&A Part IV - Representation and Instructions Section K - Representation, Certifications and other statements of Offerors The Offeror shall complete only paragraphs (b) of FAR 52.212-3 provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. Offeror shall certify this was completed in the quote. Section L - Instructions, conditions, and Offerors or Respondents Addendum to FAR 52.212-1 (Instruction to Offerors): Submission of Offers. All offers shall include the following: 1. Name of company and contractor's point of contact 2. Address 3. Email address 4. Payment terms, price(s) of all CLIN items listed in the solicitation's price schedule Additionally, the following is also required to be deemed technically acceptable: 5. Technical: Offeror shall address in their quote all products and service requirements specified in the Specification Sheet. 6. Past Performance: Offerors shall provide at least three (3) past performance references of recent (within the last three years) and relevant of similar size and scope. Reference information must include the following; contract numbers, name of the company, company address, name of a contact person and telephone number and inclusive dates that the contract was initiated with the date of completion. 7. Price: Offeror(s) shall provide complete pricing for each CLIN as identified within the solicitation (Price Schedule). Offerors shall provide a fixed unit price for all line items. Questions must be submitted to Chersharon.King@oig.hhs.gov not later than 2:00 PM EST, 9 November 2018. Quotes are due not later than 12:00 PM EST, 13 November 2018 and shall be emailed to Chersharon.King@oig.hhs.gov. Late quotes will not be accepted. Section M - Evaluation for Award Addendum to FAR 52.212-2 (Evaluation - Commercial item) Method of evaluation will be based on Lowest Price Technically Acceptable (LPTA). Only one (1) award will be made. This is a firm fixed-price procurement. Procedures in FAR 13.106 are applicable to this procurement. The basis of award is having a technically acceptable offer with the lowest total price (including options), and acceptable past performance. In order to be rated technically acceptable, all proposed items and/or related services shall meet or exceed the minimum specifications. In order for the Government to determine technical acceptability, quote(s) must provide clear specifications for all proposed products and/or services. Failure to provide documentation that clearly demonstrates the ability to provide the proposed supplies and service in IAW the Solicitation/Specification Sheet will result in a quote being determined unacceptable. In order to be rated technically acceptable, the contractor must be address the Evaluation Factors below: 1. Technical: The Offeror(s) shall be evaluated based on their detailing all the technical specifications, per the solicitation. The Offeror must provide the evaluation panel with sufficient confidence that the Offeror has the ability to meet the expected performance throughout the period of performance. 2. Past Performance: Evaluation of past performance may be based on one or more of the following: a) Past Performance references specified in Section L. item 6. b) The contracting officer's knowledge of and previous experience with the supply or service being acquired; c) The Government wide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov; or d) Any other reasonable basis. Note: In the case of a contractor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the contractor shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable." 3. Price: The basis of award is technically acceptable offer with the lowest total price and acceptable past performance. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). All interested contractors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/. ******* End of Combined Synopsis/Solicitation ********
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/75661c1faa7ba92e3c47f33add823dd9)
- Place of Performance
- Address: Department of Health and Human Services, Office of Inspector General, Office of Management and Policy, 330 Independence Ave. SW 5th Floor, Suite 5550, Washington, District of Columbia, 20201, United States
- Zip Code: 20201
- Zip Code: 20201
- Record
- SN05147221-W 20181110/181108230653-75661c1faa7ba92e3c47f33add823dd9 (fbodaily.com)
- Source
-
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