SOLICITATION NOTICE
70 -- Desktops
- Notice Date
- 9/20/2018
- Notice Type
- Presolicitation
- Contracting Office
- 1735 N. Lynn St., Arlington, VA 22209
- ZIP Code
- 22209
- Solicitation Number
- 1019821184
- Response Due
- 9/22/2018
- Archive Date
- 3/21/2019
- Point of Contact
- Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822
- E-Mail Address
-
Clientservices@fedbid.com;
- Small Business Set-Aside
- HUBZone
- Description
- Bids are being solicited under solicitation number 1019821184. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation is issued as an invitation for bids (IFB), unless otherwise indicated herein. If your company can provide the product/services listed on the solicitation and comply with all of the solicitation instructions, please respond to this notice. To view the specifications, please go to www.FedBid.com and reference Buy No. 952288. GSA Schedule Bids Only: Sellers bidding on this opportunity MUST have the items requested on an existing GSA Schedule. The Schedule must either be in the Seller's name or the Seller must be able to document its ability to act as an agent of a partner's Schedule. Sellers must not bid more than their applicable contract ceiling price, excluding the FedBid Fee, for contract-specific items. If FedBid receives notice that, due to inclusion of the FedBid Fee, the Selected Bid's line item pricing is higher than the Selected Seller's applicable published government contract pricing, the FedBid Fee will be reduced to ensure the Selected Bid's line item pricing does not exceed the Selected Seller's applicable contract pricing. Sellers may offer Open Market items only in accordance with the approved Terms and Conditions of their respective GSA Schedule AND upon approval from the soliciting Contracting Officer. Information regarding GSA Schedules can be found at www.GSA.gov. This requirement is a [ Total HUB-Zone ] set-aside and only qualified sellers may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2018-09-22 09:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be LORTON, VA 22079 The Department of State requires the following items, Brand Name or Equal, to the following: LI 001: Samsung 860 EVO-Series 2.5 SATA III Internal SSD Single Unit; Transource Services Corp Part Number MZ76E500E001; Mfr# MZ-76E500E SPECIFICATIONS: Version, 500 GB Product DescriptionS amsung 860 EVO MZ-76E500E - solid state drive - 500 GB - SATA 6Gb/s TypeS olid state drive - internal Capacity5 00 GB Hardware EncryptionY es Encryption Algorithm2 56-bit AES NAND Flash Memory Type3 D multi-level cell (MLC) Form Factor2.5" InterfaceS ATA 6Gb/s Data Transfer Rate6 00 MBps Buffer Size 512 MB FeaturesT RIM support, Auto Garbage Collection Algorithm, TurboWrite Technology, eDrive, Samsung MJX Controller, 3-bit 3D V-NAND Technology, S.M.A.R.T., 256-bit AES, IEEE 1667 Dimensions (WxDxH)2.7 in x 3.9 in x 0.3 in Weight2.19 oz Manufacturer Warranty5 years warranty, 4119, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Department of State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. A Seller may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in an effort to improve both seller access and awareness of requests and the agency's ability to gather multiple, completed, real-time bids. All responsible Sellers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Sellers that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Sellers that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Sellers may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should Sellers require additional clarification, contact FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation; these can be submitted to clientservices@fedbid.com. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award. All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer ™s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request. The Seller confirms to have sourced all products submitted in this Bid from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer ™s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software. All bid prices must include shipping FOB Destination. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award. Delivery order awards shall only be made to the firm that has the specified GWAC contract associated with this solicitation. The Government views a team arrangement as a prime and subcontractor relationship with the delivery/task order only being awarded to one GWAC contract holder. To ensure compliance, prior to award the offeror MUST provide written proof from the prime GWAC contract holder that they have the right to offer the items/services from this GWAC contract on behalf of the primary GWAC contract holder; AND a statement that the offeror accepts that the government will make award to the prime GWAC contract holder as the sole awardee and they understand the Government will only accept invoices from and make payments to the prime GWAC contract holder. ATTENTION: Should a solicitation be set aside for a specific socio-economic status, such as a small business, the prime GWAC contract holder must meet the socio-economic requirement in order to be considered for award. This includes but is not limited to all GWACs such as: Alliant, 8(a) STARS II, OASIS, NASA SEWP V, NITAAC, etc. GSA schedule orders may include "open market" items, i.e., items not on the awardee's list of GSA schedule items, only in compliance with FAR 8.402(f). Offerors should verify in writing which items are listed on their GSA schedule contracts and which items are "open market" items. For an offer to qualify as an offer based on a GSA schedule contract, the value of "open market" items included in the offer may not exceed the applicable micro-purchase threshold as defined in FAR 2.101. In order to notate which items are open market, in accordance with FAR 8.402(f)(3), Seller must write "open market" in the Line Item Description for any item not currently active on the cited contract, or list in the Seller Bid Description field all open market line numbers (e.g. "Open Market Items: Lines 1, 2, 3.") Delivery order awards shall only be made to the firm that has the GSA FSS contract awarded to them. The Government views a team arrangement as a prime and subcontractor relationship with the delivery order only being awarded to one GSA FSS holder. To ensure compliance, prior to award the offeror MUST provide written proof from the GSA FSS contract holder that they have the right to offer the GSA schedule items on behalf of the GSA FSS holder; AND a statement that the offeror accepts that the government will make award to the GSA schedule contract holder as the sole awardee and they understand the Government will only accept invoices from and make payments to the GSA FSS contract holder. ATTENTION: Should a solicitation be set aside for a specific socio-economic status, such as a small business, the FSS contract holder must meet the socio-economic requirement in order to be considered for award. In order to be considered for award, vendors must provide valid Manufacturer Authorized Reseller documentation. 1. Two (2) first article testing evaluation units of each awarded configuration are required. 2. Within fourteen (14) calendar days of award, contact GITM Procurement at GITMProcurement@state.gov to arrange for delivery of two (2) of each awarded configuration to the GITM Warehouse. These units will be used for QA verification, Compliance verification, and Image Testing. 3. Once GITM approves the test units and communicates the acceptance to the Vendor, the Vendor has thirty (30) calendar days from notification to begin delivery. 1. Past performance, earned-value and the ability to deliver within GITM s time constraints are evaluation factors in determining awardees along with other factors stated in this solicitation. 2. Weight is a consideration for all items due to Government shipping-related costs. 1. Delivery in full required no more than 90 calendar days ARO unless items are required by GITM to be delivered in weekly installments. 2. Delivery truck cargo doors must be locked and have a numbered, security seal* affixed to the locking slots at the time the doors are closed immediately following loading at reseller s location. Picture verification and seal documentation is required and will be sent to GITMWarehouse@state.gov and GITMProcurement@state.gov prior to delivery. Upon arrival of shipment at GITM warehouse, GITM personnel will inspect the locked and sealed doors against previously submitted documentation before giving the driver permission to unload. Note: A second numbered seal should be provided to the driver in the event the cargo door must be opened at a weigh station or for police. In the event the cargo door is opened for any reason, the second seal must be attached and reseller must contact GITM at GITMWarehouse@state.gov immediately following the incident REQUISITION FOR SUPPLIES OR SERVICES PAGE 2 of 5 1. REQUISITION DATE 09/15/2018 2. REQUISITION NO. 1019821184 MOD ITEM NO. DESCRIPTION SUPPLIES OR SERVICES QUANTITY REQUESTED UNIT UNIT PRICE AMOUNT and explain the incident. * Example photos of different types of security seals and explanation for seals. Security seals are mechanisms used to seal shipping containers in a way that provides tamper evidence and some level of security. Such seals can help to detect theft or contamination, either accidental or deliberate. 3. 4. Drop shipments/shipments direct from distribution centers are not authorized without prior written approval of the Contracting Officer and the GITM Program. 5. Partial deliveries are not authorized without prior written approval of the Contracting Officer and the GITM Program. 6. Deviations from delivery schedule detailed in line items are not authorized without prior written approval of the Contracting Officer and the GITM Program. 1. Palletized item height may not exceed 62-Inches. 2. Wrapped pallet dimensions not to exceed 40x48x62-Inches. 3. Pallets must be wood with standard 3-stringer construction and 4-way entry. 4. Pallet size should be 40x48-Inches with 48-Inches being the stringer length. 5. Pallets may not be double stacked in the truck. 6. All pallets must be marked with Government Requisition/Reference Number (AQ 1019######) found in Block 4 of DoS Form 347: Order for Supplies and Services. MARKING: 1. Every pallet, container, or stand alone box/package (not the individual items located in them), shall be clearly marked with the following (all Block references are to DoS Form 347: Order for Supplies and Services): (a) Government Order Number (SAQM#########) found in Block 3. (b) Government Requisition/Reference Number (AQ 1019######) found in Block 4. (c) Consignee address as shown in Block 6. (d) Name and address of the Contractor in Block 7. (e) OEM part number in human readable and bar code form. (f) OEM serial number (if applicable) in human readable and bar code form. (g) CLIN (if applicable). For example, a shrink wrapped pallet with 24 boxes on it will have one label with items (a) (g) on the label with the label being placed in a clearly visibile secured location. 2. Every box/package containing one or more items within the box/package must include the following information for each item contained therein: (a) Quantity of items. (b) OEM part number in human readable and bar code form. (c) OEM serial number (if applicable) in human readable and bar code form. (d) CLIN (if applicable) For example, a box with 12 smaller boxes within it, each of the 12 smaller boxes will have a label with items (a) (g) on it with the label being placed in a clearly visibile secured location on the outside of each smaller box. 3. If the equipment is modified from its original manufactured state, a new Part Number must be assigned, marked, and Bar-Coded on the container. 4. If the equipment is modified, the original OEM Part Number and Bar-Code may not be obscured or removed. 5. If single line items have been assembled into a major component, shipping documents must account for the individual items shipped within the major component. 1. An electronic copy of the packing list detailing Vendor, Government Order Number (SAQM#########), Government Requisition/Reference Number (AQ 1019######), quantity delivered, CLIN (if applicable), OEM part number, and OEM serial (if applicable) shall be emailed to the Purchase Support Manager at GITMProcurement@state.gov at least one (1) business day prior to delivery. 2. A Packing List shall accompany each shipment, shall be attached to the outside (not inside) of an outermost box or container, and shall include the following information: (a) Name and address of Consignor. (b) Name and address of Consignee. (c) Government Order Number (SAQM#########) found in Block 3 of DoS Form 347: Order for Supplies and Services. (d) Government Requisition/Reference Number (AQ 1019######) found in Block 4 of DoS Form 347: Order for Supplies and Services. (e) Description of each item shipped as contained within boxes or containers, including CLIN (if applicable), OEM part number, OEM serial number (if applicable), item number (if the equipment is modified from its original manufactured state), quantity delivered, number of containers, and package number (if applicable). (f) If multiple order line items have been assembled into a major component, packing list must show information from item (e) above for each individual order item within the major component. (g) Pallet count and box count. 1. The Vendor may not substitute any item listed on this order without prior written approval by the Contracting Officer. 2. No other individual is authorized to change Part Numbers, manufacturers, quantities, delivery dates or any other specifications of this award either verbally or in writing. 3. Items, including configuration components and arrangement, that do not conform to the Descriptions and Part Numbers found on the order will be rejected at the time of delivery at Vendor s risk and expense. 4. Items not in compliance will be returned to the Vendor at no additional cost to the Department and comments will be recorded in the Vendor s Past Performance File. 5. Random Quality Assurance will be conducted to ensure conformance. 1. GITM does not allow use of third party component substitutions in any Equipment Configurations offered under a Brand Name. All items, including configuration components and arrangement, must conform to the Descriptions and Part Numbers found on the order. 2. Random Quality Assurance will be conducted to ensure conformance. 3. If it is determined that third party components were used in violation of this order and resulting in the compromise of equipment warranties or any other cost to the Government, the Vendor will assume said costs and other remedies may be available to the Government in accordance with the Termination for Cause clause in FAR 52.212-4(m). 4. Any infraction as above will be recorded in the Vendor s Past Performance File. 1. Worldwide manufacturer warranty is required for parts and labor on all components. 2. Vendor pickup and delivery at 7001 Newington Road, Suite 200, Lorton, VA 22079 for warranty returns will be guaranteed by the Vendor, at no additional cost to the Government, within 3 business days of Vendor notification. 3. Units received for repair under warranty must be returned to GITM at the address above within 30 days of Vendor pickup. 4. A 120-Day lead time is required for returning a defective item from a Government OCONUS location. 5. If award is made to a Vendor who is a non-manufacturer, the Vendor will coordinate with the manufacturer for any warranty repairs/concerns. 1. Upon award, the Vendor will provide a written escalation process via E-Mail to GITM Procurement at GITMProcurement@state.gov. 2. The written escalation process will include the following information: (a) Sales Contacts for both Field and Internal. (b) Sales Management Contacts. (c) Customer Support Reps and their Management to include: (1) Customer Service Representative. (2) Warranty Liaison Representative. (3) Integration Representative. 3. Vendor will provide name, phone, E-mail, and back-up personnel points of contact in each area of responsibility. 4. GITM requests that the Vendor provide an estimate of response time and a plan for escalation to the next level. For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the following information: 1. Contract Line Item Number (when available) 2. Description of services rendered for each line item just as it shows on the award from AQM 3. Line Item Quantity 4. Lite Item Unit Price 5. Total Line Item Invoicing Amount 6. Delivery Date 7. Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/A-LM-AQM/A-LM-AQM/1019821184/listing.html)
- Place of Performance
- Address: LORTON, VA 22079
- Zip Code: 22079
- Zip Code: 22079
- Record
- SN05099013-W 20180922/180920231402-87a3abbdd2bcf3193e0e536c8abccae2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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