Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 08, 2018 FBO #6133
DOCUMENT

71 -- Title: Saint Albans furniture Rehab project Please see SOW below. - Attachment

Notice Date

9/6/2018
 

Notice Type

Attachment
 

NAICS

493190 — Other Warehousing and Storage
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24218Q9997
 

Response Due

9/13/2018
 

Archive Date

11/12/2018
 

Point of Contact

Chad M. Johnson
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

6 Scope of Work NYHHS Saint Albans medical center. GENERAL DESCRIPTION OF SERVICES The Veterans Health Administration s New York Harbor Healthcare System (NYHHS) requires new furniture for newly renovated rehab, department in Saint Albans campus unit A3. This Statement of Work (SOW) has been written to provide direction and guidance for contracting officer for vendor selection of product and finish material as required and specified by NY harbor as below. Product Description: Product has been selected from Global furniture, vendor need to submit finishes to select from before make any production order. chairs with casters should be suitable for hard surface floors. CONTRACTING TASKING/REQUIREMENTS The Contractor will conduct an on-site assessment of the requirements and verify the work with the Interior designer. The Contractor shall provide a crew consisting of sufficient personnel to ensure a swift install to comply with the facility s requirements within a predetermined and agreed upon time frame. The contractor shall provide crews sufficient to perform tasks every Government workday. The Contactor shall ensure all crew members are in proper uniform throughout their tour of duty. Supervisors and crew members who are not in proper uniform shall not work at the VANYHHS. Part of the proper uniform is a hospital issued ID badge for work that occurs in excess of 3 days on site. Contractor crew members shall be provided hospital issued one day badges by the Police Service. valid till they finish task. The Contractor shall ensure all crew members must be physically able to perform and are qualified to perform assigned duties/tasks. The Contractor will be available to deliver-out or install items after hours if needed. The Contractor shall inspect all equipment received for damages and notify NYHHS of condition. Parking is very limited on Campus and is generally restricted to dropping off supplies that will be installed that day. If the Contractor requests and is approved to ship items to the Warehouse, they must be claimed within 48 hours. Any deliveries from the carrier warehouse to NYHHS must be inspected and signed for by NYHHS personnel upon arrival. The Contractor must have capability to install new furniture if needed on Campus and ensure that it is properly affixed, leveled, and acceptable to the NYHHS staff personnel and COR. The Contractor shall provide signed delivery receipt for all deliveries to the NYHHS. Notification of any loss or damage to items in inventory should be made to the Chief, Environmental Management Service (EMS) or Chief, Logistics Service and the COR or interior designer at the time of realization if during normal business hours or the next business day, if realization occurs outside of normal business hours. Normal business hours are 8am to 4:30pm, Monday through Friday and exclude federally recognized holidays. Contractor is responsible for inside delivery and removing trash from site, where furniture is being delivered. FACILITIES PROTECTION The Selected Move Contractor will be required to take all measures necessary to safely move all VAMC property (furniture) to commercial warehouse. Upholstered items must be protected from dust & environmental elements while being moved and stored in warehouse. The Selected Contractor must provide manpower to adjust and repair protection as necessary. The Selected Move Contractor must remove all debris after de-installation and movement of furniture as well as dispose of contractor provided packing boxes within (3) days of move completion. PHYSICAL MOVE SERVICES The Selected Move Contractor shall: Supply all necessary tools, dollies, lifters, labels, cartons, bins, and other materials that may be required to perform specified moving tasks efficiently, at no extra charge. Provide full blanket wrapping of all upholstered furniture that is being relocated to off-site warehouse. Expected to analyze provided furniture plans, and to determine which brackets, end panels, and other components are needed for integration/relocation, based on these plans. Provide full palletizing and shrink wrapping of all office case good/systems furniture that is being relocated to off-site warehouse. Additionally, Contractor will need to label each pallet of wrapped office furniture with Building #, Room #, and detail of size and type of desking (every office will be palletized separately). Further detailed instruction for labeling method will be directed by the VAMC Interior Design Department at pre-bid meeting. Provide personnel and supplies for minor wood and metal furniture repairs all such repairs which are necessary due to damage caused in the move are to be at the Selected Move Contractor s expense and no charge for labor or materials will be allowed; Additionally, in the interest of safety and prevention of damage, the Selected Move Contractor shall ensure that no dollies are loaded in excess of three (3) cartons high, either prior to loading or on the truck. Movement and/or de-installation with potential for re-installation of furnishings that VAMC has slated for relocation including systems furniture, and other assorted furniture, to a location (or locations) designated by VAMC Interior Design Department. There is potential for older furniture to be slated for Excess in which VAMC staff will direct Selected Move Contractor to relocate pieces to the VA Warehouse to be disposed. Provide at least one supervisor and/or lead foreman, meeting the qualifications for the respective job title listed in Staffing section below, at each site for the duration of each shift s work. PROJECT STAFFING The Selected Move Contractor(s) will be expected to furnish a sufficient staff of supervisory and labor personnel to perform all phases of any work resulting from this document in an orderly, timely, and efficient manner. There will be no excuse for failure of the Selected Move Contractor to perform in a timely manner on specified dates with adequate crew sizes. Contractor will assure that the same supervisory and labor crew will be in attendance throughout the duration of the Work and will be responsible from the beginning of the project to its completion. This supervisory team must be specifically named individuals. Members of this team can have no other assignments without the permission of Biloxi VAMC and no replacement shall be made without the written approval of New York Harbor VAMC. MINIMUM QUALIFICATIONS OF SELECTED MOVE CONTRACTOR S STAFF Staff proposed by the Selected Move Contractor for this Project must meet the following mandatory requirements: 1. Laborer - General Minimum six (6) months of commercial and/or biomedical moving experience Full understanding of conduct policy specified below Basic understanding of labeling procedures and implementation Full understanding of Privacy Training policy specified within this document Full understanding of VAMC badge policy specified within this document Ability to work as directed Ability to use levels, screw guns and other tools required to secure filing cabinets, metal shelving and bookcases, systems and/or other contract furniture de-installation, reinstallation and basic wall mounting of equipment. Current valid licensing, as required by law 4. Supervisor or Lead Foreman Minimum two (2) years experience as a foreman or supervisor for a commercial moving/ installation company Full understanding of conduct policy specified below Full understanding of and ability to perform records packing and unpacking Full understanding of facility protection requirements specified within this document and ability to direct crews in their implementation Ability to read, understand, color-code and number floor plans Ability to implement labeling procedures Full understanding of each shift s assignments and goals Full understanding of overall project goals and schedule Demonstrated ability to direct and manage crews Full understanding of VA Privacy Awareness training specified within this document Full understanding of VAMC badge requirements specified within this document CODE OF CONDUCT The following rules of conduct represent a minimum requirement for all employees, sub-contractors, agents, representative and management of the Selected Move Contractor(s). It is the responsibility of the Contractor(s) to ensure that each member of its workforce understands and complies with these rules. Courteous and respectful behavior is expected at all times. Use of foul or derogatory language will not be allowed. Meals and breaks will be taken at the same time by all movers in a designated break area. At no time will any mover eat or drink except within the designated break area. Use designated trash receptacles for cups and other garbage. Do not leave meal/break containers behind. Throw them away. The use of MEDVAMC s telephones is forbidden. Exceptions will be made for medical emergencies with the approval of your supervisor and/or a representative of MEDVAMC. Use of electronic devices belonging to MEDVAMC, such as radios or computers, is forbidden. Security personnel are present in each of the buildings. Security has the authority to examine any item being removed from any building at any time. Selected Move Contractor staff will wear company uniforms at all times while on site. All Moving Contractors will wear their issued VA Contractor Badges at all times - while working on VAMC sites. ID must be worn in a clearly visible and appropriate manner. All vendor staff will be required to adhere to VAMC s sign-in and ID protocols. Keep personal belongings together in the area designated by your supervisor. The VAMC s representatives have the right to inspect at will all bags and/or packages brought on or off any VAMC grounds. VAMC CONTRACTOR BADGES The Selected Move Contractor(s) staff is required to have a VA Contractor identification badge issued to each member of the Moving Crew. A VA Contractor Badge Application will be provided to Selected Move Contractor after contract awarded. This will need to be completed before Contractor staff arrives on site to Security Office. Badges are to be worn at all times while on the premises of the Biloxi VAMC. Badges will be placed in a visible location, above the waist, clipped to the front of apparel with photo and name clearly visible. Contractor ID badges will be turned in to the assigned VAMC representative (COTR) on duty when the contract has expired. The COTR will then forward the badges to the VA Police Service within (5) working days. Contractor must ensure that the following Identification Requirements are followed by each staff member applying for a VA Contractor Badge at the Security Station on campus: 1. Must provide (1) photography ID consisting of either a current Driver s License, Military ID, U.S. Passport, Student ID which includes a Social Security number (will not except any expired IDs) 2. Must provide either an original Social Security card or Birth Certificate (a copy will not be accepted) If both valid ID requirements are not present at time of badge processing, the incompliant Contractor staff will not be able to work on Biloxi VAMC premises. The Selected Move Contractor(s) will be required to complete the VA Identification and Privacy Awareness Training (outlined below) a day prior to scheduled work at the Biloxi VAMC. VA PRIVACY AWARENESS TRAINING The following procedure for obtaining the required VA Privacy Awareness Training is a mandatory requirement for all employees, sub-contractors, agents, representative and management of the Selected Move Contractor(s). It is the responsibility of the Contractor(s) to ensure that each member of the Moving Crew understands and complies with the training during the VA Contractor Badge issue process. As all Moving Crew staff process in with Security staff (obtain contractor badges), the facility Privacy Officer will provide VA Privacy Awareness Training Literature and a concise education presentation to certify all Contractor staff is compliant with require Privacy Training. All Moving Crew staff working at the Biloxi VAMC must provide signatures with facility Privacy Officer confirming their completion of Privacy Training at time of presentation. Any none compliant Contractor staff will be escorted from job site. PERSONNEL SPECIFICATIONS/REQUIREMENTS The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement. Contractor shall be required to designate the specific job assignment for each employee (i.e., supervisor, installer, etc). Contractor shall notify the Government when employees are replaced. The on-site working supervisor is responsible for management and oversight of all crew members; escort of additional, non-badged crew members; and ensures that signage meets established standards and is placed appropriately. To be eligible to perform under this contract, each crew member shall meet the following: The ability to meet and deal with the general public. The ability to read, understand and apply printed rules, detailed orders, instructions and drawing layouts. Pass all security screening requirements of the VANYHHS. Expected to be physically able to perform the functions required in the performance of their assigned duties. Maintain a neat, clean appearance and be in proper uniform at all times. The movers will be required to have fingerprints taken and a non-PIV card issued.   Therefore, they must report at least four working days before the project is to begin.   The fingerprints take 24 hours to be returned to Human Resources.   In addition the installers/supervisor will require 2 forms of identification when they report to Human Resources (specific requirements). It is important for the contractor to coordinate fully this aspect of access to the building prior to the start of work.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24218Q9997/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q9997 36C24218Q9997_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4578292&FileName=36C24218Q9997-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4578292&FileName=36C24218Q9997-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05077338-W 20180908/180906232853-d5139a3a207f6c3a1a845226a442e627 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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