Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 25, 2018 FBO #6088
DOCUMENT

J -- Cooking Hoods and Duct Cleaning Roseburg VAMC Campus - Attachment

Notice Date

7/23/2018
 

Notice Type

Attachment
 

NAICS

561210 — Facilities Support Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;5115 NE 82nd Ave, Suite 102;Vancouver WA 98662
 

ZIP Code

98662
 

Solicitation Number

36C26018Q9521
 

Response Due

7/27/2018
 

Archive Date

8/6/2018
 

Point of Contact

Charles Hartwick
 

Small Business Set-Aside

Total Small Business
 

Description

Page 8 of 8 (i) This is an FBO Notification of solicitation for Cooking Hood Cleaning and Duct Cleaning located throughout the Roseburg VA Medical Center (Roseburg Campus) at the Portland VA Medical Center. A firm-fixed price purchase order is anticipated. Simplified Acquisition Procedures IAW FAR 13 will be used. (ii) The solicitation number is 36C26018Q9521 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 (iv) This solicitation is set aside 100% for Small Businesses and the associated NAICS 561210 code has a small business size standard of $34.5M. The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and The Vendor shall be NFPA trained and an authorized technician for the proposed equipment/system such that the OEM warranty and service are provided and maintained. All service associated with the equipment/system shall be performed in a manner that will ensure serviceability and prevent deterioration in value or effectiveness. The vendor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. (v) Contract Line Items (CLIN): ITEM ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR $_________ $_________ Annual Maintenance of Hood and Duct Cleaning: Bldg. 71 Main kitchen steamer hoods, oven hoods, dishwashers, fryer and 6 burner hood Bldg. 81 Kitchen Hood and Duct Cleaning and Bldg., 11 dryer ducts in accordance with the Statement of Work. Contract Period: Base POP Begin: 08-01-2018 POP End: 07-31-2019 0002 2.00 YR $_________ $_________ Semi-Annual Maintenance of Hood and Duct Cleaning Bldg. 71 Dietetics Kitchen Grill Hood and the Canteen Kitchen Hood in accordance with the Statement of Work. Contract Period: Base POP Begin: 08-01-2018 POP End: 07-31-2019 0003 As Needed EA $_________ $_________ Optional Use CLIN for repairs which are found to be necessary during the annual and semi-annual cleaning service calls Contract Period: Base POP Begin: 08-01-2018 POP End: 07-31-2019 1001 1.00 YR $_________ $_________ Annual Maintenance of Hood and Duct Cleaning: Bldg. 71 Main kitchen steamer hoods, oven hoods, dishwashers, fryer and 6 burner hood Bldg. 81 Kitchen Hood and Duct Cleaning and Bldg., 11 dryer ducts in accordance with the Statement of Work. Contract Period: Option 1 POP Begin: 08-01-2019 POP End: 07-31-2020 1002 2.00 YR $_________ $_________ Semi-Annual Maintenance of Hood and Duct Cleaning Bldg. 71 Dietetics Kitchen Grill Hood and the Canteen Kitchen Hood in accordance with the Statement of Work. Contract Period: Option 1 POP Begin: 08-01-2019 POP End: 07-31-2020 1003 As Needed EA $_________ $_________ Optional Use CLIN for repairs which are found to be necessary during the annual and semi-annual cleaning service calls Contract Period: Option 1 POP Begin: 08-01-2019 POP End: 07-31-2020 2001 1.00 YR $_________ $_________ Annual Maintenance of Hood and Duct Cleaning: Bldg. 71 Main kitchen steamer hoods, oven hoods, dishwashers, fryer and 6 burner hood Bldg. 81 Kitchen Hood and Duct Cleaning and Bldg., 11 dryer ducts in accordance with the Statement of Work. Contract Period: Option 2 POP Begin: 08-01-2020 POP End: 07-31-2021 2002 2.00 YR $_________ $_________ Semi-Annual Maintenance of Hood and Duct Cleaning Bldg. 71 Dietetics Kitchen Grill Hood and the Canteen Kitchen Hood in accordance with the Statement of Work. Contract Period: Option 2 POP Begin: 08-01-2020 POP End: 07-31-2021 2003 As Needed EA $_________ $_________ Optional Use CLIN for repairs which are found to be necessary during the annual and semi-annual cleaning service calls Contract Period: Option 2 POP Begin: 08-01-2020 POP End: 07-31-2021 3001 1.00 YR $_________ $_________ Annual Maintenance of Hood and Duct Cleaning: Bldg. 71 Main kitchen steamer hoods, oven hoods, dishwashers, fryer and 6 burner hood Bldg. 81 Kitchen Hood and Duct Cleaning and Bldg. 11 dryer ducts in accordance with the Statement of Work. Contract Period: Option 3 POP Begin: 08-01-2021 POP End: 07-31-2022 3002 2.00 YR $_________ $_________ Semi-Annual Maintenance of Hood and Duct Cleaning Bldg. 71 Dietetics Kitchen Grill Hood and the Canteen Kitchen Hood in accordance with the Statement of Work. Contract Period: Option 3 POP Begin: 08-01-2021 POP End: 07-31-2022 3003 As Needed EA $_________ $_________ Optional Use CLIN for repairs which are found to be necessary during the annual and semi-annual cleaning service calls Contract Period: Option 3 POP Begin: 08-01-2021 POP End: 07-31-2022 4001 1.00 YR $_________ $_________ Annual Maintenance of Hood and Duct Cleaning: Bldg. 71 Main kitchen steamer hoods, oven hoods, dishwashers, fryer and 6 burner hood Bldg. 81 Kitchen Hood and Duct Cleaning and Bldg. 11 dryer ducts in accordance with the Statement of Work. Contract Period: Option 4 POP Begin: 08-01-2022 POP End: 07-31-2023 4002 2.00 YR $_________ $_________ Semi-Annual Maintenance of Hood and Duct Cleaning Bldg. 71 Dietetics Kitchen Grill Hood and the Canteen Kitchen Hood in accordance with the Statement of Work. Contract Period: Option 4 POP Begin: 08-01-2022 POP End: 07-31-2023 4003 As Needed EA $_________ $_________ Optional Use CLIN for repairs which are found to be necessary during the annual and semi-annual cleaning service calls Contract Period: Option 4 POP Begin: 08-01-2022 POP End: 07-31-2023 GRAND TOTAL $_________ NUMBER DESCRIPTION OF S UPPLIES/SERVICES QUANTITY UNIT UNPRICE AMOUNT (vii) Delivery: ITEM NUMBER QUANTITY DELIVERY DATE 0001-4003 SHIP TO: Roseburg VA Medical Center 913 NW Garden Valley Blvd. Roseburg, OR 97471 6523 As Above As Above (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: Provisions: 52.211-6 Brand Name or Equal (AUG 1999) 52.214-21 Descriptive Literature (APR 2002) (ix) The provision at 52.212-2, Evaluation Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: Technical Past Performance 3. Price Technical and past performance combined are more important than price. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: Clauses: 52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside. 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 852.203-70 Commercial Advertising (JAN 2008) 852.232-72 Electronic Submission of Payment Requests 852.246-71 Inspection (Jan 2008) (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (June 2003) (E.O. 11755). 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332). (xiii) There are no additional contract requirements, terms or conditions. (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) Quotes must be emailed to Charles.Hartwickr@VA.Gov and received no later than 1pm PST on 07/27/2018. Quotes may be submitted on this document or the vendor s own form. No late quotations will be accepted. (xvi) For information regarding the solicitation, please contact Jared Zinsmeister at Charles.Hartwickr@VA.Gov Insert (A) STATEMENT OF WORK Full-Service Cleaning Contract Labor and Materials to Clean Cooking Hoods Department of Veterans Affairs Roseburg VA Medical Center 913 N.W. Garden Valley Blvd. Roseburg, OR 97471-6523 1. Background The Roseburg VA Medical Center (RVAMC) requires a full-service maintenance contract to provide all necessary labor and materials to clean cooking hoods located throughout the Roseburg VA Medical Center (Roseburg campus). Cleaning of cooking hoods shall be in accordance with the most current edition of NFPA 17A & NFPA 96, respectively and the particular manufacturer s recommendations. The work shall be performed in a manner that will ensure serviceability and prevent deterioration in value or effectiveness. The contractor shall have only competent and qualified personnel perform the work. This contract includes parts, labor and travel for the maintenance of all equipment covered in this Statement of Work. 2. Scope All work is to be performed on Cooking Hoods located at the Roseburg VA Medical Center. Service contract period of performance is for a base period plus 4 option periods. 3. Specific Tasks Contractor shall be responsible for: Contract shall supply all equipment, materials, and labor to accomplish task Supplying all required safety equipment Service Technician is to provide a service visit report IAW NFPA and Joint Commission documentation requirements. Service visit report shall indicate the following The procedure/activity performed (e.g., inspection, test, or maintenance) The results and date of the activity The required frequency of the activity Inventory of devices, equipment, or other items The organization that performed the activity The name and contact information of the qualified contractor or owner, including lead person for activity NFPA standard(s) referenced for the activity Results of the activity Conducting semi-annual cleaning of the following RVAMC cooking hood systems IAW the current edition NFPA 17A & NFPA 96 standard. Small Hood, Dietetics, Bldg. 71 Cooking Hood, Canteen Bldg. 71 Conducting annual cleaning of the following RVAMC cooking hood systems IAW the current edition NFPA 17A & NFPA 96 standard. Main Hoods, Dietetics, Bldg. 71 Cooking Hood, River House (TCU), Bldg. 81 4. Performance Monitoring The tasks are well defined and can, therefore, be easily monitored by the Government point of contact (POC), who shall represent the government for this process. The contractor performance will be monitored and the work certified by the POC. The POC will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed. 5. Security Requirements All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM s e-QIP Questionnaire. The Contractor is required to fulfill all of the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days. 6. Other Pertinent Information or Special Considerations. The contractor shall protect veterans, visitors, and staff while working at RVAHCS. The contractor shall notify the safety officer if any Cooking Hood systems are not serviced or located within 24 hours. The contractor s service technician shall report to Safety prior to and upon completion of work. The contract shall execute a non-disclosure agreement. The contractor s service technicians will not have any access to view PHI/PPI. 7. Inspection and Acceptance Criteria. The POC is responsible for certifying that the work done under this contract is performed to standard. The POC is also responsible to assure the inspection and acceptance of products provided incidental to services. 8. Place of Performance. Work shall be performed at the following locations. Roseburg VA Medical Center: 913 N.W. Garden Valley Blvd. Roseburg, OR 97471-6523 Remote work for diagnostics and troubleshooting at the contractor s facilities shall be allowed. Remote work shall not incur additional charges. Other locations for the NCO20 catchment area may be added to the contract via bilateral modification after award. This includes OEM trained field service technicians available during the contract to perform emergency repairs or repairs identified during the annual and semi-annual cleaning service calls on an as-needed basis. Repairs will be paid at prevailing per-call rates for travel and labor. 9. Business Hours / Days: Are defined as the time of 7:00AM to 7:00PM, 7 Days a Week, excluding Federal holidays:   New Year's Day January 1 * Martin Luther King's Day Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4* Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25* *If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday. In addition to the designated holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President's Proclamation Off Business Hours/Days are defined as the time of 7:01PM to 6:59AM, 7 Days a Week, and Federal holidays. 10. Period of Performance. Contract will be one base period plus four option years. Base Period: 8/1/2018 7/31/2019 Option One: 8/1/2019 7/31/2020 Option Two: 8/1/2020 7/31/2021 Option Three: 8/1/2021 7/31/2022 Option Four: 8/1/2022 7/31/2023 11. Point of Contact.: Point of Contact (POC): The POC is the Facilities Management Services Department designee. The POC for the contract is: Shirlene Liles Roseburg VA Medical Center 913 NW Garden Valley Blvd. Facilities Management Services Roseburg, OR 97470 541-440-1000 x40087 Shirlene.Liles@va.gov The POC is NOT a Contracting Officer Representative (COR), although the POC may certify invoices. 12. Delivery Schedule. SOW Task# Deliverable Title Format Number Calendar Days After CO Start 1 Repair & Maintenance Service Visit Report IAW NFPA and Joint Commission Requirements 1 hard copy, 1 emailed copy Within 10 days after completion of work.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PoVAMC/VAMCCO80220/36C26018Q9521/listing.html)
 

Document(s)

Attachment
 

File Name: 36C26018Q9521 36C26018Q9521_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4500171&FileName=36C26018Q9521-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4500171&FileName=36C26018Q9521-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05002982-W 20180725/180723231011-9de413dcc7273b7addf5314bff2dcca3 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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