Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 12, 2018 FBO #6075
DOCUMENT

S -- Pest Control Services (VA-18-00131445) - Attachment

Notice Date

7/10/2018
 

Notice Type

Attachment
 

NAICS

561710 — Exterminating and Pest Control Services
 

Contracting Office

Department of Veterans Affairs;Samuel S. Stratton VA Medical Center;113 Holland Avenue (2-90NCA);Albany NY 12208-3410
 

ZIP Code

12208-3410
 

Solicitation Number

36C24218Q9645
 

Response Due

7/25/2018
 

Archive Date

8/9/2018
 

Point of Contact

MURRAY, ANTHONY
 

E-Mail Address

Y.MURRAY2@VA.GOV<br
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about Pest Control Services at the Stratton VA Medical Center 113 Holland Ave Albany, NY 12208. The VA is seeking to provide for this requirement as of October 1, 2018 to replace an expiring contract. The NAICS code identified for this requirement is 561710 Exterminating and Pest Control Services. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Anthony Murray at Anthony.Murray2@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business(VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP. - Contractors shall include any relevant comments about the Attachment(s) if applicable. Statement of Work Pest Control Services Stratton VA Medical Center Background The VA Healthcare Upstate New York (VAHNUNY), a division of the United States Government s Department of Veterans Affairs, has a need for Pest Control Services furnished at the VA Medical Center, Albany, New York to include main hospital building and all structures/outbuildings located at 113 Holland Avenue, Albany, New York. Scope of Work The Contractor shall provide Pest Control Services during the contract period of performance at the Stratton VA Medical Center, 113 Holland Avenue, Albany, New York, and all structures/outbuildings. Services to be performed include the following: Inspection: The contractor shall inspect and service the Medical Center twice weekly. Contractor shall submit a detailed service report for each service visit to the Environmental Services Department. Inspected areas shall include: employee locker room and break rooms janitorial closets and laundry rooms food service areas (kitchens, storerooms), restaurants and snack bars, vending machine areas, food carts, bedside furniture in patient rooms, floor drains and sink areas intensive care wards surgical suites, kidney dialysis rooms, autopsy rooms trash dumpsters and related facilities. The written inspection report must detail conditions found, including pest types, structural issues and sanitation issues. The contractor shall recommend appropriate actions that are consistent with Federal, State and local Board of Health Departments, JCAHO, OSHA and GEMS. Contractor must check in with the Environmental Services Point of Contact (POC) prior to and immediately after service. A service log book will be kept in the Environmental Management Office for review of existing issues, verification that issues were resolved and logging of new issues. These areas shall be inspected for pests the first week of every month: Rooms A534, A521, C221, A840, C265, C267, A521, A534, D123, 108-A, 804 Core, A840, A920 Dental, Dialysis and all operating rooms and the prep areas decontamination area and receiving area of SPD A separate detailed report will be supplied to the Environmental Management Office upon completion of this inspection each month. Perimeter Protection: Exterior: The contractor shall install and maintain exterior ant bait stations during the ant season to intercept and control ants before they enter the facility. Contractor shall perform the necessary granular and residual insecticide applications to mitigate other crawling insects from entering the facility during regular monthly service and also on an as-need basis during other visits. Interior: The contractor shall discretely apply ant gel bait into cracks and crevices near nest sites and ant trails in order to control ant infesting inside. For other crawling insects, residual insecticides shall be applied monthly or as needed around doorways and other entry points. Granular baits or dusts will be discretely applied into void areas as needed. Residual, contact, and dust insecticides will be limited to food and beverage and common areas. The use of relatively non-toxic baits will be used in patient rooms, ICU, surgery and other medical units. Patient removal will not be required in most instances. All ant bait stations will be locked and secured and an ant bait station diagram shall be included in the service logbook. Only the minimal amount of insecticide required will be used and all materials will be EPA approved and applied according to the label, laws and regulations. Stealth Flying Insect Defense: Exterior: Contractor shall apply fast acting residual insecticides monthly to fly resting surfaces, including garbage storage areas and building entryways. Fly bait will also be applied in inaccessible areas. Contractor shall be responsible for mitigating any wasp or bee issues. Interior: Contractor shall service ten (10) Stealth s and ten (10) non-reflecting insect light traps. Contractor shall apply fast acting residual insecticides monthly or as needed via a targeted wipe down method to fly resting surfaces. Contractor is required to clean, date, inspect and maintain all traps throughout the Medical Center.Additional Stealth s may be required to meet the needs of the Medical Center. Checkpoint Rodent Program: Exterior: Contractor shall intercept and control rodents before they enter the facility, to the maximum extent practicable. Should a rodent get into the medical center or other building, contractor will take all necessary measures to eradicate. Contractor shall install and maintain sufficient bait stations and document placement on an equipment diagram. Contractor will service all bait stations monthly. Interior: Contractor shall place and maintain sufficient interior wind up traps and will document placement on a rodent equipment diagram. Contractor will service these traps monthly. In addition, traps and glue boards will be used as needed and placed discretely. A rodent diagram must be included in the service log book. All bait stations must be locked and secured. All traps and bait stations shall be dated during monthly inspection and log sheets will note the conditions found during the time of service. Cockroach Elimination Program: If cockroaches are present, the contractor shall discretely apply the necessary bait, residual, contact, and dust insecticides into cracks and crevices and voids where cockroaches may hide. Residual, dust, or contact insecticide treatments will be limited to application within food service, cafeteria, break rooms, laundry, and common areas. If cockroaches are present in sensitive areas such as patient rooms and medical units, bait must be placed out of the sight of staff members and patients. All baits must be odorless, non-flammable, non-corrosive, have no inhalation hazard and must be classified as category IV pesticides, the lowest EPA toxicity rating. Only the minimal amount of insecticide required shall be used and all materials will be EPA approved and applied according to the label, laws, and regulations. All insecticide applications must be recorded in the customer service report provided by the contractor. Drain Program: Contractor shall provide two (2) cases per month of BIOSYS, Cleaning Agent. Manufacturer: Biological Systems, Inc. Cleaning Agent is used in kitchen areas for drains to keep fruit flies at bay. Bed Bug Program: Contractor shall inspect the Medical Center for Bed Bugs, and if warranted, will provide an integrated Bed Bug service that includes the use of bed bug monitors, baits, and/or the use of liquid extermination. Contractor is required to respond to the VA within one hour of a call for Bed Bugs. In the event that Bed Bugs infiltrate the facility, the contractor and the government COR will coordinate to develop a removal plan. Termite Program: Contractor will inspect the Medical Center, and if warranted, will provide an integrated termite service that includes the use of termite monitors, baits, and/or the use of liquid termiticides. In the event that termite activity is found during a routine inspection, In the event that Termintes infiltrate facility, the contractor and the government COR will coordinate to develop a removal plan. Bird Program: In the event that birds become a nuisance around the Medical Center s exterior, or are nesting on or within the facility or any entrances, the contractor shall provide the necessary service which shall be comprised of exclusion and repellent techniques. In the event a bird(s) infiltrate facility, the contractor and the government COR will coordinate to develop a removal plan. Wildlife Program: In the event that wildlife such as raccoons, squirrels, skunks, possum s, bats etc. are a nuisance around the Medical Center property, the contractor shall provide the necessary safe and humane services to alleviate such wildlife. In the event that wildlife infiltrate facility, the contractor and the government COR will coordinate to develop a removal plan. Response Time: The contractor shall respond verbally within one (1) hour of initial contact from Environmental Services Department and will work with the Medical Center s Environmental Management Staff to negotiate and establish on-site response times based on severity levels of pest situations. Response time shall be: one (1) hour for Level 1 Emergency Response (flies in operating room, ants in patient rooms, rodents in Medical Center, and major cockroach infestation or mice or bed bugs) within 24 hours for Level II Non Emergency Response (flies in common areas or patient rooms, ant or cockroach sightings). Safety & Environmental Compliance Contractor shall comply with the Green Environment Management Systems (GEMS); Federal Insecticide Fungicide Rodenticide Act (FIFRA); Environmental Protection Agency (EPA); and Occupational Safety and Health Administration (OSHA) regulations as they apply to Integrated Pest Management. The contractor shall be licensed by the State of New York to provide pest control in the categories in which work will be performed. A certified pesticide applicator shall perform all pesticide applications. The individual must be responsible and all pesticides must be used in accordance with the Federal, state and local laws and publications. All pesticides shall be procured, processed, handled and applied in strict accordance with the manufacturer s label. The contractor shall provide a book/binder with copies of all MSDS sheets for all chemicals and pesticides to be used or potentially used under this contract. The contractor shall submit to the Contracting Officer s Representative (COR) a list of pesticides proposed for work prior to initiation of work. The COR must approve the pesticides proposed before they can be used. Copies of the pesticide label and material safety data sheets (MSDS) for each pesticide proposed for use must be included. Copies of New York State business license as an applicator of pesticides and the pesticide applicators certificate shall be provided to the COR. The Contractor shall use safety equipment and protective clothing as required by the EPA approved label, MSDS and State regulations, and shall be in accordance with industry standards. The Contractor shall apply pesticides in such a manner as to prevent toxic exposure of personnel, wildlife, and plants. The Contractor shall not apply pesticides outdoors during excessive winds (10 MPH or greater), heavy rain, while runoff is occurring. The Contractor shall be responsible for any additional restrictions directed by the pesticide label, State regulations, or the Contracting Officer. The contractor shall dispose of all excess pesticides, pesticide rinse water, empty pesticide containers, and any pesticide contaminated article in accordance with the label and applicable Federal and state regulations. Pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated articles shall not be disposed on VA property and is the responsibility of the contractor to dispose of. The contractor shall be responsible for properly cleaning, decontaminating, and reporting pesticide spills as required by Federal, state and local laws. Contractor Vehicles Vehicles used to transport pesticides shall be labeled for pesticide use. Such vehicles shall be equipped with a fire extinguisher, spill and decontamination kit, and emergency wash water. Fire extinguisher shall be a BC dry chemical type with a 10-pound capacity. Extinguisher shall be mounted and easily accessible. At a minimum, appropriate safety equipment shall include a backflow preventer, protective clothing and cap, rubber gloves, rubber boots, a Federal/ State approved respirator, rubber apron and goggles. Pest control vehicles shall not be left unattended at any time unless properly locked and secured. Transportation of all pesticides shall be accomplished in accordance with 49 CFR. All vehicles used to transport pesticides shall be maintained free of pesticide spillage or residue. Contractor Equipment Contractor shall inspect tanks, valves, and fittings for signs of leakage prior to each pesticide transfer. The Contractor shall provide maintenance and repair as necessary to keep all equipment in proper operating condition. All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturers recommended rates and pressures. Contractor shall replace and/or repair equipment, which has failed prior to resuming operations. The Contractor shall be held accountable for any damage to Government facilities, equipment or grounds, caused by Contractor employees. Pest Management Report Pest Control personnel shall submit a pest management report to the COR at the completion of each treatment. The report shall contain the following: Building Name Number Invoice Number Contract Number Date of Service Address Pesticide name and formulation Quantity of pesticide applied (gal, oz, etc.) The percentage of final dilution Total area treated (square feet, acre, etc.) Certified technicians name
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC500/AlVAMC500/36C24218Q9645/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q9645 36C24218Q9645.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4469490&FileName=36C24218Q9645-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4469490&FileName=36C24218Q9645-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: STRATTON VA MEDICAL CENTER;113 HOLLAND AVE;ALBANY NY

Zip Code: 12208-3410
 

Record

SN04985381-W 20180712/180710231228-9ccf3b99ffadafc29802868d9165d135 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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