Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 21, 2018 FBO #6146
DOCUMENT

J -- PMR PHILIPS EQUIPMENT MAINTENANCE SERVICE BILOXI, MS & PENSACOLA , FL - Attachment

Notice Date

9/19/2018
 

Notice Type

Attachment
 

NAICS

334517 — Irradiation Apparatus Manufacturing
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

36C25618U0486
 

Response Due

9/21/2018
 

Archive Date

11/20/2018
 

Point of Contact

Jennifer Adams
 

E-Mail Address

6-6955<br
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Notice: DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions shall be submitted by email to Jennifer.adams7@va.gov. Provide only the requested information below. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 334517 Irradiation Apparatus Manufacturing. The size standard is 1000 Employees. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the GSA or FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors must respond to the solicitation announcement in addition to responding to this sources sought announcement. Period of Performance: 12 months SPECIFIED REQUIREMENT: Network Contracting Office 16 (NCO16) is seeking sources for a potential contractor to perform Preventive, Maintenance and Repair(PMR) for Philips Equipment as specified in the attached Statement of Work for sites location in Biloxi, MS and Pensacola, FL. Philips Medical IMAGING (GCVHCS CBOCs) STATEMENT OF WORK SECTION C DESCRIPTION/SPECIFICATIONS 1. SCOPE & EQUIPMENT CONTRACTOR SHALL PROVIDE ALL. When called for support the Contractor SHAL PROVIDE ALL TOOLS, LABOR, TRANSPORTATION, SUPERVISION, AND PARTS NECESSARY TO PROVIDE FULL MAINTENANCE AND REPAIR SERVICES INCLUDING (Includes Telephone & On-Site Service), FOR listed Getinge sterilizers, LOCATED AT The Joint Ambulatory Care Center (JACC); 790 Veterans Way., Pensacola, FL 32507 and the Mobile Outpatient Clinic (MOPC); 1504 Springhill Avenue, Mobile, AL 36604. PROPOSALS SHALL BE DONE ON AN ALL OR NONE BASIS. Operator/applications phone support for users required. Equipment to be serviced/repaired/maintained includes at Joint Ambulatory Care Center (Pensacola) spanning coverage dates of October 1, 2018 through September 30, 2019: Brand Model/Device Site # Location Contract Type Philips Rad-Digital Diagnost Dual Detector 42105916 Pensacola Support Philips Rad-Digital Diagnost Dual Detector 42105914 Pensacola Support Philips Rad-Digital Diagnost Dual Detector 47172193 Mobile Support Philips MR Achieva 1.5T High Performance 41445979 Pensacola Support Philips X-ray Corado Eleva 47671708 Pensacola Support Philips RF- EasyDiagnost Eleva DRF 41446797 Pensacola Support Note: Contract pricing is to include base year plus four option years. 2. DEFINITIONS/ACRONYMS: Biomedical Engineering Supervisor or designee, Bldg 1 Rm 2B114, phone (228) 523-5720. CO Contracting Officer. Government Agent authorized to effect contract, contract changes, and issue direction. COR Contracting Officer Representative. Individual designated by the Contracting Officer to monitor contract performance, and coordinates performance efforts subject to authority limits designated. A designation letter identifying the COR for this project will be issued and s signed by all parties prior to issuance of the NTP, or within ten (10) calendar days of contract award. PMI Preventive Maintenance Inspection. Services that are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with (IAW) its original manufacturers intended design and functional capacity, with minimal incidence of malfunction or inoperative conditions. FSE Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services. ESR Vendor Engineering Service Report. The documentation/report of services rendered for each incidence of work performance under the terms and condition of the contract. Acceptance Signature Authorized Department of Veterans Affairs (DVA) employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR. Authorization Signature COR s signature; indicates COTR accepts work status as stated in ESR. NFPA National Fire Protection Association. OEM- Original Equipment Manufacturer. ISO- Independent Service Organization. PO- Purchase Order. The VA document that obligates funds. Include this number, as well as the contract number, on all correspondence. GCVHCS- Gulf Coast Veterans Health Care System 3. CONFORMANCE STANDARDS: Contractor shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, and the original equipment manufacturer s performance standards and specifications. 4. HOURS OF COVERAGE: Normal business hours of coverage are Monday through Friday from 8:00 a.m. to 4;30 p.m., excluding Federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR. Contractor's representative shall check in with Biomedical Engineering upon entering the facility, and shall sign in and out of the facility with Biomedical Engineering. Preventive maintenance inspections will be performed semiannually during the months of January and July (adjusted for the basic year, depending on DOA). Coordinate with COR). Inspections will be scheduled two weeks in advance with Biomedical Engineering. Work performed outside the normal hours of coverage at the request of COR shall be billed at the prices listed in the schedule. Billing shall include service time plus travel, and exclude parts as they are included in the contract. Work performed outside normal hours of coverage at the request of FSE shall be considered service during normal hours of coverage. Federal Holidays observed by the GCVHCS are: New Year s Day Labor Day Martin Luther King Day Columbus Day President s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Or any other day specifically declared by the President of the United States to be a national holiday 5. SCHEDULED MAINTENANCE: Will be performed by the Biomedical Engineering Staff. 6. UNSCHEDULED MAINTENANCE: Contractor shall maintain the equipment in accordance with the Conformance Standards Section. The contractor shall provide repair services, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, etc., and maintaining the equipment including all intervening calls necessary between regular services and calibrations. All required parts should be furnished. The CO, COR or designated alternate has the authority to approve/request a service call from the contractor. Response Time: Contractor s FSE shall respond to the OVAHC s initial service request call, with a phone call to the COR and/or his/her designee within one (1) hour after receipt of initial telephoned notification 24 hours per day. If the problem cannot be corrected by phone, the FSE shall commence work (on-site physical response) within eight (8) normal duty hours after receipt of initial notification/service request, and shall proceed progressively to restore equipment to full operating performance IAW the conformance standards, within 48 hours of initial service request. 7. PARTS: The contractor has ready access to unique and/or high mortality replacement repair parts. All parts supplied shall be compatible with existing equipment. The contract shall include all repair parts. The contractor shall use only new or rebuilt parts, approved by the OEM, and shall not install used parts; those removed from another system without written COR approval. 8. UPDATES: Contractor shall provide all software and hardware updates upon release at no additional cost to the Government throughout the life of the contract. Software and Hardware updates are limited to those items which are commercially available (i.e. to ISOs) from the OEM and are provided by the OEM to their customers at no cost. Hardware/software update/upgrade installations shall be scheduled and performed at no additional charge to the Government. 9. SERVICE MANUALS: The GCVHCS shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE s all operational and service manuals, schematics, parts list, etc., which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. 10. DOCUMENTATION/REPORTS: The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices, required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the conformance Standards Section. In addition, each ESR shall at a minimum document the following data legibly and in complete detail: Name of Contractor Name of FSE who performed services Contractor Service ESR Number/Log Number Date, Time (starting and ending), Equipment Downtime and Hours on Site for service call. GCVHCS PO#(s) covering the call, if outside normal working hours. Description of Problem Reported by COR/User. Identification of Equipment to be serviced: Equipment Inventory ID#, Manufacturer s Name, Device Name, Model #, Serial #, and any other Manufacturer s identification #s. Itemized Description of Service Performed (including costs associated with after normal business working hours service), including: Labor and Travel, Parts (with part #s), Materials and Circuit Location of problem/corrective action. Total cost to be billed. Signatures: FSE performing services described. DVA Employee who witnessed service described. Equipment downtime. NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COTR BEFORE SERVICE IS COMPLETED. 11. REPORTING REQUIREMENTS: For all on-site service, the contractor shall be required to report to Biomedical Engineering to log in during normal business hours, Monday through Friday. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(S). The FSE shall be required to log out with Biomedical Engineering and submit the ESR(S) to the COR. All ESRs shall be submitted to the equipment user for an acceptance signature and to the COR for an authorization signature. If the COR is unavailable, a signed, authorized copy of the ESR shall be sent to the contractor after the work can be reviewed (if requested or noted on the ESR.) 12. PAYMENT: Invoices shall be submitted quarterly in arrears to Gulf Coast Veterans Health Care System, Fiscal (04), 400 Veterans Av.; Biloxi, MS 39531. Invoice shall have contract number and purchase order identified as well as period of services. Any hourly rate charges shall be itemized as a separate line item with total cost, on the invoice. Failure to submit a proper invoice shall cause payment delay. Each invoice must be provided in triplicate. Invoices shall be submitted to: Chief, Fiscal Service (04) Gulf Coast Veterans Health Care System 400 Veterans Av Biloxi, MS 39531 13. ADDITIONAL CHARGES: There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. 14. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR, (in writing), of the existence or the development of any defects in or repairs required to the scheduled equipment, which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make the necessary repairs. This contract does not include labor or materials for service lines and fittings, equipment not set forth on this schedule, or operating problems related to environmental conditions, e.g. electrical, steam, water, and/or ventilation that does not comply with equipment specifications. This also applies to improper operation of the equipment by operating personnel. Repairs made by the contractor, which are the result of neglect or improper operation of the equipment by the medical center, will result in issuance of a separate purchase order by the Government. Contractor must obtain a purchase order in this respect prior to effecting such repairs. Contractor must notify the Biomedical Program Manager and/or his representative prior to this type of repair and secure a purchase order before proceeding further. 15. CONDITION OF EQUIPMENT: The contractor accepts responsibility for the equipment listed in an as is condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract. 16. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: Each respondent must have an established business, with an office and full-time staff. The staff includes a fully qualified FSE and a fully qualified FSE who will serve as the backup. Fully Qualified is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a training program, for the equipment listed in this SOW. For field experience, the FSE(s) shall have a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on the equipment listed in this SOW, or comparable to similar equipment. Evidence of said training shall be provided with your proposal (see PROPOSAL PREPARATION ADDENDUM). 17. TEST EQUIPMENT: Prior to commencement of work on this contract, the contract awardee shall provide the GCVHCS with a copy of the current calibration certification of all test equipment that is to be used by the contractor on OVAHC s equipment, not later than ten (10) calendar days after contract award. 18. IDENTIFICATION & PARKING: The contractor s FSE s shall wear visible company identification at all times while on the premises of the OVAHC. It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the OVAHC Police & Security Section. 19. PRIVACY INFORMATION: The contractor s employee(s) will secure (in a sealed envelope) and relinquish any documentation found on the VA grounds (either by themselves or others) that contains sensitive patient and/or employee information (i.e. privacy information) to Ms. Melanie Lane, VA Gulf Coast Veterans Health Care System Privacy Officer, Bldg T-102, Room No. A132, Phone: (228) 523-5526. Please contact Ms. Lane within 60 minutes of finding or of receipt of such documents for instructions on what action to take on the documentation. Ms. Lane can also be reached at melanie.lane@va.gov. If Ms. Lane cannot be immediately reached, the documentation will be secured in the Police Office until instructions are received from Ms. Lane. 20. CERTIFICATION AND ACCREDITATION OF CONTRACTOR S IT SYSTEMS: Certification and Accreditation of the Contractor s IT System(s) does not apply and a Security Accreditation Package is not required as contractor s employee will only be utilizing VA owned computers and computer systems. 21. ANNUAL TB TESTING: All contractor personnel providing on-site GE imaging systems maintenance at the GCVHCS are required to have an Annual TB Test accomplished at the Contractor s expense. The contractor shall provide written certification of the TB testing on an annual basis and before any employees start work on this contract. New conversions to a positive PPD or new symptoms related to TB, if previously a positive PPD, must be reported to the VAGCVHCS Occupational Health Department within 10 working days. New hires shall provide certification of TB Testing before starting work at the GCVHCS. End of Scope of Work Philips Medical IMAGING (BXD) STATEMENT OF WORK SECTION C DESCRIPTION/SPECIFICATIONS 1. SCOPE & EQUIPMENT CONTRACTOR SHALL PROVIDE ALL. When called for support the Contractor SHAL PROVIDE ALL TOOLS, LABOR, TRANSPORTATION, SUPERVISION, AND PARTS NECESSARY TO PROVIDE FULL MAINTENANCE AND REPAIR SERVICES INCLUDING (Includes Telephone & On-Site Service), FOR listed Philips Imaging Equipment, LOCATED AT The Gulf Coast Veterans Healthcare System; 400 Veterans Av.; Biloxi, MS 39531. PROPOSALS SHALL BE DONE ON AN ALL OR NONE BASIS. Operator/applications phone support for users required. Equipment to be serviced/repaired/maintained includes at Gulf Coast Veterans Health Care System (Biloxi VA Medical Center) spanning coverage dates beginning October 1, 2018 through September 30, 2019: Model/Device Site # (serial) Location EE# Contract Type Skylight(gamma) w/ 2 workstations 531776, 532501,538712 2D127-3-BXD 34008 Support CT Brilliance 40 w/ 2 workstations 541724, 541725, 543657 2D111-3-BXD 38285 Support CT Brilliance 40 41938676 2D104-3-BXD 45783 Support Rad-Digital Diagnost Support R/F Easy Diag Eleva 522193 2B115A-BXD 34137 Support R/F Easy Diag Eleva 542829 2B111A-BXD 38287 Support Mobile Veradius C-ARM w/FD 56204081 4D129-3-BXD 59467 Support Mobile Veradius C-ARM w/FD 56563672 4D129-3-BXD 60852 Support Rad-Digital Diagnost Dual Detector 41445281 Support NITC452: Xcelera R3.x Core 1H153-30-BXD Support FIT1733: Xcelera User 3-5 CU 1H153-30-BXD Support FIT2386: 2DQ 3-5 CU 1H153-30-BXD Support FIT1832: CV U/S Reporting 3-5 CU 1H153-30-BXD Support NITC421: Xcelera Connect 1H153-30-BXD Support FIT2045: DICOM MWL 1 I/F 1H153-30-BXD Support NITC422: Formatted Echo Results I/F 1H153-30-BXD Support NITC437: Xcelera Test SW 1H153-30-BXD Support NITC607: Xcelera Connect Test SW 1H153-30-BXD Support NITD203: Dell Rack Server 1H153-30-BXD Support FIT2050: External 2.0 TB RAID Dell 1H153-30-BXD Support NITC664: Xcelera Connect Server Dell Rack 1H153-30-BXD Support NITD207: Xc Test hardware Rack Dell 1H153-30-BXD Support NITC675: Xc Connect Test Hardware Dell Rack 1H153-30-BXD Support NITC675: Xc Connect Test Hardware Dell Rack 1H153-30-BXD Support FIT2675: Advanced Workstation DELL WINXP 1H153-30-BXD Support FIT2065: LCD HQ COLOR MONITOR (19") 1H153-30-BXD Support FIT2684: Netgear ReadyNAS 3200 18TB 1H153-30-BXD Support Note: Contract pricing is to include base year plus four option years. 2. DEFINITIONS/ACRONYMS: Biomedical Engineering Supervisor or designee, Bldg. 1 Rm 2B114, phone (228) 523-5720. CO Contracting Officer. Government Agent authorized to effect contract, contract changes, and issue direction. COR Contracting Officer Representative. Individual designated by the Contracting Officer to monitor contract performance, and coordinates performance efforts subject to authority limits designated. A designation letter identifying the COR for this project will be issued and s signed by all parties prior to issuance of the NTP, or within ten (10) calendar days of contract award. PMI Preventive Maintenance Inspection. Services that are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with (IAW) its original manufacturers intended design and functional capacity, with minimal incidence of malfunction or inoperative conditions. FSE Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services. ESR Vendor Engineering Service Report. The documentation/report of services rendered for each incidence of work performance under the terms and condition of the contract. Acceptance Signature Authorized Department of Veterans Affairs (DVA) employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR. Authorization Signature COR s signature; indicates COTR accepts work status as stated in ESR. NFPA National Fire Protection Association. OEM- Original Equipment Manufacturer. ISO- Independent Service Organization. PO- Purchase Order. The VA document that obligates funds. Include this number, as well as the contract number, on all correspondence. GCVHCS- Gulf Coast Veterans Health Care System 3. CONFORMANCE STANDARDS: Contractor shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, and the original equipment manufacturer s performance standards and specifications. 4. HOURS OF COVERAGE: Normal business hours of coverage are Monday through Friday from 8:00 a.m. to 4;30 p.m., excluding Federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR. Contractor's representative shall check in with Biomedical Engineering upon entering the facility, and shall sign in and out of the facility with Biomedical Engineering. Preventive maintenance inspections will be performed semiannually during the months of January and July (adjusted for the basic year, depending on DOA). Coordinate with COR). Inspections will be scheduled two weeks in advance with Biomedical Engineering. Work performed outside the normal hours of coverage at the request of COR shall be billed at the prices listed in the schedule. Billing shall include service time plus travel, and exclude parts as they are included in the contract. Work performed outside normal hours of coverage at the request of FSE shall be considered service during normal hours of coverage. Federal Holidays observed by the GCVHCS are: New Year s Day Labor Day Martin Luther King Day Columbus Day President s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Or any other day specifically declared by the President of the United States to be a national holiday 5. SCHEDULED MAINTENANCE: Will be performed by the Biomedical Engineering Staff. 6. UNSCHEDULED MAINTENANCE: Contractor shall maintain the equipment in accordance with the Conformance Standards Section. The contractor shall provide repair services, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, etc., and maintaining the equipment including all intervening calls necessary between regular services and calibrations. All required parts should be furnished. The CO, COR or designated alternate has the authority to approve/request a service call from the contractor. Response Time: Contractor s FSE shall respond to the OVAHC s initial service request call, with a phone call to the COR and/or his/her designee within one (1) hour after receipt of initial telephoned notification 24 hours per day. If the problem cannot be corrected by phone, the FSE shall commence work (on-site physical response) within eight (8) normal duty hours after receipt of initial notification/service request, and shall proceed progressively to restore equipment to full operating performance IAW the conformance standards, within 48 hours of initial service request. 7. PARTS: The contractor has ready access to unique and/or high mortality replacement repair parts. All parts supplied shall be compatible with existing equipment. The contract shall include all repair parts. The contractor shall use only new or rebuilt parts, approved by the OEM, and shall not install used parts; those removed from another system without written COR approval. 8. UPDATES: Contractor shall provide all software and hardware updates upon release at no additional cost to the Government throughout the life of the contract. Software and Hardware updates are limited to those items which are commercially available (i.e. to ISOs) from the OEM and are provided by the OEM to their customers at no cost. Hardware/software update/upgrade installations shall be scheduled and performed at no additional charge to the Government. 9. SERVICE MANUALS: The GCVHCS shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE s all operational and service manuals, schematics, parts list, etc., which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. 10. DOCUMENTATION/REPORTS: The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices, required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the conformance Standards Section. In addition, each ESR shall at a minimum document the following data legibly and in complete detail: A. Name of Contractor Name of FSE who performed services Contractor Service ESR Number/Log Number Date, Time (starting and ending), Equipment Downtime and Hours on Site for service call. GCVHCS PO#(s) covering the call, if outside normal working hours. Description of Problem Reported by COR/User. Identification of Equipment to be serviced: Equipment Inventory ID#, Manufacturer s Name, Device Name, Model #, Serial #, and any other Manufacturer s identification #s. Itemized Description of Service Performed (including costs associated with after normal business working hours service), including: Labor and Travel, Parts (with part #s), Materials and Circuit Location of problem/corrective action. Total cost to be billed. Signatures: FSE performing services described. DVA Employee who witnessed service described. Equipment downtime. NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COTR BEFORE SERVICE IS COMPLETED. 11. REPORTING REQUIREMENTS: For all on-site service, the contractor shall be required to report to Biomedical Engineering to log in during normal business hours, Monday through Friday. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(S). The FSE shall be required to log out with Biomedical Engineering and submit the ESR(S) to the COR. All ESRs shall be submitted to the equipment user for an acceptance signature and to the COR for an authorization signature. If the COR is unavailable, a signed, authorized copy of the ESR shall be sent to the contractor after the work can be reviewed (if requested or noted on the ESR.) 12. PAYMENT: Invoices shall be submitted quarterly in arrears to Gulf Coast Veterans Health Care System, Fiscal (04), 400 Veterans Av.; Biloxi, MS 39531. Invoice shall have contract number and purchase order identified as well as period of services. Any hourly rate charges shall be itemized as a separate line item with total cost, on the invoice. Failure to submit a proper invoice shall cause payment delay. Each invoice must be provided in triplicate. Invoices shall be submitted to: Chief, Fiscal Service (04) Gulf Coast Veterans Health Care System 400 Veterans Av Biloxi, MS 39531 13. ADDITIONAL CHARGES: There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. 14. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR, (in writing), of the existence or the development of any defects in or repairs required to the scheduled equipment, which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make the necessary repairs. This contract does not include labor or materials for service lines and fittings, equipment not set forth on this schedule, or operating problems related to environmental conditions, e.g. electrical, steam, water, and/or ventilation that does not comply with equipment specifications. This also applies to improper operation of the equipment by operating personnel. Repairs made by the contractor, which are the result of neglect or improper operation of the equipment by the medical center, will result in issuance of a separate purchase order by the Government. Contractor must obtain a purchase order in this respect prior to effecting such repairs. Contractor must notify the Biomedical Program Manager and/or his representative prior to this type of repair and secure a purchase order before proceeding further. 15. CONDITION OF EQUIPMENT: The contractor accepts responsibility for the equipment listed in an as is condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract. 16. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: Each respondent must have an established business, with an office and full-time staff. The staff includes a fully qualified FSE and a fully qualified FSE who will serve as the backup. Fully Qualified is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a training program, for the equipment listed in this SOW. For field experience, the FSE(s) shall have a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on the equipment listed in this SOW, or comparable to similar equipment. Evidence of said training shall be provided with your proposal (see PROPOSAL PREPARATION ADDENDUM). 17. TEST EQUIPMENT: Prior to commencement of work on this contract, the contract awardee shall provide the GCVHCS with a copy of the current calibration certification of all test equipment that is to be used by the contractor on OVAHC s equipment, not later than ten (10) calendar days after contract award. 18. IDENTIFICATION & PARKING: The contractor s FSE s shall wear visible company identification at all times while on the premises of the OVAHC. It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the OVAHC Police & Security Section. 19. PRIVACY INFORMATION: The contractor s employee(s) will secure (in a sealed envelope) and relinquish any documentation found on the VA grounds (either by themselves or others) that contains sensitive patient and/or employee information (i.e. privacy information) to Ms. Melanie Lane, VA Gulf Coast Veterans Health Care System Privacy Officer, Bldg T-102, Room No. A132, Phone: (228) 523-5526. Please contact Ms. Lane within 60 minutes of finding or of receipt of such documents for instructions on what action to take on the documentation. Ms. Lane can also be reached at melanie.lane@va.gov. If Ms. Lane cannot be immediately reached, the documentation will be secured in the Police Office until instructions are received from Ms. Lane. 20. CERTIFICATION AND ACCREDITATION OF CONTRACTOR S IT SYSTEMS: Certification and Accreditation of the Contractor s IT System(s) does not apply and a Security Accreditation Package is not required as contractor s employee will only be utilizing VA owned computers and computer systems. 21. ANNUAL TB TESTING: All contractor personnel providing on-site Philips imaging systems maintenance at the GCVHCS are required to have an Annual TB Test accomplished at the Contractor s expense. The contractor shall provide written certification of the TB testing on an annual basis and before any employees start work on this contract. New conversions to a positive PPD or new symptoms related to TB, if previously a positive PPD, must be reported to the VAGCVHCS Occupational Health Department within 10 working days. New hires shall provide certification of TB Testing before starting work at the GCVHCS. 22. PERFORMANCE REQUIREMENT SUMMARY Performance Requirements Summary Matrix: The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL). Task ID Indicator & Paragraph Number Standard Acceptable Quality Level Method of Surveillance Incentive Philips imaging maintenance 1 Philips imaging maintenance, Functions and Responsibilities; complete field service calls within time limits and provide detailed FSR Complete all required PWS tasks 100% Periodic Inspection & Customer (facility occupant) Complaint Exercise of Option Period(s); Positive Past Performance 2 Training; contractor supplies necessary training documentation completion Complete all Contractor and Government Furnished Training prior to starting operations 100% 100% Inspection Exercise of Option Period(s); Positive Past Performance 4 Personnel Requirements; Ref. PWS Para. 5 Meet and complete necessary requirements 100% 100% Inspection Exercise of Option Period(s); Positive Past Performance 5 TB Testing; contractor shall supply Tb testing documentation prior to commencing work Contractor must have annual TB Test conducted 100% 100% Inspection Exercise of Option Period(s); Positive Past Performance REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor and experience to perform the scheduled and unscheduled repairs and preventative maintenance of the equipment described above. Include experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses shall be submitted to 36C25618U0486 no later than 12:00pm CST, Friday, 21 September 2018. Fax or Telephone calls will not be accepted. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: PMR Philips Equipment Sites for Biloxi, MS and Pensacola, FL in the subject line of your response. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE AND MAY NOT DEVELOP FROM THIS RFI. If a solicitation is issued it will be announced later and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/36C25618U0486/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25618U0486 36C25618U0486.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4599360&FileName=36C25618U0486-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4599360&FileName=36C25618U0486-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05096808-W 20180921/180919231247-cc41e4aa21d68417d1295b0213715d10 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |