SOLICITATION NOTICE
X -- Justification and Approval
- Notice Date
- 9/14/2018
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 531120
— Lessors of Nonresidential Buildings (except Miniwarehouses)
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), R3 Real Estate Acquisition Division (47PD99), The Dow Building, 100 S Independence Mall West, 2nd Fl, Philadelphia, Pennsylvania, 19106-1521, United States
- ZIP Code
- 19106-1521
- Solicitation Number
- 7PA2303
- Archive Date
- 10/11/2018
- Point of Contact
- Lowanda Hebert, Phone: 2154465813
- E-Mail Address
-
Lowanda.Hebert@gsa.gov
(Lowanda.Hebert@gsa.gov)
- Small Business Set-Aside
- N/A
- Award Number
- LPA08305
- Award Date
- 9/11/2018
- Description
- U.S. General Services Administration GSA Region 3 3PRNP JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION PROJECT NUMBER: 7PA2303 Agency Name: Federal Public Defenders 1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED. The General Services Administration currently leases 12,097 ABOA/13,911 rentable square feet (RSF) of office space at 100 Chestnut Street, 3rd floor, Harrisburg, PA under lease number GS-03B-LPA08305 for the Federal Public Defenders. The current lease expires September 18, 2018. Approval is requested to exercise a five year renewal with the incumbent Lessor without full and open competition for continued occupancy at this leased location. The right to pursue a renewal is detailed in GSAR 570.401: Renewal Options. 2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS (INCLUDING ESTIMATED VALUE). The Federal Public Defender (FPD) lease expires September 18, 2018 and contains two-five year unevaluated renewal options which each may be exercised upon 90 days notice. The Lease provides for termination rights of 120 days notice. The option to renew was determined to be the best option for the Government for the following reasons: A) Exercising the renewal creates a minimization of relocation costs; B) Minimal disruption to business operations; C) Renewal rate is determined to be within market rates. The current rental rate is $14.11/RSF full service. The renewal option rate is $15.35/RSF full service. As a result of the above details it has been determined to be in the best interests of the Government to exercise the first of twofive year renewal options. 3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION. 41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency requirements. 4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED. It is in the best interests of the Government to remain at the current location. Award to other than the current Lessor would require relocation of the entire requirement and would cause the Government to incur move and replication costs that would not be recovered through competition. Relocation costs are estimated to be. Additionally, this allows the Government to make use of existing tenant improvements. A cost-benefit analysis was completed following the procedures set forth in GSAR 570.402-6. The cost of relocating Federal Public Defenders using the low cost quote exceeds the cost of remaining at 100 Chestnut Street. The total savings to the Government is. 5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE. Per the requirements of GSAR 570.402, the GSA Lease Contracting Officer placed an advertisement on FedBizOpps (FBO) on June 11, 2018. In addition, the Leasing Specialist conducted market research using CoStar to identify potential locations. 6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE. Recent market research conducted by the Leasing Specialist for Harrisburg, PA showed the rental rate within the delineated area ranges from per RSF full service, utilizing Costar as the source of market data. Therefore, the proposed rental rate for this renewal option of $15.35/RSF full service ( /RSF shell, /RSF OPEX), is within the current market range for this submarket and is deemed fair and reasonable by the GSA Lease Contracting Officer. 7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS. On 5/9/2018 and 6/8/2018,the Leasing Specialist conducted market research using CoStar and identified 4 potentially acceptable locations (3 plus the incumbent) that might meet the agency’s needs within the delineated area. In addition, PBS placed an advertisement conforming to GSAR 570.402-2 on the Federal Business Opportunities Web site (fedbizopps.gov) on June 11, 2018. See Figure 1 below for the results of the market research and FBO advertisement, including the incumbent. Address Source Asking Full Service Rental Rate 100 Chestnut Street Lease $15.35 305 N. Front Street CoStar 1 Keystone Plaza CoStar 116 Pine Street CoStar Figure 1: Market Research Comparables 8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION. It is recommended that GSA renew this lease to protect our lease interest and avoid holdover while the long term housing solution is being finalized. It is not feasible to relocate the agency prior to the expiration date as such a move would be cost prohibitive, premature, and disruptive to their operation. Executing the five year renewal will ensure continuity of operations. In accordance with the requirements of GSAM 517.207(b), the lessor's performance under this lease has met the Government's expectations for quality performance. Relocation is not anticipated to occur within the next five years. Therefore exercising the renewal option and maintaining full termination rights at any time is advantageous to the Government. 9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION. No other source has expressed in writing an interest in the acquisition 10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION. In advance of an existing lease contract’s expiration, considerations will be given to allow for sufficient time to conduct a full and open procurement. The Government will consider the time and cost of moving from the existing location, and the time and cost to build out new space when deciding whether it is economically advantageous to stay at the existing building or to undergo a competitive action. Additionally, consideration will be given to the customer agency’s mission and security requirements (if applicable) to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain conscious of the effort to continuously encourage competition when practicable. 11. CONTRACTING OFFICER CERTIFICATION. Prepared by: 6/14/2018 X Lowanda Hebert Leasing Specialist Signed by: LOWANDA HEBERT Approved by: 6/14/2018 X Jennifer Kauffmann Lease Contracting Officer Signed by: General Services Administration
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/GSA/PBS/3PPRW/7PA2303/listing.html)
- Record
- SN05090173-W 20180916/180914230955-f23480487e60c40f258e87cfdc5d217b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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