SOLICITATION NOTICE
R -- Director Of Music/ Accompanist (DMA) Organist
- Notice Date
- 8/29/2018
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 711130
— Musical Groups and Artists
- Contracting Office
- N68836 NAVSUP Fleet Logistics Center Jacksonville Mayport Office Bldg. 191, Naval Station Mayport Fleet Contracting Center Mayport, FL
- ZIP Code
- 00000
- Solicitation Number
- N6883618Q0350
- Response Due
- 9/6/2018
- Archive Date
- 9/6/2018
- Point of Contact
- ODAJIE RICKERBY (904) 270-5699 ODAJIE RICKERBY
- E-Mail Address
-
270-5699
- Small Business Set-Aside
- Total Small Business
- Description
- N6883618Q0350 Director Of Music/ Accompanist (DMA) Organist This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in using Simplified Acquisition Procedures FAR 13 and Acquisition of Commercial items FAR 12. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS http://www.fbo.gov/) and NECO (https://www.neco.navy.mil/). The RFQ number is N6883618Q0350. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-83 and DFARS Publication Notice 20150626. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. This acquisition will result in a Firm-Fixed Price contract under NAICS code 711130 and the Small Business Standard is $11.0 MIL. NAVSUP Fleet Logistics Center, Jacksonville Mayport Det. Contracting requests responses from qualified sources capable of providing: SCHEDULE OF SUPPLIES/SERVICES TO BE ACQUIRED: CLINDescriptionQty Unit Of IssueUnit PriceTOTAL PRICE 0001 Piano Accompaniment for Protestant and Catholic Worship Service 80EA 0002Rehearsal 33EA 1001OPTION YEAR 1 FOR ALL ITEMS1GP 2001OPTION YEAR 2 FOR ALL ITEMS 1 GP STATEMENT OF WORK DIRECTOR OF MUSIC/ACCOMPANIST IN SUPPORT OF NAS WHITING FIELD DIRECTOR OF MUSIC/ACCOMPANIST (DMA) IN SUPPORT OF THE COMMAND RELIGIOUS PROGRAM S (CRP) ON NAS WHITING FIELD 1.0. BACKGROUND. Per US Navy Regulations, SECNAVINST 1730.7D and OPNAVINST 1730.1E it is incumbent upon Commanding Officers (COs) to have a CRP which accommodates the religious needs and rights of assigned military personnel, eligible family members, and other authorized users. Per SECNAVINST 5351.1, musicians may be contracted to support religious ministries during worship services, sacraments, rites, and ordinances with appropriate sacred music. 1.1. The object of this contract is to secure the services of a DMA to provide inspirational music in support of the CRP and to provide professional recommendations for the musical program to the presiding chaplain or Civilian Religious Ministry Provider (CRMP.) The DMA functions as part of a religious ministry team (RMT) led by the command chaplain, who is the Department Head accountable to the CO. Other civilian personnel and volunteers may support the musical program of a particular religious faith tradition. These personnel shall function under the leadership of the DMA in concert with the religious worship requirements of the presiding chaplain or CRMP. The presiding chaplain or CRMP is responsible for all elements of a particular worship event, to include the sacred music. All services and rehearsals shall be conducted at the Chapel. 2.0. PERFORMANCE. The performance of this contract is 01 October 2018 30 September 2019 with 2 option years. 2.1. Report to the Command Chaplain as Department Head who is accountable to the Commanding Officer. 2.2. Provide leadership, direction, and administration for the Catholic and Protestant musical program. 2.3. Accomplish administrative requirements in a timely fashion. 2.4. Be neat, clean, well- groomed and in appropriate clothing when providing services and in public areas. 2.5. Become acquainted with and obey all pertinent DON, and DOD instructions; shall perform in a manner which precludes any waste of government resources; and shall not use government equipment for personal business. All motor vehicles operated on the installation by the contractor shall be registered with base security and operated according to applicable directives. 2.6. Although in fact not a Government employee, shall comply with Executive Order 13490 of January 21, 2009, Ethics Commitments by Executive Branch Personnel. 3.0. TASKS. The contractor shall provide DMA services at the chapel aboard NAS Whiting Field. The DMA is use chapel equipment; the contractor will provide the following: 3.1. Musical direction for both Protestant and Roman Catholic worship services. 3.2. Accompaniment for the rendition of music required during worship services. This will include: prelude music, calls to worship, congregational singing, offertories, postludes, and other music as required by the respective chaplain or CRMP. The government will provide music compositions. Additional music presented by the contractor will be based on compositions appropriate to the faith groups attending worship services. 3.3. Provide in a timely manner to the CRP Leading Petty Officer any needed repair and improvements of the government owned piano, keyboards, and related equipment in the Chapel. 3.4. Coordinate and consult with the officiating chaplain or CRMP concerning the selection of all choral selections, choruses, hymns, and other music utilized in the worship service. 3.5. Timely accomplishment of necessary administrative tasks, including: 3.5.1. Submit to CRP RP information for worship service programs/bulletins. 3.5.2. Assist the RMT with planning for the musical support of the CRP worship services, including written requests for securing musical equipment, musical scores, supplies, and other required material to the chapel office. 3.5.3. Submission of all required contract documentation. 3.6. Upon consultation with the Command Chaplain, secure an adequate substitute for vacation periods and when otherwise necessary. All compensations for the substitute accompanist shall be the responsibility of the contractor. 3.7. Maintain current credentials for access to the installation. Comply with station and government policies and regulations in regard to identification badges, parking, and professional decorum. 3.8. Offerors must be able to perform primarily sedentary work. Some walking, standing, carrying of light items, cleaning of immediate work area is required. 4.0. DELIVERY SCHEDULE. The DMA shall deliver all services as described above and include the following minimum: Item Description of Service and Quantity of Units 001 Piano accompaniment for Protestant and Catholic Worship Services 80 units 002 Rehearsal 33 units 5.0 POINTS OF CONTACT. 5.1 Contract Subject Matter Expert (KSME) TBD 5.2. Technical Proposal Evaluator (TPE) TBD 5.3. Contracting Officer (KO). The contracting officer has overall responsibility for overseeing the contractor s performance in the areas of contract compliance; for reviewing the Quality Assurance Personnel s assessments of the contractor s performance; and for resolving all differences between the QAP s version and the contractor s version of events. The KO is the only person authorized to direct the contractor in the performance of his/her contractual duties and to make interpretations of and changes to the contract. 6.0 PERFORMANCE EVALUATION. Performance evaluations will be conducted on a quarterly basis with a summary annual evaluation. 6.1. The Command Chaplain will provide the contractor with a performance appraisal during the final week of December, March, June, and September. 6.2. The performance appraisal will be based on how effectively and efficiently the contractor fulfills the terms of the contract and furthers the mission of the CRP. PROPOSED EVALUATION CRITERIA 1.0. QUALIFICATIONS. Preferred consideration for the position of DMA will be given to the offeror(s) who best meets the following professional and personal requirements: 1.1.Professional. Offerors for this contract must be musicians with the requisite skills and experience acceptable to lead a variety of religious worship services. 1.1.1.Offerors must be able to sight read music and direct other musicians and vocalists in four-part musical scores. 1.1.2. Offerors must provide an audition of three musical selections to the Command Chaplain. The selections will include: one classical composition suitable for Prelude or Postlude, one hymn of the musician s own choosing, and one hymn of the committee s choosing to be sight-read at the time of the audition. 1.1.3. Offerors must have a working understanding of Navy organization and the pluralistic ministry requirements that affect the use of chapel facilities and staff. An offeror with no previous Department of the Navy (DON) experience must demonstrate such understanding to the satisfaction of the Command Chaplain within three months of the start date of the contract. 1.2. Personal. Offerors must have a religious background, an impeccable reputation, and amenable personal habits. 1.2.1. Offerors must have a positive personality and pleasant demeanor when interfacing with chapel staff, visitors, military personnel, parishioners, and others. 1.3. Upon selection, the offeror must submit to and satisfy a criminal background check performed by installation security. There is not a requirement for a classified security clearance. This solicitation is listed on a total small business basis. This announcement will close on 06 September 2018, 11:00 AM Eastern time. Responses may be submitted to Odajie Rickerby at odajie.rickerby@navy.mil Quotes are due no later than 1100 a.m. Eastern Standard Time on 06 September 2018. Quotes may be emailed to odajie.rickerby@navy.mil. System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/. All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 DoD Implementation of Homeland Security Presidential Directive 12 (HSPD-12) dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives. APPLICABILITY This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance. Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below. ACCESS TO FEDERAL FACILITIES Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual s performance under the contract. ACCESS TO DOD IT SYSTEMS In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain. Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee s duties, such employees shall in-process with the Navy Command s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the supervisor . The SAAR-N shall be forwarded to the Navy Command s Security Manager at least 30 days prior to the individual s start date. Failure to provide the required documentation at least 30 days prior to the individual s start date may result in delaying the individual s start date. When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required. INTERIM ACCESS The Navy Commands Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform. DENIAL OR TERMINATION OF ACCESS The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release. CONTRACTOR S SECURITY REPRESENTATIVE The contractor shall designate an employee to serve as the Contractor s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor s Security Representative. The Contractor s Security Representative shall be the primary point of contact on any security matter. The Contractor s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager. BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete: SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements Failure to provide the required documentation at least 30 days prior to the individual s start date shall result in delaying the individual s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required. Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command s Security Manager at least 30 days prior to the individual s start date. Failure to provide the required documentation at least 30 days prior to the individual s start date shall result in delaying the individual s start date. The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination. If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor s Security Representative. Although the contractor will take JPAS Owning role over the contractor employee, the Navy Command will take JPAS Servicing role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee s performance under the contract. BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements: Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access. To be considered for a favorable trustworthiness determination, the Contractor s Security Representative must submit for all employees each of the following: SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM Failure to provide the required documentation at least 30 days prior to the individual s start date may result in delaying the individual s start date. * Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States. NMCARS 5237.102(90) Establishes the Enterprise-wide Contractor Manpower Reporting Application (ECMRA) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract (should be customer information -example - for the Commander, NAVSUP Fleet Logistics Center Jacksonville) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil. The following FAR provision and clauses are applicable to this procurement: 52.204-7 System for Award Management 52.204-13 SAM Maintenance 52.204-16 Commercial and Government Entity Code Reporting (July 2016) 52.204-18 CAGE Maintenance (July 2016) 52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards 52.212-1 Instructions to Offerors - Commercial Items 52.212-2 Evaluation 52.212-3 Alt 1 Offeror Representations and Certifications 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.219-28 Post Award Small Business Program Representation (July 2013) 52.222-3 Convict Labor (June 20013) 52.222-19 Child Labor Cooperation with Authorities and Remedies (Oct 2016) 52.222-21 Prohibition of Segregated Facilities (April 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-50, Combating Trafficking in Persons (Mar 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while driving (Aug 2011) 52.225-13 Restriction on Certain Foreign Purchases (June 2008) 52.232-33 Payment by Electronic Funds Transfer-SAM (July 2013) 52.232-39 Unenforceability of Unauthorized Obligations (June 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-3 Protest After Award 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (April 1984) 52.247-34 FOB Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference Additional contract terms and conditions applicable to this procurement are: 252.203-7000 Requirements Relating to Compensation of Former DOD Officials (Sept 2011) 252.203-7002 Requirements to Inform Employees of Whistleblower Rights (Sept 2013) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.203-7994 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation. (DEV 2017-O0010) (Nov 2016) 252.203-7995 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEV 2016-O0010) (Nov 2014) 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alt A System for Award Management (May 2013) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7011 Alternative Line Item Structure (Sept 2011) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.219-7998 Inclusion of Nonprofit Organizations (Dev 2016-O0010) (Oct 2016) 252.223-7008- Prohibition of Hexavalent Chromium (May 2011) 252.225-7002 Qualifying Country Sources as Subcontractors (Aug 2016) 252.225-7048 Export-Controlled Items (June 2013) 252-232-7003 Electronic Submission of Payment Requests (Mar 2008) 252.232-7006 Wide Area Workflow Payment Instructions (May 2013) 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Nov 2010) 252-243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items (June 2013) 252.247-7023 Transportation of Supplies by Sea (April 2014) SUPTXT243-9400(1-92) Authorized Charges Only by the KO (FEB 2008)
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