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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 11, 2018 FBO #6074
DOCUMENT

A -- Vivarium Mgmt Sys - Service - - Attachment

Notice Date

7/9/2018
 

Notice Type

Attachment
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 

ZIP Code

29403-5799
 

Solicitation Number

36C24718Q9281
 

Response Due

7/13/2018
 

Archive Date

9/11/2018
 

Point of Contact

Marquita R Bowden
 

E-Mail Address

7-5011
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

SOLICITATION: VIVARIUM MANAGEMENT SYSTEM This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in FAR subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation 36C24718Q9165 is issued as a Request for Quotation (RFQ) COMBINED/SYNOPSIS SOLICITATION The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-95, January 13, 2017. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.acquisition.gov/far/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR). Additionally 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02) and 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02) are incorporated into this solicitation. (iv) This combined/synopsis solicitation is set aside for Veteran-Owned Small Business (VOSB) in accordance with VAAR 852.219-10. The acquisition will be made pursuant to the authority in FAR 13 to use simplified procedures for commercial items. The North American Industry Classification System (NAICS) code is NAICS 541940 Management Services; Small Business Size Standard 1,000 employees. Only Department of Veterans Affairs Center for Veterans Enterprise (CVE) Vendor Information Pages (VIP) VetBiz verified SDVOSB / VOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for VOSB in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal will be considered non-responsive and ineligible for award as listing in VIP is not self-correctable as a minor informality as, for example, a listing in SAM. The VIP database will be checked both upon receipt of an offer and prior to award. The contractor shall provide a subscription to the vivarium management system in 15 units of 250 active animal records, for a total of 3750. Needs will be reassessed annually based on animal census in the vivarium. The contractor shall provide up to 5 hours of remote support services. The Charleston VAMC Research Service Line wishes to procure Vivarium Management Services that will be the primary mode of managing animal operations in our vivarium, tracking health history and veterinary care, and communicating about animal status with researchers and staff. The requested product and support services should provide the foundation for all operations in the VMU, such as printing cage cards for animals and recording animal census. The vivarium management system includes a broad range of capabilities from storing animal genotyping data, matings, litters produced, health records, birth, death, weaning, weaning efficiency, longevity, and messaging amongst animal care staff or veterinary staff and researchers about daily observations, animal treatments, and illnesses. Pricing Information: 1. Offer MUST be good for 30 calendar days after close of solicitation. Training (As applicable) Limited training is required since current personnel are using the management system now. Remote support services are provided to the Facility Supervisor (POC) telephonically or electronically. She then trains end users on site. Period of Performance or Required Delivery Date Required delivery date: 09/01/2018 Period of Performance: Base: 09/01/2018 08/31/2019 Option 1: 09/01/2019 08/31/2020 Option 2: 09/01/2020 08/31/2021 Option 3: 09/01/2021 08/31/2022 Option 4: 09/01/2022 08/31/2023 The contractor shall provide a subscription to the vivarium management system in 15 units of 250 active animal records, for a total of 3750. Needs will be reassessed annually based on animal census in the vivarium. The contractor shall provide up to 5 hours of remote support services. (iv) This solicitation is issued as a total small business set aside. The North American Industry Classification System (NAICS) code is 515112 and the size standard is $35.5 million. (v) This requirement is for one base year and four option years. Vendors are therefore asked to completed price list for each year (30 day performance period) in their response, and to include a Grand Sum Total for Base year and 4 Option Years. BASE YEAR: 06/01/2015-06/30/2015 Item Description Qty Unit of Unit Total Measures Price Price 001 Ralph H. Johnson VA Medical Center Outreach 5 JB $______ $______ Booth Exhibit Space at each of the five weekly June 2015 Clear Channel Communications "Party in the Park" Summer Concert Series, Including on-air, on-site, and on-line promotional mentions. BASE YEAR TOTAL $_________ OPTION YEAR 1: 06/01/2016-06/30/2016 Item Description Qty Unit of Unit Total Measures Price Price 001 Ralph H. Johnson VA Medical Center Outreach 4 JB $______ $______ Booth Exhibit Space at each of the five weekly June 2016 Clear Channel Communications "Party in the Park" Summer Concert Series, Including on-air, on-site, and on-line promotional mentions.. OPTION YEAR 1 TOTAL $_________ OPTION YEAR 2: 06/01/2017-06/30/2017 Item Description Qty Unit of Unit Total Measures Price Price 001 Ralph H. Johnson VA Medical Center Outreach 4 JB $______ $______ Booth Exhibit Space at each of the five weekly June 2017 Clear Channel Communications "Party in the Park" Summer Concert Series, Including on-air, on-site, and on-line promotional mentions. OPTION YEAR 2 TOTAL $_________ OPTION YEAR 3: 06/01/2018-06/30/2018 Item Description Qty Unit of Unit Total Measures Price Price 001 Ralph H. Johnson VA Medical Center Outreach 4 JB $______ $______ Booth Exhibit Space at each of the five weekly June 2018 Clear Channel Communications "Party in the Park" Summer Concert Series, Including on-air, on-site, and on-line promotional mentions. OPTION YEAR 3 TOTAL $_________ OPTION YEAR 4: 06/01/2019-06/30/2019 Item Description Qty Unit of Unit Total Measures Price Price 001 Ralph H. Johnson VA Medical Center Outreach 4 JB $______ $______ Booth Exhibit Space at each of the five weekly June 2019 Clear Channel Communications "Party in the Park" Summer Concert Series, Including on-air, on-site, and on-line promotional mentions. OPTION YEAR 4 TOTAL $_________ GRAND SUM TOTAL FOR BASE YEAR AND 4 OPTION YEARS $___________ The Charleston VAMC Research Service Line wishes to procure vivarium management services that will be the primary mode of managing animal operations in our vivarium, tracking health history and veterinary care, and communicating about animal status with researchers and staff. The requested product and support services should provide the foundation for all operations in the VMU, such as printing cage cards for animals and recording animal census. The vivarium management system includes a broad range of capabilities from storing animal genotyping data, matings, litters produced, health records, birth, death, weaning, weaning efficiency, longevity, and messaging amongst animal care staff or veterinary staff and researchers about daily observations, animal treatments, and illnesses. Training (As applicable) Limited training is required since current personnel are using the management system now. Remote support services are provided to the Facility Supervisor (POC) telephonically or electronically. She then trains end users on site. Period of Performance or Required Delivery Date Required delivery date: 09/01/2018 Period of Performance: Base: 09/01/2018 08/31/2019 Option 1: 09/01/2019 08/31/2020 Option 2: 09/01/2020 08/31/2021 Option 3: 09/01/2021 08/31/2022 Option 4: 09/01/2022 08/31/2023 QUESTIONS regarding this Combined Synopsis/Solicitation 36C24718Q9165 shall be electronically submitted to Marquita Bowden, NCO 7 Contract Specialist, e-mail Marquita.Bowden@va.gov no later than July 18 2018 @ 11:00 am eastern standard time EST. No questions received after this date will be answered. The solicitation number must be identified on all submitted questions QUOTES/OFFERS are due NLT July 18, 2018 @ 11:00 am eastern standard time (EST). Only electronic offers (email) will be accepted. Submit quotes to Marquita Bowden, NCO 7- Contract Specialist, e-mail Marquita.Bowden@va.gov on or before solicitation closing date of July 18, 2018 @ 11:00 am will be considered late and may not be considered for award. All offers must include the solicitation number. Please include the following information in your email Subject Line: Vivarium Management System 36C24718Q9165 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources. (ix) 52.212-2 Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Offeror that submits the offer that meets all the requirements of the solicitation, is responsive and responsible, and has the lowest cumulative price for all items (inclusive of delivery) and the offer is fair market price will be selected. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. For price evaluation purposes, the lowest price technically acceptable offer will be selected for award. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote form inclusive of shipping. Include all requisite supporting documentation identified in this solicitation with your offer. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: Documentation that confirms the company/employees are manufacturer authorized resellers/ distributors of the quoted items.   Offerors MUST enter exactly what they are quoting (including unit cost, total cost, make, model, manufacturer, part number, and description (salient features detailing the functional, mechanical, performance, and physical characteristics)) in order for the quote to be considered. If the offeror is quoting/offering or equal items, the offeror must submit manufacturer product literature that confirms the item(s) meets all the salient characteristics for the specified items. The salient characteristics for the specified item(s) are contained in the applicable manufacturer s literature.   If the offeror is quoting/offering or equal items, the offeror must clearly identify the exact make, model, manufacturer and item description for each line item to be considered. Quotes/offerors that do not provide an adequate description of how the equal product meets the salient characteristics will not be considered for award. Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM). Service-Disabled Veteran-Owned Small Business (SDVOSB) offerors must be verified by the Department of Veterans Affairs Center for Verification and Evaluation (CVE) at the time of submission of proposal. Failure to be verified will result in the offeror s proposal to be deemed non-responsive. (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- System for Award Management (SAM) located at www.sam.gov will be checked to verify ACTIVE registration status and self-certification for the required socio-economic category. (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44. (xiii) n/a. (xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition. QUESTIONS regarding this Combined Synopsis/Solicitation 36C24718Q9165 shall be electronically submitted to Marquita Bowden, NCO 7 Contract Specialist, e-mail Marquita.Bowden@va.gov no later than July 18 2018 @ 11:00 am eastern standard time EST. No questions received after this date will be answered. The solicitation number must be identified on all submitted questions To obtain clarifications and/or additional information concerning the contract requirements and/or specifications, submit a written Request for Information (RFI) via email to the Contract Specialist (CS) Marquita.Bowden@va.gov. RFIs must be specific and in question format. All RFIs submitted shall include the Solicitation Number and Title, Contractor Name, City, State, Telephone, Email Address and the RFI question(s). Questions regarding this solicitation shall be submitted no later than forty-eight (48) hours prior to the posted solicitation closing date and time, unless it is determined to be in the best interest of the Government as deemed by the CO. Telephone requests for information will not be accepted QUOTES/OFFERS are due NLT July 18, 2018 @ 11:00 am eastern standard time (EST). Only electronic offers (email) will be accepted. Submit quotes to Marquita Bowden, NCO 7- Contract Specialist, e-mail Marquita.Bowden@va.gov on or before solicitation closing date of July 18, 2018 @ 11:00 am will be considered late and may not be considered for award. All offers must include the solicitation number. Please include the following information in your email Subject Line: Vivarium Management System 36C24718Q9165 Contact information: Contracting Office Address: Department of Veterans Affairs Network Contracting Office (NCO 7) 325 Folly Road, Ste. 300 Cubicle 123D Charleston, SC 29412-2507
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/36C24718Q9281/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24718Q9281 36C24718Q9281.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4465907&FileName=36C24718Q9281-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4465907&FileName=36C24718Q9281-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04983682-W 20180711/180709231101-b161f0681892bfe584ebf439f2a4ed2e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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