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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 01, 2018 FBO #6095
DOCUMENT

65 -- Trilogy Couchtable - Attachment

Notice Date

7/30/2018
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;Southeast Louisiana Veterans HCS;1555 Poydras Street;New Orleans LA 70112
 

ZIP Code

70112
 

Solicitation Number

36C25618U0098
 

Response Due

7/26/2018
 

Archive Date

8/25/2018
 

Point of Contact

Winston Graber
 

E-Mail Address

n.graber@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE (NCO) 16 MICHAEL E. DEBAKEY VA MEDICAL CENTER (VAMC), HOUSTON, TEXAS REQUEST FOR INFORMATION 36C25618U0098 BACKGROUND: The Houston VAMC has a requirement for the following brand name supplies: Manufacturer Stock # Item Description SEE SOW ATTACHED REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post in the near future. Interested contractors are requested to respond in accordance with the following: Please respond to this RFI if you can provide the exact brand name products listed in the table in the background section above. In the response please cite your business size status. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please respond to this RFI if you can provide supplies that can be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of similar items, please respond to this RFI. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to Winston.graber@va.gov Please respond to this RFI no later than Aug. 2, 2018. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. STATEMENT OF WORK (SOW) A. GENERAL INFORMATION Title of Project Trilogy Couch top for Radiation Oncology Section. Scope of Work Contractor shall furnish including but not limited to all labor, materials, parts, equipment, tools, transportation, and supervision to provide the Michael E DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 with water phantom. The Contractor shall provide all necessary services including setup, configuration, database transfer and installation to get the specified equipment working properly. The Contractor shall provide all necessary training to the designated VA employees on how to use the installed equipment after completion of installation. The equipment, all of its accessories, and supplies that come with the equipment shall be brand new. All work shall be done in a first-class manner. The equipment, all necessary services related to removal, mobile unit usage, setup, configuration, installation, and training services are hereinafter collectively referred as Deliverables. All Deliverables shall be delivered based on an agreed schedule of work after award, preferably within six months and as free on board (FOB) destination. Background Facility is seeking to purchase a Trilogy couch top Radiation Oncology section. The current couch top for Varian Trilogy treatment machine is damaged and it is a patient safety issue. Performance Period The contractor shall complete the work required under this SOW over a 2 day or less. B. PRODUCT SPECIFICATIONS AND FEATURES The IGRT couch top, all of its accessories, auxiliaries, parts and supplies shall be brand new (No refurbished products will be accepted). C. DELIVERY, WORK HOURS, AND COORDINATION WITH MEDVAMC FOR SETUP AND TRAINING SERVICES 1. Delivery Timeframe: All Deliverables shall be completed based on a schedule of work provided after award, preferably within six months of Contractor s receipt of a delivery task order from the Contracting Officer. 2. Shipping and Handling: Contractor shall be responsible for the shipping and handling of all the equipment. 3. Work Hours All work and delivery shall take place during clinical hours (Monday through Friday, 8:00 am to 4:30 pm excluding weekends and federal holidays). Federal holidays include the following: New Year s Day, Washington s Birthday, Martin Luther King s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and any days declared by the Government as holidays. 4. Coordination with MEDVAMC for Equipment Installation and Training Services Contractor shall be required to coordinate with the MEDVAMC Contracting Officer s Representative (COR) (to be determined after the award of the delivery task order) for scheduling the setup and training services. D. TESTING AND CERTIFICATION Upon completing installation of the system, the Contractor shall notify the COR in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test. E. GOVERNMENT ACCEPTANCE TEST Contractor shall perform the Government Acceptance Test in the presence of the COR for proof-of-performance. The Government Acceptance Test shall be performed at a mutually agreed date and time. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test and furnish a copy to the COR before Contractor s Representative departs the VA premises. Payments can be withheld until final acceptance by the Government. F. WARRANTY REPAIR SERVICE One year of support and software maintenance is included. G. EQUIPMENT MANUALS The Contractor shall furnish User Manual and reference guides for the specified equipment. H. PRODUCT MODIFICATION, REMOVAL OR RECALL: If any product awarded under this solicitation requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or manufacturer: a. Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following: (1) Complete item description and/or identification, order numbers from customers, and the contract number assigned as a result of an award on this solicitation. (2) Reasons for modifications, removal or recall. (3) Necessary instructions for return for credit, replacement or corrective action. b. Provide the above information to all agencies and VA Facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification in b. above, and a list of all agencies and/or VA facilities notified c. Contractor shall be responsible for any costs associated with the above. I. INVOICE AND PAYMENT Contractor shall invoice the MEDVAMC in arrears only after the completion of all Deliverables identified in this Statement of Work. Invoice shall be properly prepared and sent to the VA Financial Service Center at: P.O. Box 149971. Austin, Texas 78714-8971. The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details: a. Deliver task order number b. Description of the supply/service rendered. c. Billing period/date when the supply/services were rendered. d. Invoice number and date Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded. Notes: invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted. End of Statement of Work
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NOrVAMC/VAMCCO80220/36C25618U0098/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25618U0098 36C25618U0098.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4515787&FileName=36C25618U0098-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4515787&FileName=36C25618U0098-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Michael E. DeBakey Medical Center;2002 Holcombe BLVD;Houston;TX

Zip Code: 77030
 

Record

SN05011892-W 20180801/180730230529-b803f31033bb56443dc985d7666ea569 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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