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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 21, 2018 FBO #6084
DOCUMENT

65 -- ZEISS Integrated Ophthalmic Data Management System - Attachment

Notice Date

7/19/2018
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4;100 S. Independence Mall West;Philadelphia PA 19106
 

ZIP Code

19106
 

Solicitation Number

36C24418Q9349
 

Response Due

7/23/2018
 

Archive Date

8/7/2018
 

Point of Contact

Thomas A. Cossentino
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Notice The intent of this Sources Sought Notice is to identify potential Small Businesses especially any authorized SDVOSB offerors capable of providing a ZEISS Integrated Ophthalmic Data Management System as listed in the Statement of Need (See Below). These are for the VA Healthcare Center in Philadelphia, PA 19104. Responses to this Sources Sought Notice should demonstrate the firm's ability, capability, and responsibility to provide the principal components of supplies listed in the Statement of Need (See Below). Responses should include the following information: Business name Address Business point of Contact Current Duns Number Authorized Distributor Letter from the Manufacturer All information is to be submitted via e-mail at thomas.cossentino@va.gov Information provided will not be returned. All responses shall be in the English Language. Responses are due by 4PM (EST) on 7/23/18. STATEMENT OF WORK PURPOSE The purpose is to procure a comprehensive, integrated ophthalmic data management system for the Corporal Michael J. Crescenz VA Medical Center located at 3900 Woodland Avenue and satellite eye clinics located in the following cities: Gloucester and Willow Grove. The system must interface with the Corporal Michael J. Crescenz VA Medical Center electronic medical record and existing eye equipment enabling consolidated storage, transfer, review and analysis of eye tests and exams conducted at any of the eye clinic locations. The Contractor shall provide all necessary tools, interfaces, equipment/hardware, software, licenses, delivery, installation, warranty, and training. BACKGROUND The Corporal Michael J. Crescenz VA Medical Center and its community satellite outpatient clinics have many varied eye testing and exam systems. At present, these systems operate independently and very few are interfaced with the facility s electronic medical record. Test and exam data is routinely printed and then scanned into the medical record, a very labor intensive system that yields less than optimal image quality after scanning. Furthermore, accessing the scanned data is cumbersome for the eye providers. This request is to acquire a data management system that will integrate eye data from these systems, store the information, and transfer it to the CVAMC electronic medical record. The system should also facilitate review of the data by eye care providers for treatment decision making purposes. SCOPE Contractor must supply, install, and train staff on the use of eye data management system at CVAMC as well as its community based outpatient clinics. Suggested manufacturer is Zeiss. The items preferred are: Forum Viewer License, Forum Glaucoma Workplace 2.0, Forum Glaucoma Workplace User, Zeiss Retina Workplace 1.0, License Zeiss retina Workplace User, Forum Assist Match 1.4, Forum Bi-Directional DiCOM Interface License to CZM Instrument (V3), Forum Interface License to 3rd Party DiCOM Instruments includes Lint Net 1.0 + 3rd Party DiCOM Instrument, Forum-HL7 Interfaces (Includes EMR, HIS, HL7-ADT, and HL7-ORM) (V3), HFA II-I V5.0 Netpro W/DiCOM 2.0 Gateway, Carl Zeiss Meditec, Inc. Forum On-Site Installation & Training, Enterprise Architecture Design, Connectivity Service Plan (Annual), Server and 28 Monitors (24 ). All products must meet salient characteristics SPECIFICATIONS AND SALIENT CHARACTERISTICS The system will provide at least 23 eye exam and testing data viewing stations for exam rooms and staff workstations Server Configuration @ Main site and CBOC connectivity The eye data management system will integrate, save, and upload test and examination data from the main campus and CBOC s. Support integrated review of multiple glaucoma-related tests (visual fields, OCT scans, Fundus images) by a provider to facilitate treatment decision making Equipment is not inclusive of all eye lane equipment: Nidek topographer, Lenstar, Ellex A/B Scan, Heidelberg Spectralis HRA + OCT, Fundus Camera, HFA 750i with DiCOM Gateway, Topcon TRC-NW65, and Carl Zeiss HFA 750 The equipment and components shall be compatible with CVAMC equipment, infrastructure, and supplies already in use The licensing fees shall be updated on an annual basis The viewer package must be able to seamlessly integrate archived images and new images The system must be able to integrate all images related to glaucoma from the HVF and OCT machines and perform an analysis of change or stability through time The PACS system must be listed in the VistA approved DiCOM modality interfaces PACS system must be FDA 510K approved The PACS system must be configured so that it can send the patient demographic to a specific instrument work-list and/or all instruments located in Eye Care No manual entering of patient demographic data is required at the PACS system or on the DiCOM capable instrument PACS system must connect to any brand of non-DiCOM capable diagnostic instrument with an export capability and label the device type and laterality in the PACS system The PACS system must be able to automatically send images and reports from the instrument to its system via a DiCOM gateway. The PACS system must be able to access all Zeiss data that would be on the VA s server. The PACS system must be able to download all past raw data from one or more Zeiss field Analyzers or other Zeiss equipment acquired within the main clinic and all satellite CBOC s. The PACS system must be able to create in its viewer all past visual field test reports in color from one or more Zeiss Field Analyzers located in the main clinic and all satellite CBOC s. The PACS system must be able to display Zeiss Field Analyzer Glaucoma Progression Aalysis (GPA) and enable the clinician to manipulate data and store baseline changes at the PACS workstation. The PACS system must be able to present VFI Index, Mean Deviation, Pattern Standard Deviation and Global Indices at a glance summary of all past and present tests. The PACS system must be able to automatically label images and reports coming from the various instruments to enable the clinician to sort test data by visit date(s), modality type(s), right eye, left eye, or both eyes. The PACS system must be able to display images in pre-formatted clinical display groupings for Glaucoma, Retina and Cataract cases. The PACS system viewer must be able to display images in a format of left eye/right eye format Must be compatible with VistA and DiCOM The PACS system must be able to be accessed and used at any Corporal Michael J. Crescenz VA location Vendor must provide onsite installation and training Vendor must provide timely on-site support as needed SYSTEM REQUIREMENTS Contractor shall provide a projected schedule in term of days from the time of the award addressing (at a minimum) the following milestones: verification that all system quantities and configurations are accurate, manufacture or purchase/assembly of all parts and/or equipment; delivery to identified location, and complete installation of hardware. TRAINING Contractor shall provide comprehensive training on the use of the equipment for operating clinicians. This training program shall include at a minimum following: Technical Training, Operational Training, and Hardware/Software trouble shooting. Training shall occur onsite during normal business houses, 8:00am 4:30pm, Monday through Friday. Competency assessments shall be provided with the training. Contractor shall provide technical training for two biomedical engineering personnel. The cost for this training and all training related expenses such as travel, lodging, and other expenses are included in the contract price. This training shall cover the preventative maintenance, troubleshooting, and general maintenance of the equipment. Training shall allow for classroom instruction as well as individual hands on programming, troubleshooting and diagnostic exercises. Competency assessments shall be provided with the training. TESTING AND CERTIFICATION Upon installation of each piece of equipment and software in the system, the Contractor shall notify the COR that the system is ready for acceptance testing, and that it meets all requirements as specified. Upon receipt of this notification, CVAMC ophthalmic staff will perform the acceptance testing within two (2) business days. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test. TESTING AND CERTIFICATION Contractor shall perform Government Acceptance Test in the presence of the COR and designated Ophthalmology Staff for proof-of performance. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test on Contractor s company form which will be certified by the COR s signature as an evidence of Government Acceptance of the referenced pieces of equipment and software. A copy of this document shall be furnished to the COR and the Contracting Officer before Contractor s Representative at the end of each testing. INSTALLATION Contractor shall provide all labor, materials, tools, equipment and etc. to prepare for the installation of the equipment at the CVAMC and the outpatient CBOC s. This equipment will be installed XXXXXX All employees of the general contractor and subcontractors shall comply with CVAMC policies including but not limited to: vendor credentialing, parking, check-in procedures, name badges, smoking policies and confidentiality. Contractor is responsible for removing all packing materials and related waste and dispose of off-site EVALUATION CRITERIA Technical Capability Image Quality System Speed and Reliability Integrated Data Functions Patient Safety Features Integration with existing ophthalmic equipment, infrastructure and supplies Warranty Past Performance
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24418Q9349/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24418Q9349 36C24418Q9349.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4493015&FileName=36C24418Q9349-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4493015&FileName=36C24418Q9349-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Philadelphia VA Medical Center;3900 Woodland Avenue;Philadelphia PA

Zip Code: 19104-4551
 

Record

SN04999850-W 20180721/180719231435-49816ed9db2292bcec28377517f73bc7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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