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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 08, 2018 FBO #6071
DOCUMENT

J -- 630-18-3-4454-0055: Service and Maintenance Servo-i and Compressor Mini for - Brooklyn Campus (VA-18-00055168) - Attachment

Notice Date

7/6/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24218Q9625
 

Response Due

7/10/2018
 

Archive Date

8/9/2018
 

Point of Contact

JAMES, EULANDA
 

E-Mail Address

Eulanda.James@va.gov
(Eulanda.James@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Developed by Virtual Acquisition Office for federal government use and customization. This is a SOURCES SOUGHT ANNOUNCEMENT ONLY RFI # 36C24218Q9625 Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing the resources to support this requirement for 16 Maquet, Inc. Servo-i Ventilators and 15 Compressors at the New York Harbor Healthcare System, Brooklyn Campus located at 800 Poly Place, Brooklyn NY 11209-7104. The North American Industry Classification Systems (NAICS) is 811219. Responses to this notice shall be submitted in writing (email) and received at the latest 09:00AM Daylight Saving Time (DST) July 10, 2018. Email: Eulanda.James@va.gov. No telephone inquiries will be accepted. Responses to this notice SHALL include the following: (a) Company name/ Individual name (b) Address (c) Point of contact (d) Social-economic (e) Phone, fax, and email (f) DUNS number (g) Cage Code (h) Tax ID Number (i) Confirmation of Vetbiz.gov registration (j) Must provide a capability statement that addresses the qualifications and ability to perform as a contractor for the work described. Examples of same or similar work performed at other facilities, Based on the responses to this sources sought notice/market research, this requirement may be set-aside for (Service-disabled veteran owned small business, Veteran owned small business, Women owned small business, HUB Zone, 8(a), Small business) or procured through full and open competition as deemed appropriated for this procurement relative to NAICS 811219. It is the potential offeror's responsibility to monitor the website http://www.fbo.gov for the release of any future solicitation or synopsis at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by July 10, 2018 at 9:00 AM Daylight Saving Time (DST). All responses under this Sources Sought Notice shall be emailed to Eulanda James at Eulanda.James@va.gov. STATEMENT OF WORK (SOW) Ventilators and Compressors Service & Maintenance Agreement (Gold Standard Service Program) for 16 Maquet, Inc. Servo-i Ventilators and 15 Compressors Servo-i Base Unit MCC0.6487800 Serial Numbers: 18976, 18977, 25254, 25255, 25256, 25257, 25258, 25259, 25260, 25261, 25262, 25263, 31413, 31414, 31415, 31416. Compressor Mini MCC0.6481779 Serial Numbers: 11301, 11302, 11303, 11304, 11305, 11306, 11307, 11308, 11309, 11310, 11929, 11930, 11931, S10764, S10769. SPECIFICATIONS OF WORK: Repair Services will be provided, at the request of the VA, to diagnose and correct equipment malfunctions on a routine basis. All repairs shall be performed solely by manufacturer trained staff, with current applicable certifications from the Original Equipment Manufacturer (OEM). Contractor will follow manufacturer s recommendation for preventative maintenance (PM), repairs, calibrations and modifications. Full service contract to include all necessary labor, tools, equipment, transportation and parts required to perform repair and PM on listed equipment. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor shall have access to OEM s parts, manuals and schematics to perform the service. Vendors shall have their own schematics available on site at time of service. If work to be performed is outside the scope of this contract, it shall be pre-approved by the Biomedical Engineer and/or designee and a purchase order shall be issued to the vendor before they come in to do the work. Failure to obtain prior authorization shall result in NON-PAYMENT of charges incurred. Payments shall not be made for parts and or services that are requested by anyone other than the Biomedical Engineer and/or designee or for incomplete or incorrect invoices. PREVENTATIVE MAINTENANCE: PM Service shall  be mutually scheduled in advance.   It is the contractor's responsibility to schedule preventative maintenance as listed. PM procedures performed shall be in accordance with manufacturer s specifications, documented, and submitted in writing to biomedical engineering at inception of contract PM. The PM should also include testing and replacement of faulty parts and/or parts which are likely to fail at no additional charge.   Upon completion of PM, the unit shall  be clearly labeled with a sticker stating the date last PM was completed and the due date of next PM, as well as name of technician that performed said PM. QUALIFICATION OF VENDOR: To be eligible for consideration, offerors shall be certified in and servicing the equipment listed for a period of no less than two (2) years. The contractors representative shall have received service training from the equipment manufacturer specifically on the model(s) listed and shall be capable of presenting certification of such training. No allowance will be made for the contractor not having qualified personnel available to respond as specified in this contract at all times within the contract period. HOURS OF COVERAGE: 8:00am to 4:30pm, Monday-Friday (excluding Federal Holidays). Overtime shall only be paid for emergencies and pre-approved situations, by the Biomedical Engineering and/or designee. RESPONSE TIME: Contractor shall provide a phone call back by a qualified technician within 2 hrs of a service request and an onsite response by a qualified technician within 24 hours. Technical service personnel shall sign in and out of engineering service, Bldg. #4. TEST EQUIPMENT: Prior to commencement of work on this contract, contractor shall provide the VAMC with a copy of the current calibration certification on all test equipment which is to be used by the contractor on VAMC equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. DOCUMENTATION REQUIREMENTS: At the completion of each service call/PM, the contractor shall provide a written service report to Biomedical Engineering. This report shall clearly show the date of service, type of service performed, model and serial numbers, name of field technician(s), a description of the work performed (including time spent for labor and travel) and a list of any parts replaced. The contractor has the option of leaving the service report with Biomedical Engineering, Bldg #4 after servicing equipment or of sending the service report with the invoice. Leaving service reports with a person in the vicinity may be performed in addition to the previously stated requirement, but shall not to be used as a substitution. If it is necessary for the technician to work overtime, the company shall contact Biomed immediately for work authorization and a PO for the amount of overtime needed to complete work. Certification of invoices is clearly dependent upon receipt of service reports as proof of services rendered. Payment shall be declined if proper documentation is not provided. If the work runs into the off hours and a Biomedical Engineer or designee is not available the vendor shall obtain a signature on service report from the Radiology on-call tech and make sure that the service report is also emailed to Biomedical Engineer and/or designee. If the work is not completed, prior to leaving the premises, a service report shall be left, as per the above procedures, indicating the equipment status. No payments shall be made if the above procedures are not complied with. PRIVACY AND SECURITY: All contractor employees and subcontractors under this contract or order are required to complete the VA's on-line VA Privacy and Information Security Awareness and Rules of Behavior Training   -   TMS Code 10176. Contractors shall provide signed certifications of completion to the COTR during each year of the contract.   This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). In the event that equipment/medical systems containing media (hard drives, optical disks, etc.) with VA sensitive information need to be taken off-site for repair or to be replaced the media shall not be returned to the vendor; the options are as follows: Vendor shall accept the system without the drive; VA s initial medical device purchase includes a spare drive which shall be installed in place of the original drive at time of turn-in; or VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. VENDOR MUST COMPLY WITH: VA HANDBOOK 6500.6 MARCH 12, 2010 APPENDIX C C-9 (4) Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then; The equipment vendor must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre- approved and described in the purchase order or contract. A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The ISO needs to maintain the documentation. TRAINING: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:    Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the   Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;    Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;    Successfully complete the appropriate VA privacy training and annually complete required privacy training; and    Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.  Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. SPECIAL REQUIREMENTS: a. Service representatives are required to supply the Medical Center with Material Safety Data Sheets (MSDS's) on any chemicals that are brought in to the Medical Center prior to usage. The MSDS's are to be given to the Safety Officer. A set of MSDS's must also remain at the site where the chemical is used. b. Vendors must comply with usage of Personnel Protective Gear as defined in 29CFR 19.10. c. Vendors must comply with all VA polices and regulations 9. ADDITIONAL INFORMATION: The C&A requirements do not apply, and that a Security Accreditation Package is not required. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA).
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24218Q9625/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q9625 36C24218Q9625.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4463208&FileName=36C24218Q9625-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4463208&FileName=36C24218Q9625-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Brooklyn Campus;800 Poly Place;Brooklyn, NY

Zip Code: 11209-7104
 

Record

SN04981844-W 20180708/180706230536-f6a7e78cf35bf2510da71e1db46b599d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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