SPECIAL NOTICE
R -- SINGLE FAMILY CLAIMS COMPREHENSIVE SUPPORT SERVICES
- Notice Date
- 9/21/2018
- Notice Type
- Special Notice
- NAICS
- 541219
— Other Accounting Services
- Contracting Office
- Department of Housing and Urban Development, OCPO, Office of Policy and Systems, Community Service/Housing Support Div, 451 7th Street SW, Washington, District of Columbia, 20410, United States
- ZIP Code
- 20410
- Solicitation Number
- MSP-H-2018-00145
- Archive Date
- 10/10/2018
- Point of Contact
- Brenda K Lee, Phone: 202-402-3504, Brenda K Lee, Phone: 202-402-3504
- E-Mail Address
-
brenda.k.lee@hud.gov, brenda.k.lee@hud.gov
(brenda.k.lee@hud.gov, brenda.k.lee@hud.gov)
- Small Business Set-Aside
- N/A
- Description
- The U.S. Department of Housing and Urban Development (HUD) intends to negotiate and award a sole source task order to Kearney & Company, 1701 Duke Street, Suite 500, Alexandria VA 22314-3492, under the authority of the Multiple Award Schedule Program, the statutory authorities for which are Title III of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 251, et seq.) and Title 40 U.S.C. 501, Services for Executive Agencies. to provide support to the SF Claims Branch in the SF Post Insurance Division. The following support services are required to provide Document Control, Distribution and Delivery, - Distribute reports as received on the date of receipt or Distributive EnterPrise Controller (DEPCON) availability according to distribution list/ Process the Treasury Disbursement Statistics (AX2) payment daily. Receive via email the Budget Check Notification daily from Funds Control staff or successors. Process and deliver the disbursement transmittal payment to the Cash Management Branch (CMB) for payment and return a copy to the SFCB. Due to U.S. Treasury disbursement deadlines that must be met, this payment must be delivered to CMB daily by 11am. Extract payment data from Home Equity Reverse Mortgage Information Technology (HERMIT). Prepare and submit a Comprehensive Monthly Report. Processing of Single Family Mortgage Insurance Claims- Manually process supplemental claims. Retrieve batches of reviewed/processed supplemental claims (labeled PAID, RETURN, and DENIED) and enter the applicable comments in HUD's A43C. For returns, prepare and submit via email the return letter to the mortgagee. Process manual claims that are paid outside of A43C as follows: log in/track incoming claim package, review the package to ensure it is in good order (contains required signatures, documents, supporting information), monitor and reconcile paid claim records, and maintain audit trail information for the SFCB (including preparation of source documents for filing). Manual and Held Payments- All payments request is reviewed and approved by a claims branch employee before disbursement. Monitor, track, process and verify manual payment requests to issue claim payments outside the system (e.g., refunds, reconveyances, etc.) on a daily basis. Track and verify disbursement documents daily to avoid issuance of duplicate payment. Contractor shall deliver the transmittal disbursement (manual disbursements) report daily via email to CMB staff, prior to established deadline of 2 pm or earlier if required buy CMB staff due to circumstances such as closure of the HUD building. As mandated by the Federal Records Schedule, manual payment records must be held for seven years. Upon request, Contractor shall retrieve previous manual vouchers and distribute via email payment voucher to holders. Monitor, research, track, process, review payments on a daily basis that appear on the "Non-EFT Held Payment Report" (or similar). Obtain required documentation from holder mortgagees; review and prepare forms to request issuance of such payments and submit to COR(s) or designee. Perform outreach to payees and serve as intermediary to provide information, forms, and instructions on setting up or changing EFT/ACH accounts for single family payments. Prepare and submit a CWR to the COR(s) that include a File Status Report with the paid total claims. Prepare and submit a CMR to the COR(s) that contains the CWRs for that month and a Non-EFT Held Payment Status Report. CPA Firm Requirement. The Contractor shall be a Certified Public Accounting (CPA) Firm, licensed within their State. SFCB, in an effort to minimize its exposure to the risk of losses, requires the services of a Company that is qualified as a Certified Public Accounting Firm to perform services relating to the Claims Branch's annual processing and distribution of over $18 billion in claims. FHA is a leader in contributing to the resolution of the current financial crisis and the Claims Branch feels that the use of a CPA firm will bring a higher level of professionalism, maintain industry standards, enhance the claim payment process, and ensure that claim payments are being processed accurately and timely. The high volume of disbursements that HUD's SFCB processes annually exposes HUD to an exaggerated risk level of loss and errors. The quality services of a CPA firm will strengthen internal controls and help minimize accounting errors and audit findings. Any decrease in disbursements due to processing errors would result in a high volume of inquiries and a decreased level of customer satisfaction and confidence. All equipment and maintenance. All equipment shall be operational five (5) days a week, with the necessary software to accommodate the data transmissions requirement of this contract. Contractor shall have an Internet email address to facilitate communication with HUD and lenders, as directed by HUD. The Contractor must have an ISP connection in order to use a HUD-provided Virtual Private Network (VPN) as a means of providing a secure connection to HUD. The Contactor will be provided with a HUD VPN Connection. HUD will work with the Contractor to establish a connection to HUD. Once the contract is awarded, the Contractor must complete a VPN questionnaire in order to setup and configure the VPN connection. All equipment and software shall be compatible with HUD's Office of Information Technology (IT), Standard Platform, (includes Workstations and Servers). VPN client installation is made to Contractor's desktop computers. HUD reviews Contractor's firewall rules (ACL). In some cases, Contractor's firewall rules may not allow VPN access and in this case a modification is needed on Contractor's firewall or a separate subnet is created. While a dial-up, digital subscriber line (DSL), or T-1 or T-3 Line connection is acceptable for VPN use, the T-1 and T-3 Lines are preferred. The Contractor must certify that they are in compliance with Section 508 of the Rehabilitation Act Amendments of 1998, which establishes information data accessibility rights for the disabled. The link for the website is http://hudweb.hud.gov/po/i/508/index.htm. All items shall be delivered and installed on the Contractor's premises within fifteen (15) work days after the effective date of this task. Electronic Communication. The Contractor shall procure access through a commercial on-line application to communicate with program users and, when authorized by COR(s), with HUD clients. The Department has e-mail links to the Internet and X.400 cloud via Microsoft Outlook. Specific addresses for program users shall be supplied. The Contractor shall procure Internet access to use the FHA Connection and related HUD web sites for the purpose of carrying out the activities under this task. HUD regulations, handbooks, mortgagee letters, forms, and program and other information and documentation are available at http://www.hud.gov. The Contractor shall create and utilize an independent tracking system that will track all claims processed, and all disbursement activity. The Contractor shall use this system to create monthly detailed activity reports sent to HUD. All reports, spreadsheets, and analyses shall be presented as a soft copy via e-mail. As of 2018, HUD utilizes Microsoft Office 365. The Contractor shall securely file all claims forms and related correspondence received during the contract period. The Contractor shall organize disbursements, documentation and file claim forms in a manner approved by the COR(s) or designee which facilitates easy retrieval. The Contractor shall make arrangements for daily electronic transfer of documents as needed under the terms of this contract between HUD HQ and its offices. The period of performance is for a 6-month base period plus two 3-month option periods. The NAICS code is 541219 and the size standard is 20.50. This notice is not a request for competitive quotations. However, any firm that believes it can meet these requirements may submit a written response via email to Brenda Lee at the email address below by 12:00 PM Eastern Standard Time on September 25, 2018. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirement. Information received will be considered; however, a determination by the Government not to compete the proposed acquisition based on responses to this notice is solely within the discretion of the Government. If no responses are received, HUD will proceed with the sole source award to Kearney& Company. The anticipated award date of this requirement is around September 25, 2018. No calls will be accepted. If you have any questions regarding this announcement, please contact Brenda K. Lee at brenda.k.lee@hud.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/f32340710a4a6c5ef901c081f0d5a951)
- Place of Performance
- Address: 451 7th Street, Washington, District of Columbia, 20410, United States
- Zip Code: 20410
- Zip Code: 20410
- Record
- SN05101698-W 20180923/180921231258-f32340710a4a6c5ef901c081f0d5a951 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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