DOCUMENT
65 -- 649-18-3-042-0056 - Attachment
- Notice Date
- 9/19/2018
- Notice Type
- Attachment
- NAICS
- 339113
— Surgical Appliance and Supplies Manufacturing
- Contracting Office
- Department of Veterans Affairs;NCO22-Gilbert Network Contracting;777 E. Missouri, Suite 300;Phoenix AZ 85014
- ZIP Code
- 85014
- Solicitation Number
- 36C25818Q9892
- Response Due
- 9/24/2018
- Archive Date
- 10/24/2018
- Point of Contact
- James Vercoe
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 4 of 8 Original Date: 10/12/17 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25818Q9892 Posted Date: 9/20/2018 Current Response Date: 9/24/2018 1500 EDT Product or Service Code: 6515 Set Aside (SDVOSB/VOSB): 100% Set Aside for Service Disabled Veteran Owned Small Business NAICS Code: 339113 Contracting Office Address Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-100 as of 8/22/2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 750 Employees. The Northern Arizona VA Health Care System (NAVAHCS) has a requirement for the purchase of a ScriptPro robotic prescription dispensing systems with collating control centers. This Combined Synopsis/Solicitation is for Brand Name Only of the Scriptpro SP 200/CCC System. All interested companies shall provide quotations for the following: Supplies listed in the accompanying Statement of work Delivery and Install shall be provided by 1/31/2019. The contractor shall deliver line item(s) to place of performance. Place of Performance Address: 500 N Hwy 89 Prescott AZ Postal Code: 86313-5001 Country: UNITED STATES Award shall be made to Quoter whose quotation offers the best value to the government. Quotes will be evaluated based on lowest price to the responsive and responsible offeror whose quote represents the lowest total price for all quantities, based on criteria in Technical requirements section of the Statement of Work. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items Jan 2017 FAR 52.212-3, Offerors Representations and Certifications Commercial Items Nov 2017 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items Jan 2017 FAR 52.203-17, FAR 52.204-4, FAR 52.228-5, VAAR 852.203-70, VAAR 852.211-70, VAAR 852.219-10, VAAR 852.219-74, VAAR 852.232-72, VAAR 852.246-70, VAAR 852.246-71 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2018 The following subparagraphs of FAR 52.212-5 are applicable: FAR 52.203-6, 52.204-10, 52.209-6, 52.222-19, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-552.232-33 The following contract Provisions apply to this acquisition: FAR 52.209-7, FAR 52.233-2, VAAR 852.233-71, All quotations shall be sent to the email address provided on cover sheet, james.vercoe@va.gov. This is an open-market combined synopsis/solicitation for purchase a ScriptPro robotic prescription dispensing system with collating control centers. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 9/24/2018 at 1500 EDT. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the james.vercoe@va.gov Point of Contact James Vercoe James.vercoe@va.gov Northern Arizona Veterans Healthcare System Statement of Work (SOW) A. GENERAL GUIDANCE 1. Title of Project: Procurement of a ScriptPro SP200/CCC Robotic Prescription Dispensing Unit at the Northern AZ VA Healthcare System in Prescott, AZ. Background: The NAVAHCS Pharmacy is in need of entering into a contract with a vendor that can provide the ScriptPro SP200/CCC Robotic Prescription Dispensing System with 6 slots. 3. Scope of Work: The contractor shall provide qualified technicians and all labor to install the following ScriptPro components: PRODUCT DESCRIPTION QUANTITY SP 200/CCC (6 slot) Robotic Prescription Dispensing System with 6 slot Collating Control Center 2 Platform Systems SP Central Expanded Platform (includes 1SP Datapoint); Scriptpro Inventory Mgmt.Module; ScriptPro Pharmacy Services Portal 1 1 1 SP Data Point Pharmacy Data Terminal 10 SP Printer Pharmacy Printer 5 Notice Board XL Prescription Notification Board 2 SP Kiosk Pharmacy Patient Kiosk 1 Electronic Signature Electronic Signature Device 2 Eyecon Eyecon Model 9420 1 Smart Card Scanner Smart Card Scanner 12 Ticket Window Display Ticket Window Display 1 SP Kiosk Stand SP Kiosk Stand 1 Audio Package Speaker Audio Package Speaker 2 Audio Package Setup/System Integration Audio Package SetUp/System Integration for Notice Board 1 Standard Interface Standard Interface, Endicia,UPS,Eyecon,Rx Paperwork And SPC 4 SP Dual Serial Interface Controller SP Dual Serial Interface Controller 1 Virus Protection Interface Upgrade (system) Virus Protection Interface Upgrade (system) 1 Support/Subscription 12 Month Customer Support 12 4. Type of Contract: Firm-Fixed Price B. CONTRACT AWARD MEETING The contractor shall not commence performance of the services identified in this SOW until the Contracting Officer (CO) has conducted a post-award conference, or has advised the contractor that a post-award conference has been waived. C. GENERAL REQUIREMENTS The Contractor shall warrant that the ScriptPro SPCentral Workflow System will be installed in a workman like manner and the installation will be acceptable as determined by the government. D. SCHEDULE FOR SERVICES Normal business hours are Monday through Friday, 0800-1630, excluding Federal holidays. The contractor shall schedule with the Pharmacy POC for an agreeable installation date. Time of delivery and installation to be determined. E. CHANGES TO THE STATEMENT OF WORK The Contracting Officer (CO) is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the POC on all matters pertaining to the work being performed. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof. F. GOVERNMENT RESPONSIBILITIES 1. The Pharmacy POC shall coordinate an installation date with the contractor and provide technical guidance as required during the project. 2. A Pharmacy POC shall accompany the contractor during installation activities and service calls. G. CONTRACTOR EXPERIENCE AND/OR REQUIREMENTS 1. Contract employees shall be trained in performing the installation and servicing of the ScriptPro Robotic Prescription Dispensing System as defined in the scope of work. 2. Contractors shall be equipped with all necessary tools, equipment, and any Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. 3. The technician shall check in with the Pharmacy POC, to be named. 4. The contractor should only accept Service Calls from NAVAHCS Biomedical Engineering or NAVAHCS designated Pharmacy staff. H. CONFIDENTIALITY AND NONDISCLOSURE 1. The Contractor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected at all times. The Contractor and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Contractor or its employees. The Business Associate Agreement between the Department of Veterans Affairs Veterans Health Administration and ScriptPro, Inc. is applicable to this contract. 2. Privacy & Security language from VA 6500.6 App B & C to be included as applicable I. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. Custom software development and outsourced operations must be located within the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures follow VA directive requirements. c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/36C25818Q9892/listing.html)
- Document(s)
- Attachment
- File Name: 36C25818Q9892 36C25818Q9892.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4600464&FileName=36C25818Q9892-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4600464&FileName=36C25818Q9892-000.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: 36C25818Q9892 36C25818Q9892.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4600464&FileName=36C25818Q9892-000.docx)
- Place of Performance
- Address: Northern AZ VAHCS;Pharmacy;500 N Hwy 89;Prescott AZ
- Zip Code: 86313
- Zip Code: 86313
- Record
- SN05095767-W 20180921/180919230837-cfd4e2beee34d712d8943e7ea21a5564 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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