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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 12, 2018 FBO #6106
DOCUMENT

N -- Upgrade Environmental Control Unit (ECU) System for Spinal Cord Injury (SCI) at James J. Peters VAMC, Bronx, New York. - Attachment

Notice Date

8/10/2018
 

Notice Type

Attachment
 

NAICS

446199 — All Other Health and Personal Care Stores
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24218Q9694
 

Archive Date

9/9/2018
 

Point of Contact

SACO-MIZHQUIRI, DELFO
 

E-Mail Address

LAWRENCE<br
 

Small Business Set-Aside

N/A
 

Description

Notice of Intent to Sole Source The US Department of Veterans Affairs, Network Contracting Office (NCO2), James J. Peter VA Medical Center, intends to award a sole source contract under the authority of 41 U.S.C 253(c) (1) (FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.), to Accessibility Service, Inc., 6241 S Tex Pt., Homosassa, FL, 34448-5923. Accessibility Service, Inc. will furnish all necessary labor, equipment, tools, materials, parts, updates, etc. to upgrade 48 Environmental Control Units (ECU) Spinal Cord Injury (SCI) program. The upgrade shall include providing 48 new Care Assist AutonoME junction boxes, 48 new wall boxes for AutonoMe Hospital, and 48 new 13 inch or larger tablets with medical specifications communication aid with rugged body integrated amplification, switch, and other USB access, auditory feedback, Servus environmental control Grid 3 software. The new equipment must be brand name or equal to Accessibility Services Inc. technology for compatibility purposes and upgrade procedures with existing ECUs. This action will result in a Firm-Fixed Price contract with a period of performance of twelve months. This notice of intent is not a request for competitive quotations. There will be no solicitation available for competitive quotes. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Respondents should reference 36C24218Q9694-Notice of Intent. Responses to this notice shall include company/individual name, a service capability statement, including examples of similar facilities for which services have been provided, proof of applicable OEM certifications to provide services on the equipment, DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business).Determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Telephone inquiries or responses will not be accepted. If no viable responses have been received by the closing date of August 23, 2018 1:00pm E.T., the Government shall negotiate solely with Accessibility Service, Inc. The point of contact for this action is Lawrence Unger at Lawrence.Unger@va.gov and Delfo Saco-mizhquiri at Delfo.Sacomizhquiri@va.gov. REQUIRED SERVICES: STATEMENT OF WORK BACKGROUND The James J. Peters Veteran Affairs Medical Center currently has a Spinal Cord Injury (SCI) program that has long-term care patients with limited functionality that do not have the capability to control their surroundings. The Environmental Control Units (ECU s) provide increased quality of patient care as well a patient safety. The ECU s allow patients with limited functionality to control their environment and participate in a broad range of activities. The ECU s have the capabilities to allow patients to control their environment from a tablet device. In 2014, ECU s were installed in the JJP VAMC in all SCI patient rooms as part of a national contract with Accessibility Services Inc. Since 2014, the units have become outdated and there are additional features that will provide greater usability for the end users, our Veterans. For instance, the tablet screens are now larger, the sip and puff technology and eye gaze technology is improved, and the cord that reaches from the wall unit to the bed is longer. There is an identified need to upgrade the Environmental Control Units (ECUs) throughout the entire SCI program at the JJP VAMC to successfully and effectively provide consistent quality care. SCOPE: The Environmental Control Unit is a system that includes a core unit (wall box with a computer, power supply, accessory connections), articulating arm with mounted TV and mounted touchscreen/eye gazed controlled tablet for command functions, wall connection to the patient use a sip and puff or other devices, interface to the nurse call system, and cables. The upgrade is to replace the wall box components with smaller, more up-to-date components, to replace the tablet with a larger more up-to-date version, to replace the TV, and to replace the wall connections to a single breakaway connection to the bed. The Contractor shall upgrade 48 ECU s that were taken down during the renovation of the SCI wards in the 1E and 1D wing of the JJP VAMC and reinstall them based on the new bedroom layout. The upgrade shall include providing 48 new Care Assist AutonoME junction boxes, 48 new wall boxes for AutonoMe Hospital, and 48 new 13 inch or larger tablets with medical specifications communication aid with rugged body integrated amplification, switch, and other USB access, auditory feedback, Servus environmental control Grid 3 software. The new equipment must be brand name or equal to Accessibility Services Inc. technology for compatibility purposes and upgrade procedures because the existing ECUs are from Accessibility Services Inc. Each new junction boxes include a custom bed controller Printed Circuit Board (PCB) board, available barb connector for sip and puff input, 3.5mm female port for switch input, embedded pressure switch, a DB25 male termination for bed control, nurse call, switch, 3.5mm Speaker connection for compatible systems, bed connector for specific bed make and model, and 8.5X4.5X2.5 inches- Surface mounted Break away connection. The new junction boxes are to be surface mounted to the wall behind each patient bed to allow a single break-away connection to the bed through a custom cable (included). Each new wall boxes include a 17 X17 x4 surface mounted aluminum case, 12 Channel Infrared (IR) relay board, Printed Circuit Board (PCB) phone board, pig tail audio splitter, USB (Universal Serial Bus) data coupler, female DB25 connection, front facing USB coupler, XLR (an electrical connector commonly used in audio equipment) power adapter- female, 2 female 3.5mm plugs, nurse call 1/4" connection- female, nurse call integration and access, ribbon cable for phone number pad, 3.5mm IR emitter female bulkhead connection, 4 power outlet Power Strip, 5 channel USB hub, custom tablet power supply, IR out 3.5mm female connection microphone 3.5mm female connection, 2 sound cards with audio in and out ports, USB pressure switch, IR Transceiver with available 3.5mm female jack that is capable of learning new IR devices via direct programming window, and cable management to include cable covering. These wall boxes are to replace the older, larger wall boxes and are to be surfaced-mounted to the wall behind and above each patient bed. The new tablets will replace the existing smaller and older arm-mounted tablets. Each new tablet will include Windows 10 operating system and the newly updated custom patient interface software called Grid 3. The ECU s will use the existing electrical receptacles and data ports on the wall in proximity of the wall box mounting location to power on and connect to the hospital network. Once upgraded, the ECU s will have the salient characteristics listed in the following section. ECU Salient Characteristics The ECUs and installation hardware shall have the salient characteristics identified. ECU Core Unit: Can be programmed to perform no fewer than 150 functions Full on-board programming, no tools or hardware required Built-in infrared (IR) capture Macros (scenes) fully editable with up to 20 functions per macro Changeable telephone numbers and basic functions User-adjustable volume, brightness, and scan rate Custom template design functions Minimum of 13 inch tablet- medical specifications communication aid with rugged body integrated amplification, switch, and other USB access, auditory feedback, Servus environmental control Grid 3 software. Seamless File Backup & Management One Button Press Design for Remote Support Team Tools Remote Assistance Wi-Fi / Bluetooth capabilities 2 USB Ports (minimum 2.0) 1 Headphone/1 Microphone jack 1/8 Integrated Universal Infrared Remote Capabilities with learning window and multiple IR emitters Dual switch ports for ancillary access equipment Assistive Technology software designed for application integration and multiple access methodologies Ability to mount the device to a bed as well as a wheelchair if necessary Minimum of 120 square foot coverage range Sip and Puff Access / Microphone Device Input Speech Dual switch or single switch with scanning At least 96 unique and different words available with multiple command use Internal microphone External keys for caregiver use Output Internal Loudspeaker Auditory provide voice feedback on menu commands that will acknowledge confirmation on a patient s voice command. Additional ECU Accessories Eye Gaze: Tracking Hybrid infrared video eye & head tracking binocular & monocular tracking Working volume - 300x200x200mm3 (WxHxD) Accuracy, static - 0.5 degree Accuracy, over full working volume 1 degree Max. head movement velocity - 15 cm/s Recovery time 40 ms Communication At least 50 user phrases at 60 second long each. Remote activation of emergency dial number using an interface for outbound telephone calls Voice announcing caller ID Articulating arm with minimum reach of 66 from wall. Base for mounting arms shall have the ability to transfer locations ECU shall be capable of being controlled by eye gaze with the following characteristics: Tracking Hybrid infrared video eye & head tracking binocular & monocular tracking Mounting bracket for Eye Tech camera 13 inch Working volume - 300x200x200mm3 (WxHxD) Accuracy, static - 0.5 degree Accuracy, over full working volume 1 degree Max. head movement velocity - 15 cm/s Recovery time 40 ms ECU shall be capable of being controlled by sip n puff tubing and straws that are commercially available Dual microphone and Sip and Puff input device. ECU shall have single and dual switch scanning ECU shall provide access and interfaces to utilize computer games, E-books, ability to write documents, internet access and social video networking applications Privacy speaker for telephone Wall bracket that is compatible with the dual mounting for televisions ECU shall interface with nurse call systems. All cabling required to interface with the hospital equipment shall be included, including: Nurse Call cables with ¼ male jacks to 1/4 jacks, cables 20ft in length Switch Cables from ECU device to bed unit Additional bed cables will be determined by bed type. Bed type will be verified in field. Compatible with the Hill-Rom beds located throughout the acute SCI unit, long-term care SCI unit and the SCI outpatient clinic. Mounting for the sip-n-puff straws, microphones, speakers, and other accessories must be included for the beds. Augmentative communication capabilities to include word prediction software shall be included. Ability to delete user settings and saved documents in between patients must be included. Cable that connects to the ECU that is installed in a wall, and then is capable of reaching the patient bed: AutonoME JCT compatible with Versa Care 15 pin; 25pin interface cable for AutonoME wall box; 3.5mm stereo port for auxiliary switch; Sip/Puff tube interface; 3.5mm microphone cable. Wall Box for AutonoME Hospital- 17x17x4 The Dual: microphone and Sip and Puff input device Break away cable with a single connection for control by patient care providers (bed). Cable management to include cable coverings and protection (bed). Software interface for ECU capable of being minimized for full PC features by administrative staff. Shipment/Delivery of ECU Units The Contractor shall provide 48 wall boxes, junction boxes, tablets, and any necessary cables or accessory to successfully upgrade, install, and test 48 ECUs. This shall take place in 2 phases, upgrading 24 ECU s in each phase to coincide with the completion of the renovations and activations of each SCI ward. The 1E ward is scheduled to be completed by September 2018 and 1D ward is scheduled to be completed by July 2019. The Contractor shall coordinate with the Contracting Officer s Representative (COR) for the delivery period and shall deliver the materials directly to the renovated but not yet occupied wards at the James J. Peter VAMC. They can store the material in the unoccupied rooms for the duration of the installation period. The existing ECU equipment that was in storage during the renovation will be in boxes on the same site. The Contractor is expected to use the new equipment and the existing equipment to complete upgraded ECU s with the characteristics described above within a period of a week for each phase. Delivery shall not occur prior to installation and should not be directly shipped to the VA. The installers are expected to bring all required materials for the upgrade at the installation period of each phase. ECU Installation and Configuration The upgrade and installation will occur in two phases as described above. For each phase, there will be 2 ECUs installed in each patient bedroom (12 bedrooms in each phase). The exact mounting locations on the walls shall be provided to the Contractor by the COR. The Contractor shall warrant that the new products the Contractor installs shall be free from defects in materials and workmanship for a period of two years from the date of acceptance. If any such product proves defective during the warranty period the vendor will repair the defective product at no charge to the Government for parts and labor, or a replacement in exchange for the defective product. Placement of wall components shall be on a pre-assembled wall mounted panel to contain the telephone and command center. This wall material shall have a standard requirement of 17" x 17" x 4. From this panel shall be a cable leading to the bed called a "break away cable. This cable shall contain the bed control, privacy microphone, privacy speaker, and sip and puff switch wires. The cable shall be in two pieces, with a disconnect capability within 2 to 4 feet from the bed to allow the nursing staff or others to detach the bed from the environmental control before moving the bed. The Contractor shall ensure the configuration of all units includes environmental control system units along with command center phone with privacy speaker, microphone input, direct Infrared (IR) input and wall mount bracket; command center interface with IR relay, 6 way bed control, IR receiver, and Nurse call. The contractor shall configure the ECU to have the home screen with all required options. Demonstration of ECU Functionality Once the ECU s have been upgraded, the Contractor is expected to demonstrate the functionality of one of the installed ECU units on site at the VAMC for up to 20 Government staff that include users and administrators, and information technology. The demonstration shall include performance of the following: Input (Access): 1. The user can effectively operate the available input (access) method described in the Performance Work Statement. 2. The input (access) method is reliable and repeatable. 3. The input (access) method has the capability to be modified to accommodate changes in the user's condition. 4. The ECU shall control all of the devices specified by the user that he/she wants to control. Ease of Learning: 1. The memory and sequencing requirements is user friendly. 2. The system can start with a single function and expand into a full system at a later time. 3. User functions can be excluded if necessary. Feedback: 1. The user can adjust the ECU feedback to accommodate specific needs (e.g. vision or hearing problems). 2. Feedback reliable and recognizable. Menu: 1. Choices are presented in an understandable way. Accessory Accommodation: 1. The system shall accommodate the addition of accessories to control additional functions if necessary. 2. The system can be customized to meet the unique needs of a specific user. Additional functionalities to be demonstrated: ECU: Custom Television / Menu interface Lights Full power bed control (up, down, head up and down, foot up and down) A nurse-call interface At least two (2) relays to interface with other automated devices such as automatic window shades. Sip and Puff Straws: Sip and Puff tubes shall contain.02 micron Gacterin Filter (bi-dractonal). The Government will accept the ECU units upon successful operation of the ECUs for 10 calendar days from the date of contractor demonstration. Training The contractor shall provide onsite training for approximately 50 SCI staff to update the staff on the new software and hardware. Training will occur on all three shifts to accommodate the clinical staff, over a period of 3 days. Training will take place either in the 1E ward or 1D ward. The contractor shall provide detailed training to approximately 5 Government Super users who will be responsible for training new staff in the use of the hardware and software and performing initial troubleshooting of equipment. Superuser training will be held in two different sessions. The contractor shall provide all hardware and software manuals. The contractor shall provide training materials that the Government may reproduce as needed in the future to train various levels of users, such as nursing staff, Super Users, and patients. Acceptance and Acceptance Testing Deliverables resulting from the solicitation will be accepted based in part on satisfaction of the identified Section 508 standards requirements for accessibility and must include final test results demonstrating Section 508 compliance. Deliverables should meet applicable accessibility requirements and should not adversely affect accessibility features of existing EIT technologies. The Government reserves the right to independently test for 508 Compliance before delivery. The Contractor shall be able to demonstrate 508 Compliance upon delivery. Automated test tools and manual techniques are used in the VA Section 508 compliance assessment. Additional information concerning tools and resources can be found at http://www.section508.va.gov/section508/Resources.asp. Contractor Personnel Security Requirements The contractor s representative(s) shall be escorted at all times in VA facilities and will not have access to Government computers or IT equipment. INFORMATION SECURITY CONSIDERATIONS: The Assessment and Authorization (A&A) requirements do not apply and a Security Accreditation Package is not required. A prohibition on unauthorized disclosure: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. See VA handbook 6500.6, Appendix C, paragraph 3.a. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a. A requirement to pay liquidated damages in the event of a data breach: In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals. See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d. A requirement for annual security/privacy awareness training: Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA s security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA s requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA s contract have received their annual security/privacy training that meets VA s requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9. A requirement to sign VA s Rules of Behavior: Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA s Contractor Rules of Behavior which is attached to this contract. See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor s designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA s information and information systems.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24218Q9694/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q9694 36C24218Q9694_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4536638&FileName=36C24218Q9694-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4536638&FileName=36C24218Q9694-002.docx

 

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Record

SN05031747-W 20180812/180810230953-e618f0d7645952203efec11ebdf41e85 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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