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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 03, 2018 FBO #6189
DOCUMENT

J -- Annual Maintenance & Repairs of Philips Xper IM Flex Cardio Notice of Intent to Sole Source Send a capability statement, relevant to the work described the attached draft statement of work by 11/08/2018 at 12:00p - Attachment

Notice Date

11/1/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

36C24419Q0056
 

Archive Date

11/11/2018
 

Point of Contact

Andrew Taylor
 

Small Business Set-Aside

N/A
 

Description

36C24418Q0056 - Notice of Intent to Sole Source Send a capability statement, no more than one page in length; to include Company Name Duns Number, Socioeconomic Category, brief description of your business entities capability to handle this particular project in the Philadelphia area, website and GSA Contract number if applicable & contract number/information. Email to Andrew Taylor andrew.taylor3@va.gov with 36C24418Q0056 in the email Subject line, no later than 12:00 pm Thursday November 8, 2018. DRAFT STATEMENT OF WORK General Guidance Title: Full Service and Maintenance for Government owned Philips Xper System. Scope of Work: The contractor shall provide full service and maintenance for government Philips Xper IM Physiomonitoring system required by the requirements stated herein, to include: Hard ware support Software updates Remote software technical support 24x7 Remote clinical application support Philips Remote Services Onsite software escalation Background: VAMC Philadelphia Cardiology utilizes Philips Xper IM Physiomonitoring along with all associated hardware needed for the proper functioning of the system. This equipment requires repair and maintenance by trained personnel using manufacturer approved parts and specifications. Period of Performance 12/28/2018 to 12/27/2019 and four annual option periods. Service to be Provided by Contractors: Repair: Repair services will be provided, at the request of the Department of Veterans Affairs, to diagnose and correct equipment malfunctions on a routine basis. Repair service will be provided from 8:00 a.m. to 6:00 p.m. on VAMC working days. All repairs shall be performed by a manufacturer trained technician. Parts: All replacement parts furnished will be new or factory rebuilt and equal to or exceeding the manufacturers authorized parts specifications. Priority parts delivery is included. PM and Performance Test: Preventive Maintenance shall be conducted at least annually unless otherwise specified. The preventive maintenance inspection shall be in accordance with manufacturer's frequency and recommended protocol. Performance testing will clearly verify that all equipment covered under the agreement meets or exceeds manufacturer's technical specifications. Maintenance will include, but is not restricted to: cleaning of equipment running system diagnostics (hardware and software) calibrating and lubricating equipment to manufacturer's specifications providing all factory required hardware and software updates, which ensure performance to manufacturer's current specifications Electrical safety testing of equipment Scheduling Arrangements: Response time of the contractor for routine service calls made during the hours of 8:00 a.m. and 5 p.m. within four (4) hours. The term, "Response Time of the Contractor," will result in the physical presence of a fully qualified technician arriving on station within the specified time-frame. Upon notification of need for service, the contractor shall respond within 30 minutes via phone to establish a repair schedule. Upon arrival, the contractor will notify the Biomedical Engineering contact person (see IV b). Documentation:   At the completion of each service call or scheduled maintenance, the contractor shall provide a written service report to the primary and/or alternate contact person.   This report will clearly indicate the following: date of service name of vendor service technician/engineer type of service performed model serial number VA barcode (EE) number of the component of the system description of the service completed list of any parts replaced contract obligation number (642-Cxxxxx).     Service reports must also be emailed to vhaphibiomedicalservicereports@va.gov, with the Vendor Name and contract Obligation Number (642-Cxxxxx) listed in the Subject line.   Failure to provide complete and legible documentation as described will result in payment delays and possibly non-payment. Calibration and Documentation Of Contractor s Test Equipment: Test and measuring equipment used by the Contractor in performance of this contract must be calibrated in the last twelve months to a traceable national or international standard such as National Institute of Standards and Technology (NIST). For each service instance in which Contractor test or measuring equipment is used to calibrate, maintain or repair the medical equipment included in this contract, the Contractor must track the specific test or measuring equipment used. Ideally, this test or measuring equipment should be uniquely identified on the service documentation provided to the facility at the completion of the service instance. This identification should be traceable back to the specific test and measuring equipment used. Upon request, Contractor must provide COR/Biomedical Engineering with documentation of the calibration of this test and measuring equipment. This documentation should include at least the following: Unique identifier for the test and measuring equipment. This should match the identifier on the service documentation provided to Biomedical Engineering. Testing interval. Test date. Next test due date. As received and As returned status of the equipment being tested (e.g., was equipment in tolerance or not when received for testing and was equipment in tolerance or not when returned). Calibration results data. Identification of the device used to test equipment. Statement of traceability to the national or international standard used in the testing and calibration of the equipment. The national or international standard will be specified on the certificate. Reference to the testing procedure used. Calibration company identification information including company name, address, phone number and name of specific representative completing performance testing and calibration service. Terms and Conditions: User Responsibility: The Department of Veterans Affairs will provide the contractor's authorized personnel access to the equipment and adequate working space during performance of any services specified in this agreement. Biomedical Engineering Contact Person: The VAMC contact person for this maintenance contract can be reached at (215) 823-5800 x9093 or (215) 823-4604: Primary: Edward Yan Alternate: Mark Brody The primary contact, or alternate, shall coordinate the scheduling of repair and preventive maintenance visits with the contractor. The contractor's representative shall notify the primary contact, or alternate, either in person (Biomedical Shop Room 3A152, bldg 2) or by telephone (extension 5829) whenever he/she arrives on station. All vendor mobile media devices (USB drives, CDs, DVDs, etc.) must be scanned by Biomed before use. The completed service reports shall be provided to the primary contact, or alternate, upon completion of the work. Failure to contact VA representative or present proper documentation will result in delay of payment. Information Security: Equipment, and any related services/support associated with the use of this equipment, must adhere to the Health Insurance Portability and Accountability Act (HIPAA) and all applicable Information Security Requirements of the Department of Veterans Affairs. Hard drives and other storage media contained within the equipment cannot be returned to the company, manufacturer and/or its representative. Hard drives or other storage media shall not be removed from VA property by the contractor. Biomedical Engineering MUST be notified whenever a hard drive or other storage media needs to be removed from the equipment so that the VA can take possession for proper disposal/destruction by the Department of Veterans Affairs. All vendor mobile media devices (USB drives, CDs, DVDs, etc.) must be scanned by Biomed before use.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24419Q0056/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24419Q0056 36C24419Q0056.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4663934&FileName=36C24419Q0056-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4663934&FileName=36C24419Q0056-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05140561-W 20181103/181101230747-f3037a62451b340cb58133561cfd933d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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