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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 29, 2018 FBO #6092
DOCUMENT

K -- ENDOSCOPIC PROCEDURE REPORTING SOFTWARE SYSTEM GASTROENTEROLOGY AND PULMONARY SERVICE CHANGE TITLE AND DUE DATE ON THIS PAGE ONLY ALL OTHER DETAILS WITHIN THE ORIGINAL SYNOPSIS REMAINS - Attachment

Notice Date

7/27/2018
 

Notice Type

Attachment
 

NAICS

511210 — Software Publishers
 

Contracting Office

Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639
 

ZIP Code

29209-1639
 

Solicitation Number

36C24718Q9220
 

Response Due

8/1/2018
 

Archive Date

8/11/2018
 

Point of Contact

Cynthia Machuca
 

E-Mail Address

6-4000<br
 

Small Business Set-Aside

N/A
 

Description

STATEMENT OF WORK Endoscopic Procedure Reporting Software License and Maintenance Service Gastroenterology and Pulmonary 1. GENERAL: This requirement is for a firm-fixed priced service contract to supply all Software and Licenses for a ProVation System to include Mitigation of the old system currently in utilization on behalf of the Gastroenterology and Pulmonary Service located at the WJB Dorn VA Medical Center in Columbia, South Carolina. 2. BACKGROUND: The WJB Dorn VA Medical Center is located in Columbia, SC. It currently includes seven (7) Community-Based Outpatient Clinics (CBOCs). The CBOCs are geographically dispersed throughout the State of South Carolina in Anderson, Greenville, Spartanburg, Rock Hill, Florence, Sumter, and Orangeburg. The Contractor will provide Ambulance Litter/Stretcher non-emergent services for the CBOCs and the Medical Center. 3. PERIOD OF PERFORMANCE: This procurement is for a Base Year only and will be determined upon award. Monday through Thursday 5:30 a.m. through 11:00 p.m. EST Friday 5:30 a.m. through 6:00p.m. EST Emergency After-Hours Customer Support Phone Line shall be provided for the facility to contact. Excludes weekends and holidays. No overtime is authorized at this time. 4. PLACE OF PERFORMANCE: WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209 5. PERFORMANCE REQUIREMENTS: A Contracting Officer Representative (COR) shall be delegated through a letter of delegation that outlines the COR s specific responsibilities and shall be provided to the Contractor at the time of contract award. Scheduling of work performance shall be arranged through the designated COR/ACOR assigned. The facilities current operating system, EndoWorks, is no longer being supported by Olympus. This System is utilized for charting Endoscopic GI and Pulmonary cases in the Medicine Service Line. The database from EndoWorks is required to be migrated into a reliable and accurate system that can take the place of EndoWorks. The Contractor shall provide Software License and Maintenance Agreement that includes:   Software support from a Professional Customer Support Team A customer portal that houses online user manuals, online software training, a customer knowledge base to search for answers to questions and other resources. New medical content enhancements (that are based on direct customer feedback, advancements in medical procedures and industry trends such as quality initiatives, interoperability standards and new technology) Updates to the ICD-10 and CPT coding that is linked to the pre-built medical content. Integration with a Nursing package for sedation documentation. Integration with GIQuik, the standard of care for documentation of compliance with a variety of GI quality measures (adenoma detection rates, cecal intubation, etc.). The Contractor shall provide Software updates for the reporting software with new medical content and software functionality are released in January and July each year with optional updates released in April and October. Optional updates focus primarily on coding updates and may contain cumulative fixes but may not contain feature or enhancement functionality.   The Contractor shall provide Hardware for the Software to be installed on to equipment in Five (5) GI Procedure Rooms, one (1) GI Travel Cart, and one (1) Pulmonary Procedure Room. The Contractor shall also provide Hardware for the Software to be installed on Nursing documentation in the Recovery area. This system is required to have the appropriate VA approvals to integrate with the current VA electronic Health Records such that the Procedure Report and Endoscopic Images are incorporated into the Patient s Health Record. Prior to delivery and installation of all items listed in Section B, the Contractor is required to contact the delegated COR to schedule all installation during a time that shall result in the least amount of disruption to the Service. Upon delivery of all components, they shall be uncrated by the Contractor in order that the components can be inspected and accounted for by the COR. The Contractor shall ensure that the equipment and software are properly tested and fully operational upon completion. The Contractor shall demonstrate all operating procedures. The Contractor shall provide instructions and contact information regarding service and maintenance issues. Once the system is accepted and fully operational the Contractor shall ensure proper training to all staff members including Engineering Service. The Contractor shall provide an Emergency After-Hours Customer Support Phone Line for the facility to contact. Contractor shall ensure all tools and equipment are secured at all times. Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each work day. All debris must be removed from the facility upon completion of service each day. Contractor shall ensure proper signage and/or blockage of service area is provided and clearly visible to ensure patient/employee safety is adhered to. Smoking is not permitted within the facilities at any time. All smoking shall be conducted in designated smoking areas only. 6. INVOICES: Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:               Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov 7. TERMINATION FOR CONVENIENCE: In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. 8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CSCVAMC/WJBDDVAMC/36C24718Q9220/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24718Q9220 0001 36C24718Q9220 0001.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4510592&FileName=36C24718Q9220-0001000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4510592&FileName=36C24718Q9220-0001000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05010815-W 20180729/180727231042-dc175dc9fa7e6b178994eb6602fee30f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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