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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 04, 2018 FBO #6098
DOCUMENT

78 -- UPGRADE INTERNAL COMPONENTS OF ELECTRONIC MARQUEE - Attachment

Notice Date

8/2/2018
 

Notice Type

Attachment
 

NAICS

339950 — Sign Manufacturing
 

Contracting Office

Department of Veterans Affairs;NCO22-Gilbert Network Contracting;777 E. Missouri, Suite 300;Phoenix AZ 85014
 

ZIP Code

85014
 

Solicitation Number

36C25818Q9648
 

Response Due

8/7/2018
 

Archive Date

11/5/2018
 

Point of Contact

brian.sylvester@va.gov
 

E-Mail Address

10 MB LIMIT - NO ZIP FILES
(brian.sylvester@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

STATEMENT OF WORK Page 4 of 4 This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Please advise if you carry this product OR an equal item. Also, include company socioeconomic status and size. If you have any questions or concerns, please provide them in writing to brian.sylvester@va.gov. Equipment being ordered: Upgrade and install internal components to the electronic marquee system at the Prescott, Arizona campus of the Northern Arizona VA Health Care System. Transaction number: 678-19-1-639-0001 Please provide the following information clearly and precisely. The Northern Arizona VA Health Care System (NAVAHCS) in Prescott, AZ is soliciting bids to upgrade the current electronic marquee system at the main entrance to the campus. The internal components of the marquee are antiquated technology and currently not functional. A list of salient characteristics is provided to discern whether your product can meet the needs of the facility requirement. The applicable NAICS code is 339950 Electrical Signs Manufacturing. Small Business manufacturers for this NAICS code have a size standard of 500 employees. The resulting contract will be a firm fixed price order. The term of the contract is intended to be 30 calendar days ARO, with no options included. It is anticipated that a Request for Quotes will be issued August 15, 2018. Award of a firm fixed price contract is contemplated by September 30, 2018. This notice is published to conduct market research to determine if there are a sufficient number of certified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Businesses (SB), or Large Businesses capable of performing the requirements to warrant a socio-economic set-aside. Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) Company name and address, point of contact with phone number, and DUNS number; (2) Product information; (3) FSS contract number and expiration date; (4) VA Vetbiz (CVE) SDVOSB/VOSB verification. Responses to this Sources Sought notice shall be received at Brian.Sylvester@va.gov no later than 5 PM PST, August 7, 2018 for consideration INTRODUCTION Northern Arizona VA Health Care System (NAVAHCS), 500 Highway 85N, in Prescott, AZ 86313, is soliciting bids to upgrade the current electronic marquee system at the main entrance to the campus. The internal components of the marquee are antiquated technology and currently not functional. The C&A requirements do not apply, a Security Accreditation Package is not required. STATEMENT OF SERVICES This project involves the procurement and installation of internal components (i.e. electronic digital sign) to upgrade the existing electronic marquee located at the Prescott, Arizona campus of the Northern Arizona VA Health Care System. GENERAL SCOPE The general scope of this project is to procure, manufacture, and replace the internal electronic components (i.e. electronic digital sign) of the existing electronic marquee with newer state-of-the-art electronic components (i.e. electronic digital sign). The scope of work includes furnishing the new display, crating/shipping, removal and disposal of existing electronic digital sign, retrofit work for existing structure, installation and travel. Also includes message management software, installation to client's computer (current PC and Windows version software required), and exterior mounted temperature sensor. VA not will supply a disposal location for waste. The VA will supply restroom facilities for the contract crew. The items listed below describe what is required. It is incumbent upon the potential bidder to investigate the site for any items required for this project not listed here. PROJECT OVERVIEW IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ABIDE BY ALL LOCAL ORDINANCES GOVERNING THE PROJECT LOCATION Installation timeframe is to be accomplished between 8:00 am and 4:00 pm Monday thru Friday. Delivery Lead Times: Items to be stored by manufacturer/dealer and delivered accordingly for installation. Manufacturing requirements: The manufacturer shall be expected to meet the intent of this scope of work. Manufacturer shall meet installation and warranty requirements as outlined in these specifications. Lead time should be within industry standard of 3-5 weeks from receipt of order. GENERAL INFORMATION The Certification and Accreditation requirements do not apply and a Security Accreditation Package is not required and there is no sensitive information to protect. This specification establishes the minimum requirements for the acquisition and installation of a complete and usable system. All product and components will be new; refurbished product will not be accepted. All products will be commercial grade for commercial use. All products installed will be plumb/square within the existing electronic marquee housing. The Contractor shall coordinate the installation with the NAVAHCS Public Affairs Officer/ Contracting Officer s Representative (COR). All on site contracting personnel must have identification on them always on site. The Contractor shall coordinate the work with the NAVAHCS Public Affairs Officer/ Contracting Officer s Representative (COR). Product quantities have been provided for convenience only. It is the responsibility of the vendor to confirm correct quantities prior to order. PRODUCT AND VENDOR DATA Include with Submittal documents (in paper and PDF format as indicated in Submissions Section above): Provide two (2) copies of detailed worksheet indicating part number, and quantities, price each and extended price for each line. All applicable warranties. Estimated delivery times. Delivery method (Trucks direct to site, trucks to warehouse, unpackaged, then delivered to site, etc.) DO NOT SUBMIT: Technical specification books Company brochures DELIVERY, STORAGE AND HANDLING All products shall be delivered to the jobsite. Storage of product prior to installation is vendor s responsibility. There shall be a staging area provided at the project site. Product is vendor s responsibility until the NAVAHCS Public Affairs Officer/ Contracting Officer s Representative (COR) accepts complete installation. WARRANTY WARRANTY INFORMATION provided needs to indicate the length, what is covered, and the usage that warranty covers and must meet or exceed the following criteria: Warranties for electronic digital sign will meet or exceed manufacturer warranties when used properly under normal use and normal environmental conditions. Five (5) years, parts and labor. Including one (1) warranty period to repair or replace (at its option) those part(s) of the system which prove to be defective and not merely worn out (e.g., aged LEDs). Repaired or replaced parts provided within the original warranty period shall have the same warranty for the balance of the original warranty period. Warranty work is performed in the U.S. Warranties shall be signed by the authorized representative of the contractor. Warranties accompanied by document authenticating the signer as an authorized representative of the guarantor, shall be presented to the owner upon the completion of the project. The vendor shall guarantee that the electronic digital sign products are free from any defects in workmanship from the date of delivery/installation. SCHEDULE DELIVERY AND INSTALLATION Coordinate delivery and installation of items with the Prescott VA Public Affairs Officer. Installation hours are to be accomplished between 8:00 am and 4:00 pm Monday thru Friday. Install time must be included in bid quote but be listed as separate line items-total product cost-with separate costs for GSA contract and open market; cost for install; total for all. Products will ship to vendor facility; not VA Protect the existing marquee housing during installation. Contractor is responsible for repair of these areas for any damage caused by the Contractor. All services shall be installed by certified technicians in accordance with manufacturer s recommended installation instructions. A punch list walk through shall be performed with the contractor s representative. Items on the punch list shall be noted and a response for completion time (expected date of completion) of each item shall be provided from the contractor. CLEANING All packaging material and debris shall be removed from the site and properly disposed of by the contractor. Upon completion of installation prior to the punch list walk through, all products shall be cleaned and dusted and the area shall be left in a clean neat condition and ready for occupancy. Any defects in material from installation shall be repaired and damaged products that cannot be satisfactorily repaired shall be replaced. VENDOR OBLIGATIONS Bid quote-to include itemized price list, install time and design/specification time Warranty information Fire ratings on all products WORK REQUIREMENTS Secure VA Temporary Badge and security clearance for all contractors, scheduled through VA Police Department in Building 28. All contractor employees must have valid identification. Leave all work areas in clean and orderly condition. Smoking Policy. The Contractor shall not allow smoking in any building. Smoking is only permitted in designated outdoor areas, 25 feet away from buildings. ELECTRONIC DIGITAL SIGN SPECIFICATIONS Provide electronic digital sign that will fit into existing electronic marquee housing system on the campus of the Northern Arizona VA Health Care System in Prescott, Arizona. The electronic digital sign cabinet will be single face and approximately 29 inches high x 8 feet- 3 inches wide x 5 inches deep. The digital sign will comprise of W16mm color pixel pitch, 36 x 144 pixel matrix, 4 lines, with each line 29 characters at a 4 type. The viewing area is approximately 24 inches high x 8 feet wide. The viewing angles are approximately 140 degrees horizontal, 70 degrees vertical. The digital sign will be LED RGB color with 18.0 Quadrillion color capability. Brightness is approximately 10,000 NITs Daytime, 750 NITs Nighttime. The digital sign will be capable of playing pre-recorded video clips up to 30 FPS. Also capable of importing Windows video (AVI), animated text and graphics. Include temperature sensor with 15 foot cable connection. The electronic digital sign cabinet shall be designed with optimal ventilation with built-in fans to ensure LED modules will be brighter and longer lasting. The electronic digital sign will operate on 120 volt AC, 60 Hz electrical power. Connection of the electrical service to on-site power will be done by NAVAHCS Electricians. Communication to the electronic digital sign will be wireless and operated by the client s computer. Provide and install Windows based message management software capable of operating electronic digital sign. Provide training to operate electronic digital sign messaging and graphics features. Included with the software is a library of pre-loaded fonts, animations, videos, and range of creative tools that develop custom graphics.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/36C25818Q9648/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25818Q9648 36C25818Q9648.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4524028&FileName=36C25818Q9648-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4524028&FileName=36C25818Q9648-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Northern Arizona VA Health Care System;500 Highway 85N;Prescott, Arizona

Zip Code: 86313
 

Record

SN05017044-W 20180804/180802230940-1974061151528f1da1c1a231c79335c6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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