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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 10, 2018 FBO #6104
DOCUMENT

66 -- 36C249-18-AP-0415 Iricell Plus 2000 Workcell Urinalysis System - Attachment

Notice Date

8/8/2018
 

Notice Type

Attachment
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

36C24918Q9584
 

Response Due

8/15/2018
 

Archive Date

8/30/2018
 

Point of Contact

Crystal Baird
 

E-Mail Address

5-5427<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

General Information Document Type: Combined Synopsis/Solicitation RFQ Number: 36C249418Q9584 Posted Date: 8/8/2018 Response Date: 8/15/2018 @ 8AM CST Classification Code: 6630 Set Aside: Service Disabled Veteran Owned Small Business NAICS Code: 334516 Contracting Office Address Network Contracting Office 9 ATTN: Crystal Baird Department of Veterans Affairs Contracting Office, 4th floor 1639 Medical Center Parkway Murfreesboro, TN 37129 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 / 01-24-2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000. The Network Contracting Office 9 is seeking a contractor that will provide  the necessary automated urinalysis testing system that meets all requirements below. All questions regarding this RFQ must be in writing and may be sent by e mail to crystal.baird@va.gov Questions must be received no later than August 9, 2018 at 5:00 PM CST. No further questions will be accepted after that date and time. You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer. All interested companies shall provide a brand name quotation for the following: Statement of Work Urinalysis Analyzer A.1 INTRODUCTION- This requirement is for the procurement of a Fully Automated Urinalysis System with Cost Per Reportable Results for the James H. Quillen VA Medical Center located in Mountain Home TN. 1. Technical Features. Instrumentation shall perform all analysis with precision as defined by current Clinical Laboratory Improvement Amendments (CLIA) and the Clinical and Laboratory Standards Institute (CLSI). 2. Operational Features. Instrumentation must be available at the time of proposal submission and shall: a. Function as an automated, walk-away instrument for urine chemistry and microscopic analysis. b. Provide identification for the following particles in urine: RBC, WBC, Bacteria, Hyaline Casts, Pathological Casts, Crystals, Squamous Epithelial Cells, Non-Squamous Epithelial Cells, Yeast, WBC Clumps, Sperm and Mucus. c. Provide reagent barcode capability and inventory control, to include data archiving and active reagent volume monitoring and warning. Reagents shall have extended calibration stability. d. Read bar coded patient samples using the VistA Universal Identification system, and have the ability to enter/run patient samples manually, with or without barcodes, during HIS/LIS downtime. e. Minimize sample carryover: Carryover specifications shall be provided for each instrument. f. Include a multitasking computer system with: (1) User-friendly software. Operators of all skill levels should be able to use efficiently. (2) Ability to locate patient samples using patient name, SSN, or unique ID, and determine when results will be available. (3) Ability to print patient reports -in a chartable/medical record format- that may be sent to providers during HIS/LIS downtime. (4) Ability to retransmit results after HIS/LIS downtime. (5) Ability to easily add/update quality control and calibrator materials and values, and track the changes. (6) Ability to run new and old lot numbers of QC concurrently for parallel testing. (7) Ability to use only one printer to print QC data, review screens, or print files while running patient samples. (8)Ability to review abnormal results on the instrument. g. Include an interactive, on-board QC package with: (1) Modified Westgaard rules and Levy-Jennings plots. (2) Printable QC results that include meaningful information, such as Standard Deviation Index. (3) Electronic archiving and corrective action documentation. (4) Ability to evaluate and print QC results while the instrument is analyzing patient samples. (5) Ability to monitor calibrations for slope, intercept, blank, etc. (6) Ability to export values to a commercial quality control program. h. Include bi-directional LIS host query interfacing through Data Innovations. The vendor shall provide additional equipment, such as middleware, needed to interface the analyzers. The analyzer shall be able to retransmit data after instrument downtime. The instrument should only require a single LIS Interface i. Provide true STAT interrupt. j. Offer a throughput of at least 70 tests per hour. k. Require minimal time to perform recurring maintenance (daily, weekly, monthly, etc.). l. Require minimal start up time from standby mode to operation. m. Require minimal reagent and calibration preparation. n. System shall have detector system for bubbles, clots, and incomplete sample aspirations. System should be available for detecting interfering substances. o. Include on-board electronic operating manuals and trouble shooting guide as well as a preventive maintenance guide and log. p. Ensure ease of calibration with extended calibration stability and minimal calibration frequency. q. System shall be totally self-contained excluding waste and will not require external water, pressure or vacuum. Vendor shall provide a waste stream analysis for each proposed instrument and if any waste requires special handling before disposal. r. Require minimal time to perform recurring maintenance (daily, weekly, monthly, etc.). System must have a cleansing mechanism for small clots, electronic cleansing mechanism preferred. s. Require minimal start up time from standby mode to operation. t. System shall be calibrated on assayed material compatible with CAP guidelines. The analyzer shall compile all calculation. Cal factors shall be stored internally and activated internally at the operator s discretion. 3. Optional Features. In addition to the base capabilities listed above, optional/desirable capabilities may be required as indicated below. a. Touch screen. b. Meter or computer printout for calibrators, controls, patient results, repeats. 4. Service. Service contract is Monday through Friday, 8 am through 5 pm. Two preventive maintenances will be performed annually. 5. Training. Training for two key operators. (Airfare, hotel accommodations and meals provided) 6. Equipment: Part Number Description Quantity 800-3934 IQ200 ELITE ANALYZER NA 1 800-7720 VELOCITY BACK INTEGRATED NA 1 800-7719 VELOCITY NA 1 7. Estimated quantities of consumables: Estimated quantities are based on an estimated 3000 chemistries and 1200 microscopes per month. Consumable Estimated Yearly Quantity 800-3103 IQ Calibrator Pack 3 800-7703 ICHEM Velocity Calcheck Kit 8 800-3104 IQ Control/Focus Set 12 800-7211 IRISPEC CA/CB/CC Set NA 16 800-3202 IRIS Diluent Pack 2 800-3236 IQ Lamina, 2 Bottles per case 20 800-3203 IRIS System Cleanser Pack 1 800-7212 Chemistry Strips, Velocity, N 375 800-7217 ICHEM Wash, 2 bottles per case/2 pack 15 B79319 30 Pack Desiccant Kit 1 B.3 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO __________________ __________________ One Cost Per Reportable Result (CPRR) Automated Urinalysis System to include: (1) IQ200 ELITE ANALYZER NA 800-3934 (1) iCHEM VELOCITY BACK INTEGRATED NA 800-7720 (1) iCHEM VELOCITY NA 800-7719 The Cost Per Reportable Result should include the equipment, service, and consumables. minimum estimated volumes are 3000 tests per month on the Urine Chemistry Analyzer, 1200 tests per month on the Microscopy Analyzer, with no-charge runs allowed for controls and repeats. PERIOD OF PERFORMANCE: 10/1/2018-9/30/2019 GRAND TOTAL 1. If shipping ORIGIN: Must indicate on quote; otherwise purchase order will be processed as destination 2.    All offers and responses must be submitted electronically 3.    Preference: will be IAW FAR Part 13.003 (b)(1). 4.     Brand Name or Equal 5.   Requesting Service will review submitted quotes as Technical experts to determine if technically acceptable. 6.   Quotes will not be accepted after deadline. 8. At this time frame, no extension on closing date 9. Quotes MUST be returned on schedule document contained in this RFQ. 10. Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award. QUOTE FORMAT AND EVALUATION CRITERIA Offerors shall complete the above pricing schedule. Not completing the pricing will result in unsuccessful quote. Price will be evaluated based on the lowest summary price. The Government intends to award a contract resulting from the RFQ. Award will be made on the basis of the lowest evaluated price of a quote meeting the acceptability standards for non-cost factors, and deemed to be responsible. Quotes shall be submitted via e-mail. All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/ Vendors shall provide a minimum quote acceptance period of 90 days after RFQ closing for offers Award: The offeror s initial quote should contain the offeror s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the quote instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations. Place of Performance James H. Quillen VA Medical Center, Corner of Lamont and Veterans Way, Dogwood Avenue, Building 205, Mountain Home, TN 37684. The Basic Period of Performance: The period of performance is October 1, 2018 9/30/2019. The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 / 01-24-2018. The following contract clauses and provisions apply to this acquisition: 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp 52.212-4 Contract Terms and Conditions Commercial Items (JAN 2017) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2017) 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors 52.219-8 Utilization of Small Business Concerns (NOV 2016) Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Re-representation (JUL 2013) 52.222-3 Convict Labor (JUNE 2003) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (OCT 2016) 52.222-35 Equal Opportunity for Veterans (OCT 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (JUL 2013) (End of Clause) 852.203-70 Commercial Advertising (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.211-73 Brand Name or Equal (JAN 2008) (Note: as used in this clause, the term "brand name" includes identification of products by make and model.) (a) If items called for by this invitation for bids have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics requirements listed in the invitation. (b) Unless the bidder clearly indicates in the bid that the bidder is offering an "equal" product, the bid shall be considered as offering a brand name product referenced in the invitation for bids. (c)(1) If the bidder proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the invitation for bids, or such product shall be otherwise clearly identified in the bid. The evaluation of bids and the determination as to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the bidder or identified in his/her bid as well as other information reasonably available to the purchasing activity. CAUTION TO BIDDERS. The purchasing activity is not responsible for locating or securing any information that is not identified in the bid and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the bidder must furnish as a part of his/her bid all descriptive material (such as cuts, illustrations, drawings or other information) necessary for the purchasing activity to: (i) Determine whether the product offered meets the salient characteristics requirement of the Invitation for Bids, and (ii) Establish exactly what the bidder proposes to furnish and what the Government would be binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity. (2) If the bidder proposes to modify a product so as to make it conform to the requirements of the Invitation for Bids, he/she shall: (i) Include in his/her bid a clear description of such proposed modifications, and (ii) Clearly mark any descriptive material to show the proposed modifications. (3) Modifications proposed after bid opening to make a product conform to a brand name product referenced in the Invitation for Bids will not be considered. (End of Clause) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JULY 2016) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern : (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. (End of Clause) 852.232-72 Electronic Submission of Payment Requests (NOV2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) 852.246-70 Guarantee (JAN 2008) The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor. (End of Clause) 852.246-71 Inspection (JAN 2008) Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor s address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor s account. (End of Clause) The following RFQ provisions apply to this acquisition: 52.211-6 Brand Name or Equal (AUG 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of Provision) Point of Contact Contracting Officer Name: Crystal Baird Organization: NCO 9 Phone No.: 615-225-5427 E-Mail Address: crystal.baird@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/36C24918Q9584/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24918Q9584 36C24918Q9584.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4532708&FileName=36C24918Q9584-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4532708&FileName=36C24918Q9584-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: James H. Quillen VA Medical Center;Corner of Lamont and Veterans Way;Dogwood Avenue, Building 205;Mountain Home, TN

Zip Code: 37684
 

Record

SN05026758-W 20180810/180808231205-0bb9b4ce7b8b8214130a2c07992647e2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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