MODIFICATION
J -- Maintenance Agreement for ARIA Radiation Oncology Information System and Eclipse Radiation Treatment Planning System - Basis for Award
- Notice Date
- 8/2/2018
- Notice Type
- Modification/Amendment
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E128, Rockville, Maryland, 20852, United States
- ZIP Code
- 20852
- Solicitation Number
- N02RC82552-24
- Archive Date
- 8/22/2018
- Point of Contact
- Kimesha Leake, Phone: 2402765669, Reyes Rodriguez, Phone: 240-276-5442
- E-Mail Address
-
kimesha.leake@nih.gov, reyes.rodriguez@nih.gov
(kimesha.leake@nih.gov, reyes.rodriguez@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Basis for award The purpose of this modification is to add the evaluation criteria to the solicitation. BASIS FOR AWARD: Selection of an offeror for award will be based on an evaluation of proposals against four factors. The factors, in order of importance are: technical, personnel requirements and organizational experience, past performance and price. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. However, cost/price may become a critical factor in source selection in the event that two or more offerors are determined to be essentially equal following the evaluation of all factors other than cost/price. The process described in FAR 15.101-1 may be employed, which permits the Government to make tradeoffs among cost or price and non-cost factors to consider award to other than the lowest price offer or other than the highest technically rated factor. The Government intends to make an award to the offeror whose proposals provide the best overall value to the Government. The evaluation will be based on the demonstrated capabilities of the prospective Contractors in relation to the needs set forth in the Combined Synopsis/Solicitation. The merits of each proposal will be evaluated carefully. Each proposal must document the feasibility of successful implementation of the requirements of the Combined Synopsis/Solicitation. Offerors must submit information sufficient to evaluate their proposals based on the detailed factors listed below. The Evaluation Process: The Government will award a contract resulting from this quotation to the responsible Contractor whose quote conforming to the quotation will be the most advantageous to the Government, price and other factors considered. The following evaluation factors shall be used to evaluate the prospective contractors and are listed in order of importance. 1. Technical Capabilities (60) 2. Personnel Requirements and Organizational Experience (40) 3. Past Performance 4. Price TECHNICAL EVALUATION CRITERIA: 1. Technical Capabilities: (60 points): • The Offeror will be evaluated by the quality and reasonableness of the proposed technical plan as evidence of understanding of the scope, purpose, and complexity of the requirements as described in the Statement of Work (SOW) in enough detail that someone with a rudimentary knowledge of the subject would be able to understand the offeror's ability to perform the work. The proposed technical plan shall demonstrate the following: o Must show evidence that previous work performed from at least two (2) past clients with ARIA and Eclipse systems meets the standards of the government-owned ARIA and Eclipse systems. o Must show ability to update/upgrade ARIA and Eclipse software systems to the most recent production versions, including any associated software sub-modules/packages. o Ability to train Government personnel to use new ARIA and Eclipse software versions. o Ability to demonstrate email and telephone technical expertise with troubleshooting ARIA and Eclipse systems. o Must demonstrate ability to access the Varian secure remote service connection to remotely identify and correct problems with the system and provide software updates. o Capability to replace all computer hardware listed in the SOW as part of a hardware refresh program, including re-installation of all ARIA and Eclipse systems. 2. Personnel Requirements and Organizational Experience: (40 Points): • The Offeror will be evaluated by the appropriateness and adequacy of the proposed project personnel and organization experience as it relates to the completion of the requirements in the Statement of Work, including the responsibilities and level of effort for all personnel who will be assigned to the contract. Staff as well as their detailed qualifications must be described. The key personnel assigned to this contract shall include a primary field service engineer and at least one backup engineer with at least the same expertise. The contractor shall provide a copy of the training certificate for key personnel that will be performing the work stated in the SOW. Contractor shall also include the following in the quote/proposal: o Demonstrate knowledge and expertise on servicing and troubleshooting the ARIA and Eclipse, associated computer hardware, and any subsystems. o Demonstrate certification for end-to-end system maintenance and repair of these systems (including both hardware and software). o Demonstrate training includes knowledge of proper handling of any patient Personally Identifiable Information (PII) stored on these systems. o Demonstrate the ability to have remote or on-site response capabilities (depending on the nature of the issue) within four working hours following initial call by customer. Past Performance (Evaluated but not scored) Offerors shall submit the following information as part of their response: • A list of three (3) contracts providing services for ARIA and Eclipse systems currently in process that are similar in nature to the solicitation. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns. Include the following information for each contract or subcontract: 1. Name of Contracting Organization 2. Contract Number (for subcontracts, provide the prime contract number and the subcontract number) 3. Contract Type 4. Total Contract Value 5. Description of Requirement 6. Contracting Officer's Name and Telephone Number 7. Program Manager's Name and Telephone Number o The quoter/offeror must provide specific information on Emergency Service calls for ARIA/Eclipse systems encountered on the identified contracts and the quoter's/offeror's corrective actions. Each quoter/offeror may be evaluated on their performance under existing and prior contracts for similar products or services. The Government is not required to contact all references provided by the quoter/offeror. Also, references other than those identified by the quoter/offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the quoter/offeror's organizational experience. The Government may evaluate the offeror's past performance on organizational experience based on information obtained from references provided by the offeror, other relevant past performance on organizational experience information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken. The Government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past performance.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/RCB/N02RC82552-24/listing.html)
- Record
- SN05017198-W 20180804/180802231015-61f383a8578acde22b452548fc06103f (fbodaily.com)
- Source
-
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